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<h3>Vacancy Announcement &nbsp;</h3><h3>Deputy Director, Education Division &nbsp;</h3>Federal Judicial Center &nbsp;Washington, DC 20002-8003 &nbsp;The Federal Judicial Center (Center) is the federal courts' agency for research and continuing education. Congress established the Center in 1967 as a separate organization within the federal judicial system at the request of the Judicial Conference of the United States. A nine-member board, chaired by the Chief Justice of the United States, determines its basic policies. &nbsp;The Center seeks a Deputy Director for its Education Division, which helps improve the administration of justice by providing learning experiences and resources for the federal judicial branch. &nbsp;<h4>What We Do</h4> The Education Division serves federal court of appeals, district, bankruptcy, and magistrate judges and federal judicial branch employees. Subject areas for judges include substantive and procedural legal topics, case and calendar management, ethics, and leadership and management. Subject areas for court personnel include leadership and management, selected professional skills, and ethics. The division delivers education and resources through a variety of means, including in-person programs to which participants and staff travel; in-person programs conducted in districts for local participants; a wide range of synchronous and asynchronous distance learning methods, including webinars, self-paced e-learning, podcasts, webcasts, and more; and through web-based and printed publications. &nbsp;<h4>Who We Are</h4> The Education Division is a group of approximately 50 experienced professionals. We represent diverse backgrounds and viewpoints. The Education Division’s current average employee tenure is almost 12 years. We believe people come here and stay because the mission is vital to our nation, the work is challenging and meaningful, and the culture is positive. &nbsp;The Education Division consists of the following groups: Executive Education (EE), Judicial and Legal Education (JLE), Management and Professional Development Education (MPDE), Probation and Pretrial Services Education (PPSE), the Multimedia Production Group (MPG), and the Administrative Team. &nbsp;The EE, JLE, MPDE, PPSE, and MPG groups are managed by Assistant Division Directors (ADD) who devise annual program plans and oversee program development, financial matters, staff development, and collaborative efforts with other Education Division groups. The EE, JLE, MPDE, PPSE, and MPG groups include staff responsible for program design, development, and delivery (education attorneys and education specialists) and staff responsible for organizing and executing the administrative, financial, and logistical aspects of programs and projects (program coordinators). Education Division staff may serve as trainers and facilitators alongside other faculty and often guide faculty on how to teach and facilitate effectively. Faculty include judges and court staff, U.S. probation and pretrial services officers, professors, and various subject matter experts. &nbsp;The Education Division’s Administrative Team manages recordkeeping, financial processes and reporting, program coordinator support, hotel and audio-visual support procurement, internal professional development, and much more. &nbsp;The current division director is an experienced educator who served as the deputy director from 2015-2023 and has been the director for about one year.<h4> What is the Role</h4> The deputy director reports to the division director and helps the division director oversee operations of the division and assists with day-to-day management; allocation of resources; coordination of programs and projects among groups, with other Center staff, and with people (faculty, advisory committees, vendors, etc.) outside the Center. The ADDs of EE, JLE, MPDE, PPSE, and MPG (currently vacant) report to the deputy director. The Administrative Team also reports to the deputy director. The deputy director’s responsibilities include:• Under the guidance of the division director, working with the Education Division’s Administrative Team and the Center’s Office of Administration to manage the Education Division’s fiscal year program budget allocation of approximately $6-$8 million, depending on the year.• Providing oversight of the Education Division’s hotel and other contracting, and processing of travel reimbursements, for education programs.• Addressing personnel-related matters, in consultation as needed with the ADDs and the division director, and where appropriate with the Office of Administration (Human Resources) and the Center’s deputy director.• Overseeing the Administrative Team’s collection and maintenance of program-related data and producing reports of data as needed, including for the Center’s bi-annual reports to its board and for the Center’s Annual Report.• Providing consultation and guidance to the ADDs on program planning and assisting the division director in developing the Education Division’s annual Education Plan.