Emergency Medical Services (EMS) Specialist

Emergency Medical Services (EMS) Specialist

companySan Ramon Valley Fire Protection District
locationSan Ramon, CA, USA
PublishedPublished: 6/3/2024
ExpiresExpires: 8/2/2024
Public Services
Full Time
3 - 5 Years
$121,000 to $140,000 per year

mergency Medical Services (EMS) Specialist


SALARY: $9,680.71 - $12,355.31 Monthly

OPENING DATE: 3/22/24 – Open and Continuous


***This is a continuous recruitment***

Recruitment can close at any time.



Under the general direction of the Deputy Chief of EMS the direct supervision of the District’s Interim EMS Division Chief, the EMS Specialist is responsible for supporting and assisting the District’s maintenance of EMS service quality through; periodic review of EMS field operations; needs analysis planning and implementation; facilitating compliance with District, Local EMS Agency (LEMSA), State (EMSA) and Federal reporting and standards of care requirements; including but not limited to: capturing and documenting system performance metrics; attending regular meetings with other EMS Division personnel and District staff, CQI stakeholders, and the District’s EMS Committee; supporting the maintenance of Continued Education (CE) units and managing the documentation of required EMS licensing and certifications for all District personnel; in conjunction with Human Resources and other stakeholders, developing, monitoring and evaluating EMS related performance metrics; developing and delivering the District’s American Heart Association and NAEMT required training programs and activities; as appropriate, supporting Suppression Division operations during large scale incidents; oversees all aspects of the EMS Division’s new hire academy and orientation process for Firefighter/Paramedics and Single- Role Paramedics; and performing other duties as assigned.


Receives general direction from the Deputy Chief of EMS and direct supervision of the Interim EMS Division Chief. There will be no direct reports assigned to the EMS Specialist. 


The EMS Specialist is a professional, non-safety position responsible for supporting and ensuring that the highest level of emergency care services are delivered by the District. The EMS Specialist will utilize a team/oriented approach to develop and maintain the skills, knowledge, and abilities of EMS personnel in a practical and appropriate manner.  This person must also possess the ability to assist with EMS quality improvement, risk evaluation and overall EMS operational initiatives and duties. This is an exempt, non-represented and non-safety position.


The following duties are typical for this classification.  Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below, to address District needs and changing business practices.

•   Assesses EMS training needs and requirements for development, delivery, and/or coordination of delivery.  This will be accomplished through standard instructional techniques.

•   Instruct and/or coordinate EMS Continuing Education (CE) courses and facilitates compliance with State CE Provider requirements as defined in California Code of Regulations (CCR), Title 22, Chapter 11, Article 6.

•   Instruct, develop, and/or coordinate the development and delivery of the curriculum for the EMS Modules of the Recruit Firefighter Academy, Single-Role Paramedics, Reserve/Volunteer EMS training, and Contra Costa County EMS Training programs.

•   Facilitate and provide administrative support to the District’s Paramedic Provisional Assignment Program, and assist with the development, training, and evaluation of Provisional Paramedic personnel.

•   Instruct, develop, and/or coordinate required annual EMS training, such as Cal OSHA Blood- borne Pathogen and Infection control update training, and EMT-1 and Paramedic skills verification.

•   In conjunction with the Deputy Chief of EMS, the Training Division Battalion Chief, and the EMS Coordinator, facilitate the placement of Paramedic Interns with Paramedic Preceptors, and act as a liaison between District Preceptors and the paramedic training institutions.

•   Accompany Suppression crews to EMS incidents on a periodic basis to directly observe EMS field operations and to evaluate training, technique and equipment needs.

•   Understand NEMSIS and CEMSIS centralized data in conjunction with Image Trend documentation and standards of care for continuous quality improvement and risk evaluation.

•   Proficient in Target Solutions training management and CheckIT systems as a superuser.

•   Facilitate the tracking and management of employees’ EMS certifications.

•   Research and write reports, analyze data, and correspond with regulatory, governmental, and business entities as required.

•   Assist in the development of EMS policies and procedures as required.

•   Participate in establishing and updating standards of patient care, patient care documentation and District policies and procedures for the EMS Division.

•   Perform other related EMS duties as directed.


The EMS Specialist will need to possess the following skills, knowledge, and abilities:

•   Knowledge and comprehension of:

•   Various District and legally required accountability systems.

•   Principles and practices in the development of EMS training processes.

•   Principles and practices related to the instructional methods/delivery of effective employee education and training.

•   Principles and practices of education and public speaking, including the planning, preparation, and evaluation of educational materials and outreach tools.

•   Principles and practices of project management.

•   Basic human anatomy and physiology, medical terminology, techniques, and established analytical processes used in the description and assessment of patient status.

•   Contra Costa County Pre-Hospital Care Policies, and Field Treatment Guidelines.

•   Contra Costa County EMS Administrative Policies.

•   Contra Costa County Licensing and Accreditation Processes.

•   County, state and federal laws, rules, and regulations.

•   Appropriate District policies and procedures.

•   Administrative methods and procedures including material and equipment procurement and acquisition.

Ability to:

•   Identify potential problems and/or issues and develop and recommend practical solutions for the Interim EMS Division Chief  and EMS Coordinator.

•   Facilitate compliance with District and legally required accountability systems to accommodate timely, consistent, complete, and effective documentation and reporting, as required.

•   Evaluate EMS practices and conduct comparative analysis against industry standards and alternative and/or progressive practices.