• Overseeing, with the division director, the implementation of the Education Division’s Education Plan.• Assisting the division director with ensuring communication about and implementation of Center policies and procedures within the Education Division, including those related to budget, travel, professional development, office space, remote work, schedules, and leave.• Reviewing resources and program materials produced by the Education Division including videos, podcasts, e-learning content, program agendas, and publications.• Assisting the division director in ensuring the rigor, relevance, and integrity of education programs and resources.• Assisting the division director in communication and coordination with the Center’s director and deputy director.• Performing other duties, as assigned. &nbsp;This position requires regular overnight travel (approximately 25-30 days per year). &nbsp;<h4>Who You Are</h4> We need someone who is committed to the Center’s mission, is a thought leader and detail-oriented manager, and who appreciates the challenge of being “second in command.” We expect that you’ll be: &nbsp;1. A reliable and trusted partner to the director. You’ll pay close attention to day-to-day management and keep the director informed and aware. You’ll err on the side of overcommunicating. You’ll be adept at translating goals into reality through thoughtful planning, budgeting, and management and by keeping the director informed of timelines, progress, and challenges. &nbsp;2. A consistent and effective administrator. You’ll be attentive to details, procedures, and policies whether they’re related to the division’s budget, travel, program planning, or managing staff. You’ll be fiscally prudent, apply rules and regulations to budget and financial management, and bring common sense to management decisions. &nbsp;3. A compassionate and engaged supervisor. You’ll foster collegiality, cooperation, and collaboration across groups. You’ll demonstrate empathy and strong listening skills. You’ll be adept at working with smart, talented, independent thinkers who have served the organization for many years as well as with mentoring a cadre of new members of the division. &nbsp;4. An ethical leader with a service mindset. Your decision-making will be driven by a strong sense of ethics and integrity. You’ll uphold high standards and lead in alignment with the Center’s mission. &nbsp;5. An experienced educator. You’ll be familiar with competency-based curricula and remote teaching, and you’ll use your knowledge to work with ADDs and other ED staff to ensure we’re delivering the best education possible with the resources available. &nbsp;6. A change agent. You’ll advocate for quality, growth, and improvement across individuals, teams, systems, processes, and policies. You’ll assess challenges and consider a variety of potential solutions. You’ll listen to staff, faculty, and participants, staying updated on trends in education and management, and recommending improvements where needed, and you’ll drive positive change. &nbsp;7. An inclusive leader. You’ll demonstrate a commitment to strengthening a culture that supports individual and organizational wellness, resilience, and inclusivity of different perspectives and values. &nbsp;If this describes who you would be in the role and if you want to serve in an organization where your work contributes to a powerful mission and the betterment of society, consider applying to become the Center’s Education Division deputy director. &nbsp;<h4>Mandatory Qualifications</h4> • Education o Advanced degree in education, a social science, business administration, or law • Experience o 5 years of supervisory experience in a professional institution or office, preferably in the fields of judicial and court education, continuing legal education, or other professional education o 3 years of experience designing and delivering educational programs for adults • Skills and Abilities o Excellent skills managing people, projects, and resources o Ability to work independently while respecting the role of the division director o Strong writing and public speaking skills o Superior organization and communication skills o Ability to work cooperatively, collaboratively, and respectfully with people inside and outside the organization to meet the Center’s mission o Diplomatic skills to successfully navigate internal and external relationships &nbsp;<h4>Desirable Qualifications</h4> In addition to the mandatory qualifications, you’re a strong candidate for this position if you possess a collection of some of the knowledge, skills, experience, and characteristics listed below. The list represents a range of possible qualifications, not a checklist that must be met. No one will possess all of these characteristics. A strong candidate for this position can demonstrate proficiency in some combination of these areas: • Management Ability o Experience with budget uncertainty o Experience developing, mentoring, and coaching new and seasoned managers, faculty, and/or staff o Familiarity with federal procurement and personnel rules and procedures o Experience managing on-site and remote employees o Experience enhancing and streamlining processes, services, and programs o Comfort using data collection and presentation software • Organizational Culture o Familiarity with the structure and operation of the federal judicial system, including the importance of judicial independence o Experience working in law, the courts, or law enforcement, preferably at the federal level o Experience organizing and facilitating problem-solving and decision-making meetings • Education Acumen o Experience developing and implementing training needs assessments using a variety of methods o Familiarity with competency-based education models o Experience measuring learning transfer for training programs over time o Familiarity with educational technology used to design, develop, deliver, and assess training o Experience with logistics, planning, execution, and project management aspects of in-person and online training &nbsp;<h4>Salary and Benefits</h4> The starting salary is set at $147,509 (includes D.C. locality). This position falls in the Center’s pay band 6, which has a salary range up to $223,836 (includes D.C. locality). For a successful candidate not currently a member of the Center staff, a higher starting salary, not to exceed $184,387 (includes D.C. locality) may be considered if the candidate furnishes proof that their current salary falls above the pay band 6 minimum salary of $147,509 (includes D.C. locality), in which case the Center would match that salary up to the starting salary limit of $184,387 (includes D.C. locality). This is the maximum starting salary, and it is non-negotiable.&nbsp;In addition, a successful candidate who does not live within the D.C. locality region or work at the official duty station in Washington, D.C., for 16 or more work hours per pay period will not receive D.C. region locality pay and will receive the locality pay of their place of primary residence (telework site).&nbsp;If a successful internal candidate’s salary falls above the range minimum, the salary will be matched up to their current salary. Federal government benefits are applicable. An array of supplemental benefits is also offered, including a transportation subsidy and a flexible benefit program allowing for pre-tax deductions for health insurance, health care, dependent care, and commuter expenses.&nbsp;The FJC is in the Thurgood Marshall Building, conveniently situated to public transportation directly beside Union Station. The Marshall Building houses a child development center, a health fitness facility, and a cafeteria for its tenants. &nbsp;The Federal Judicial Center offers a range of telework and flexible work schedule options based on the employee’s position categorization. When business needs arise, all Center employees are required to work at the official duty station in Washington, D.C., or at a temporary duty station. The Center does not pay for relocation expenses; however, Center employees receive reimbursement for all official business travel. This position does not carry the tenure rights of positions in the competitive civil service. Application Procedures In a brief cover letter referring to Announcement #24-08, please summarize how you satisfy the qualifications listed above. Applications without the required cover letter or with cover letters that do not address the qualifications will not be considered. Along with the cover letter, please include a current resume that specifies dates of employment and responsibilities for all related positions.&nbsp;A cover letter and resume in a single combined PDF document is required. Name the file using your last name, first name, and the announcement number, as follows: Lastname.Firstname.24-08.pdf. Any information provided in the transmittal email will not be considered part of the application. All applications should be submitted by email to&nbsp;<a href="mailto:personnel@fjc.gov" target="_blank">personnel@fjc.gov</a>. When applying, please refer to Announcement #24-08. To assure full consideration, your application must be received by 11:59 p.m. on October 22, 2024. &nbsp;<h4>Key Requirements</h4> • You must be a United States Citizen, subject to the exceptions enumerated at <a href="https://www.uscourts.gov/careers/search-judiciary-jobs/citizenship-requirements-employment-judiciary" target="_blank">https://www.uscourts.gov/careers/search-judiciary-jobs/citizenship-requ…</a>. • Selectee must favorably complete a background investigation. • Relatives of Center staff members may not be employed at the Center in any capacity. • All requirements must be met for full consideration. &nbsp;The Federal Judicial Center is an Equal Opportunity Employer and is committed to achieving a diverse workforce and an inclusive work culture. It strives to maintain a professional and collegial workplace in which everyone is valued and treated fairly and respectfully.