•   Observe EMS operations in a field setting, provide constructive verbal or written feedback in order to facilitate supportive employee development.

•   Coordinate, deliver, and evaluate EMS education and training modules.

•   Prepare clear, concise, and accurate written reports and curriculum plans.

•   Represent the District in meetings with the public, and government bodies to promote the District’s EMS program goals.

•   Proficient in data and information retrieval, analysis and planning, records management, status tracking, report and memo writing, time management, and the setting of priorities.

•   Utilize well-developed communication skills, including presentation skills and ability to effectively facilitate training sessions, meetings, and projects.

•   Utilize written skills, including exercising professional use of grammar.

•   Utilize organizational skills with the ability to be flexible and to multi-task.

•   Maintain strict confidentiality relating to compliance standards, patient medical records, employee performance documentation, and testing/evaluation processes.


The San Ramon Valley Fire Protection District is an independent Special District in Contra Costa County responsible for providing a high level of emergency and non-emergency services to the communities it serves.  The District's service area encompasses approximately 155 square miles, serving the communities of Alamo, Blackhawk, Danville, Diablo, San Ramon, the southern boundary of Morgan Territory, and the Tassajara Valley.  The communities are primarily residential, commercial, office park, and controlled manufacturing, along with wildland areas, protected by nine stations and one volunteer staffed station with 185 employees, and 56 volunteers.  Financial oversight and strategic policy direction are provided by an elected 5-member Board of Directors.  




•   Five (5) years of full-time employment as an EMT-P.

•   Minimum three (3) years of uninterrupted service within the last five (5) years, working within an EMS delivery organization.


•   Possession of an Associate of Arts/Science Degree from an accredited college or university required; a Bachelor of Arts/Science Degree from an accredited college or university is desirable.


The following certificates are required at the time of appointment:

•   American Heart Association (AHA) Health Care Provider Cardio-Pulmonary Resuscitation CPR

•   AHA Advanced Cardiac Life Support (ACLS); AHA Pediatric Advanced Life Support (PALS)

•   International Trauma Life Support (ITLS) or Pre-Hospital Trauma Life Support (PHTLS).

Employees in this classification are required to keep these certifications current as a condition of employment and will remain compliant with all future requirements set forth by the District and/or county, state, and federal regulations.

Within six (6) months of appointment, the incumbent will acquire AHA Instructor Certifications for Healthcare Provider Cardio-Pulmonary Resuscitation (CPR), Advanced Cardiac Life Support (ACLS), and Pediatric Advanced Life Support (PALS), in addition to instructor certification for Pre-Hospital Trauma Life Support (PHTLS).

Within thirty (30) days of employment will attend the CCC EMS Orientation class and obtain accreditation status to function as an EMT-P in Contra Costa County.


Possession of a valid California State Paramedic license as an EMT-P with the State of California. Employees in this classification are required to maintain uninterrupted licensure as a condition of employment.

Possession of a valid California Driver's License. Maintenance of a valid Class C California Driver's License, including the medical clearance, is required as a condition of employment.



•   Valid registered Nurse License

•   Work Experience with EMS transport agency

•   Work Experience with Fire Department or Fire District


This position is an administrative assignment ,40-hour work week, Monday through Friday. Alternate schedules of either four (4) 10-hour days per week (4/10 schedule), or nine (9) 9-hour days over two (2) weeks (9/80 schedule) may be available and would require the approval of the Deputy Chief of EMS. Flexibility with schedule and occasional evening, weekend, and/or holiday work assignments may be necessary.



While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk, sit, or reach with hands and arms, climb or balance, stoop, kneel, crouch, crawl, jog or run. The employee must occasionally lift and/or move up to 70 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The employee must have the ability to: drive vehicles, operate a personal computer, read small print on documents and maps, detect subtle shades of color, hear, and speak well enough to communicate over the telephone, radio and in person. The employee must be physically fit enough to carry EMS equipment as needed, load and unload vehicles, and work outdoors in all types of weather conditions; and possess the stamina to perform administrative functions and meet physical and mental demands of the position.


Must be willing and have the ability to work such hours as are necessary to accomplish the job requirements. May be required to attend meetings, seminars, and conferences during or after scheduled work hours and regularly scheduled days off; travel out-of-town or out-of-state for several days at a time; consistently follow through with duties/assignments and work harmoniously with co-workers, the public, and superiors; wear approved uniform; wear appropriate personal protective clothing; report for work on a regular and consistent basis, and maintain an acceptable attendance record in accordance with District policies.


 The information contained herein is subject to change and does not constitute either an expressed or implied contract or offer.


Qualified candidates are encouraged to apply.  Candidates must apply online through Government Jobs at:

The application and required certification documents must be completed and submitted together. 

Candidates considered for employment will be required to undergo an extensive background investigation, including polygraph, Team test, a psychological evaluation, a thorough medical examination and a pre-employment drug screening.

In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at (925) 838-5150.


The San Ramon Valley Fire Protection District is an equal employment opportunity employer and makes employment decisions based on merit, qualifications and competence. The District does not discriminate on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), religious creed (including religious dress and grooming), color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, military or veteran status, sexual orientation (including heterosexuality, homosexuality and bisexuality), age (40 and over), genetic characteristics and information, reproductive health decision-making, or any other basis prohibited by law.

Required degree level

  • Associate Degree
  • Certification

Years of experience

  • 3 - 5 Years

Salary range

  • $121,000 to $140,000 per year