Federal Judicial Center

24-08 Deputy Director, Education Division

<h3>Summary</h3>The Association of Public and Land-grant Universities (APLU), a research, policy, and advocacy organization dedicated to strengthening and advancing the work of public universities in the U.S., Canada, and Mexico, is seeking a Senior Associate, Food, Agriculture, and Natural Resources to provide logistical and administrative support to the Cooperative Extension Section and the <a href="http://www.extension.org/ecop" target="_blank">Extension Committee on Organization and Policy (ECOP)</a>.&nbsp;ECOP is the governing board of the&nbsp;<a href="https://www.aplu.org/food-environment-and-renewable-resources/board-on-agriculture-assembly/cooperative-extension-section/ecop-members/" target="_blank">Cooperative Extension System</a>, a non-formal educational program designed to help people use research-based knowledge to improve their lives. This position is part of APLU’s Office of Food, Agriculture, and Natural Resources, a twelve-person team. The incumbent will perform a broad array of administrative tasks to ensure effective office operations, including planning and managing the logistics of virtual and in-person conferences, webinars, and meetings; coordinating calendars and scheduling meetings; maintaining accurate records; supporting member communications and website updates; and overseeing financial transactions for ECOP.&nbsp;Successful candidates will have strong meeting coordination, event planning, and administrative support skills; a robust facility with Excel and data; possess a keen attention to detail; and an ability to work closely with other team members and external stakeholders to support the effectiveness of the organization. This full-time position is based in Washington, DC. The incumbent must be eligible to work in the United States, reside in DC, MD, or VA, and pass standard background checks. They are eligible for a hybrid work schedule. For more information, consult&nbsp;<a href="http://www.aplu.org" target="_blank">www.aplu.org</a>.<h3>Background</h3>APLU is a membership organization that fosters a community of university leaders collectively working to advance the mission of public research universities. The association’s membership consists of nearly 250 public research universities, land-grant institutions, state university systems, and affiliated organizations spanning across all 50 states, the District of Columbia, six U.S. territories, Canada, and Mexico. Annually, member campuses enroll 5.3 million undergraduates and 1.4 million graduate students, award 1.4 million degrees, employ 1.3 million faculty and staff, and conduct $61 billion in university-based research.Cooperative Extension is a non-formal education program implemented by land-grant universities and colleges. Cooperative Extension at the national level is coordinated by the <a href="http://www.extension.org/ecop" target="_blank">Extension Committee on Organization and Policy</a> (ECOP), a representative leadership and governing body of the <a href="https://www.aplu.org/food-environment-and-renewable-resources/board-on-agriculture-assembly/cooperative-extension-section/ecop-members/" target="_blank">Cooperative Extension System (CES)</a>.&nbsp;<h3>Responsibilities</h3><ul><li>Independently provide administrative and logistical planning for CES &amp; ECOP conferences, meetings, and events, including supporting the development of meeting budgets and collaborating with vendors, and generally support the CES.</li><li>Independently maintain accurate records within APLU’s knowledge management platforms and customer relationship management systems (CRM). Carry out communication with members through APLU’s email marketing system.&nbsp;</li><li>Draft emails and other documents as requested.</li><li>Update ECOP webpages as necessary.</li><li>Post and distribute the weekly ECOP Monday Minute blog.</li><li>Draft and monitor contracts, corresponding as necessary with contractors to ensure timely payments and reporting. &nbsp;</li><li>Support coordination between ECOP and APLU’s finance staff by distributing project invoices, receiving and processing reimbursement requests from meeting attendees, and maintaining contact information. Prepare expense reports and reconciliations.</li><li>Schedule virtual meetings, including setting up appropriate online connections, communicating meeting agendas, and preparing meeting minutes when necessary.&nbsp;</li><li>Participate as an integral member of the Food, Agriculture, &amp; Natural Resources (FANR) team and APLU, and contribute to an inclusive, welcoming, and collegial workplace.&nbsp;</li><li>Provide other administrative and logistical support as needed to support the goals and objectives of CES, ECOP, FANR, and APLU.</li></ul><h3>Preferred Qualifications</h3><ul><li>A bachelor’s degree or equivalent professional administrative support experience plus three or more years’ experience working at a unit of Cooperative Extension, a college/university, a higher education association, or an organization involved in issues related to Cooperative Extension, agriculture, natural resources, or nutrition.</li><li>Experience planning and coordinating events, including workshops, webinars, and conferences.</li><li>Excellent interpersonal, written, and verbal communication skills.</li><li>Demonstrated organizational skills. Ability to take direction and communicate with multiple team members, keep track of activities and priorities on multiple projects, and meet deadlines.&nbsp;</li><li>Ability to identify potential issues and bring them to the attention of the appropriate team members as they arise.</li><li>Ability to maintain poise, professionalism, focus, consistency, and accuracy under pressure.</li><li>Experience with Office365 is preferred, including Microsoft Teams, and experience managing virtual meetings, especially via Zoom. Experience using a customer relations management (CRM) system, and/or a database is a plus. A willingness and ability to learn new technologies.</li><li>Commitment to the work of CES, ECOP, FANR, and APLU. Demonstrated desire to learn about and help Cooperative Extension build partnerships and acquire resources, increase strategic marketing and communications, enhance leadership and professional development, and strengthen organizational functioning.&nbsp;</li><li>Ability to travel domestically two or more times a year, especially during the summer months and November.</li></ul><h3>To Apply</h3>Please send a letter of interest and resume to APLU’s Human Resources Department at <a href="mailto:resume@aplu.org" target="_blank">resume@aplu.org</a> with “Senior Associate, FANR” in the subject line. Applications will be reviewed until the position is filled, with preference given to those received by September 20, 2024.&nbsp; APLU is committed to a diverse, equitable, and inclusive work environment, and supports staff with a generous benefits package.APLU is an Equal Employment Opportunity Employer committed to providing reasonable accommodation for candidates with disabilities in our recruiting process. If you need any assistance or accommodation due to a disability, please contact <a href="mailto:resume@aplu.org" target="_blank">resume@aplu.org</a>.

APLU

Senior Associate, Food, Agriculture, and Natural Resources 

<h3>Summary</h3>The Association of Public and Land-grant Universities (APLU) is a research, policy, and advocacy organization dedicated to strengthening and advancing the work of public universities in the U.S., Canada, and Mexico. APLU seeks a Senior Associate, Academic Affairs to provide logistical and administrative support to the Office of Academic Affairs, including APLU’s <a href="https://www.aplu.org/councils/academic-affairs/" target="_blank">Council on Academic Affairs</a>, a forum for discussion among university provosts or senior vice presidents around issues and trends in higher education and the public mission.&nbsp;Successful candidates will have strong meeting coordination, event planning, and administrative support skills. They will also have a facility with Excel and data and possess a keen attention to detail. This full-time position is based in Washington, DC. The incumbent must be eligible to work in the United States, reside in DC, MD, or VA, and pass standard background checks. They are eligible for a hybrid work schedule. For more information, consult&nbsp;<a href="http://www.aplu.org" target="_blank">www.aplu.org</a>.<h3>Background</h3>APLU is a membership organization that fosters a community of university leaders collectively working to advance the mission of public research universities. The association’s membership consists of nearly 250 public research universities, land-grant institutions, state university systems, and affiliated organizations spanning across all 50 states, the District of Columbia, six U.S. territories, Canada, and Mexico. Annually, member campuses enroll 5.3 million undergraduates and 1.4 million graduate students, award 1.4 million degrees, employ 1.3 million faculty and staff, and conduct $61 billion in university-based research.The Office of Academic Affairs plays a central role in APLU’s initiatives to improve student success and graduation, enhance digital learning, spur institutional transformation, increase the use of data-informed decision making, and advance research on student success and education at member institutions. It also assists APLU’s governmental affairs staff in their advocacy for federal policies that help strengthen the work of public universities and support their faculty and students. The office coordinates the activities of the&nbsp;<a href="https://www.aplu.org/councils/academic-affairs/" target="_blank">Council on Academic Affairs</a> consisting of the Senior Vice Presidents of Academic Affairs (Provosts) of our member institutions and its related&nbsp;<a href="https://www.aplu.org/councils/academic-affairs/committee-on-faculty-affairs/" target="_blank">Committee on Faculty Affairs</a>, the&nbsp;<a href="https://www.aplu.org/councils/student-affairs/" target="_blank">Council on Student Affairs</a>, and the&nbsp;<a href="https://www.aplu.org/information-measurement-analysis/" target="_blank">Commission on Information, Measurement and Analysis</a>.&nbsp; The office houses the Department of Data and Policy Analysis, the Office of Digital Transformation for Student Success, Office of STEM Education, and the Center for Public University Transformation.<h3>Responsibilities</h3><ul><li>Independently provide logistical, administrative, and programmatic support for the Office of Academic Affairs and/or related projects as needed.&nbsp;</li><li>Independently provide administrative and logistical planning for Council on Academic Affairs (CAA) and related committees’, conferences, meetings, and events, including sessions at the APLU Annual Meeting, annual summer meeting of the Council on Academic Affairs and Annual Faculty Affairs Retreat, and several smaller project meetings each year, including supporting the development of meeting budgets and collaborating with vendors.</li><li>Independently maintain accurate records within APLU’s knowledge management platforms and customer relationship management systems (CRM). Carry out communication with members through APLU’s email marketing system.&nbsp;</li><li>Draft documents, reports, and communications as requested.</li><li>Update webpages as necessary.</li><li>Coordinate with finance staff by distributing project invoices, receiving and processing reimbursement requests from meeting attendees, and maintaining contact information. Prepare expense reports, reconciliations, and coordinate invoices/reimbursements.</li><li>Schedule meetings including setting up appropriate online connections, communicating meeting agendas, and preparing meeting minutes when necessary.&nbsp;</li><li>Provide support for the Senior Vice President, which could include scheduling and planning.&nbsp;</li><li>Participate as an integral member of the Academic Affairs team and APLU, and contribute to an inclusive, welcoming, and collegial workplace.&nbsp;</li><li>Provide other administrative and logistical support as needed to support the goals and objectives of the Office and APLU.</li></ul><h3>Preferred Qualifications</h3><ul><li>A bachelor’s degree or equivalent professional administrative support experience plus three or more years’ experience working at a college/university, a higher education association, or an organization involved in postsecondary educational issues. Experience and/or coursework in the area of academic affairs, is a plus.</li><li>Experience planning and coordinating events, including workshops, webinars, and conferences.</li><li>Excellent interpersonal, written, and verbal communication skills.</li><li>Demonstrated organizational skills. Ability to take direction and communicate with multiple team members, keep track of activities and priorities on multiple projects, and meet deadlines.&nbsp;</li><li>Ability to identify potential issues and bring them to the attention of the appropriate team members as they arise.</li><li>Ability to maintain poise, professionalism, focus, consistency, and accuracy under pressure.</li><li>Experience with Office365 is preferred, including Microsoft Teams, Planner, and SharePoint and experience managing virtual meetings, especially via Zoom.&nbsp; Experience using WordPress and Adobe Cloud Press Suite, a customer relations management (CRM) system, and/or a database is a plus. A willingness and ability to learn new technologies.</li><li>Experience using a customer relations management system and databases is a plus. Comfort using and learning new technologies.</li><li>Commitment to the work of APLU and the Office of Academic Affairs.&nbsp;</li><li>Ability to travel domestically two or more times a year, especially during the summer months and November.</li></ul><h3>To Apply</h3>Please send a letter of interest and resume to APLU’s Human Resources Department at <a href="mailto:resume@aplu.org" target="_blank">resume@aplu.org</a> with “Senior Associate, AA” in the subject line. Applications will be reviewed until the position is filled, with preference given to those received by September 6, 2024.&nbsp; APLU is committed to a diverse, equitable, and inclusive work environment, and supports staff with a generous benefits package. The salary for this position ranges from $57,000 to $64,500, depending on experience and qualifications.APLU is an Equal Employment Opportunity Employer committed to providing reasonable accommodation for candidates with disabilities in our recruiting process. If you need any assistance or accommodation due to a disability, please contact <a href="mailto:resume@aplu.org" target="_blank">resume@aplu.org</a>.

Senior Associate, Academic Affairs

The hiring range for this role is: &nbsp;62,976.00 - 88,320.00This is the lowest to highest salary we, in good faith, believe we would pay for this role at the time of this posting.&nbsp; We may ultimately pay more or less than the hiring range andthis hiringrange may also be modified in the future. A candidate’s position within the hiring range may be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs.&nbsp;This job is also eligible for annual bonusincentivepay.We offer a comprehensive package of benefits including paid time off, 11 holiday medical/dental/vision insurance, generous 401(k) matching, lifestyle spending account and many other benefits to eligible employees.Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.Job Description Summary Under limited supervision ensures the effectiveness and efficiency of the Executive vice President (EVP) or Senior Vice President (SVP) office by providing full range of secretarial/administrative support to the Executive or team and in certain instances the department, exercising confidentiality, tact and diplomacy. Functions as department information resource for internal and external inquiries regarding divisional activities, providing excellent customer service and follow-through, and maintaining positive interactions with internal and external contacts, including Member Plan CEOs and executives, federal government and industry stakeholders, and other BCBSA senior executives as appropriate. Maintains confidentiality of all information and matters.Responsibilities include but are not limited to: Functional Support - Manages the calendar/schedule of the Executive or team, coordinating day-to-day activities by maintaining a balance between meeting requests and other activities, identifying conflicts and anticipating and resolving problems through negotiation/influence. Screens all incoming telephone calls, requests for information and other general inquiries to resolve caller issues or forwards them to the appropriate area for resolution. Forwards information to Executive or team when traveling, and as necessary, to management staff in their absence. Assists in the preparation of division-wide/department-wide meetings, coordinates staff meetings, and other internal meetings and/or conference calls ensuring all logistics and materials are complete. Develops relationships with internal Association and Plan administrative staff and schedules meetings for the Executive or team and in some instances department staff, with Plan, Federal government and Association leadership as appropriate. Coordinates travel arrangements and resulting expense reports ensuring all related time frames and policies are followed. Facilitates division-wide/department-wide communication with internal staff on behalf of Executive or team, proactively identifies divisional communication needs and suggestions solutions for address such needs. Facilitates Executive or team review of contracts, agreements, and other important, confidential documents. Supports special projects on behalf of the Executive or team. Meeting Coordination - Supports Executive or team in conducting planning sessions with the leadership and management teams. Coordinates division-wide/department-wide planning meetings on a regular basis, create agendas, take notes, produce meeting summaries. Organize planning related materials, ensuring materials are prepared timely and effectively, coordinate technical support for the meetings. General Administrative Functions - Takes comprehensive notes at meetings, drafting letters and emails, word processing. Prepares Power Point presentations (slides and charts). Prepares Excel spreadsheets, Filing, faxing, photocopying, Transmitting fax\email broadcasts using Outlook, and Ordering supplies. File and Record Maintenance - , Organizes and maintains computerized data files for easy retrieval, revision, and record keeping purposes and Coordinates the timely and accurate intake and reporting of information on a regular basis from a variety of sources, including but not limited to HR, Finance, Internal Audit, and EPMO on behalf of the SVP and division leadership. Identifies and alerts Executive and Leadership Team of anomalies, due dates, variances.Required Education, Certifications and Experience<ul><li>Completion of college course work toward a degree or an undergraduate degree in a related field</li><li>A minimum of ten (10) years of experience in a professional or similar environment</li><li>Five (5) years supporting a Sr. Executive Level position</li><li>Prior experience which demonstrates the ability to problem solve and adapt to changing priorities, environment and technologies</li><li>Prior experience in relationship building and knowledge of general business practices</li><li>Exposure to business meeting / conference planning and logistics</li><li>Proficiency in Word, Excel, PowerPoint, project management and Internet applications to create professional documents, reports and presentations</li><li>Excellent communication skills which includes good written, oral and listening skills</li><li>Demonstrates tact, efficiency, initiative, and discretion when dealing with confidential information</li><li>Relationship management skills</li><li>Time management skills</li><li>Critical thinking skills</li></ul>People Management - No #LI-HYBRID

4 Administrative Jobs in Bowie, MD, USA