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<h4>Introduction</h4> Introduction: The&nbsp;State of Connecticut,&nbsp;Division of Criminal Justice (DCJ)&nbsp;is responsible for the investigation and prosecution of all criminal matters in the State of Connecticut. It is an independent agency of the executive branch of state government, established under the Constitution of the State of Connecticut. The Division is composed of the Office of the Chief State's Attorney, located in Rocky Hill, Connecticut, and the Offices of the State's Attorneys for each of the thirteen Judicial Districts in the State of Connecticut. About this Position: We are recruiting for a full-time DCJ Secretary 1 for the Judicial District of Ansonia/Milford GA 05, located in Derby, Connecticut.&nbsp;&nbsp;&nbsp;&nbsp; Your Role: The incumbent in this role may be called upon to travel to other courts in the jurisdiction (Milford) as needs arise.&nbsp; This position works Monday through Friday, based on 37.5-hour work week, with core hours of 8:30am to 5:00pm.&nbsp; Salary is subject to collective bargaining agreement. About Us: The&nbsp;Division of Criminal Justice&nbsp;(Division) and its employees are committed to the fair and equal administration of justice in Connecticut. To this end, the Division acknowledges its duty to investigate and prosecute matters within its jurisdiction diligently, ethically and impartially, honoring its constitutional and common law foundations. By ensuring that the criminal laws of the State of Connecticut are enforced fairly and constitutionally, the Division honors the rule of law upon which our nation is founded.&nbsp; Accomplishing this mission depends upon skill, creativity, and constructive interaction of all Division employees with the law enforcement community and advocacy in the highest traditions of the Office of State's Attorney, the first public prosecutor in America. NOTE:&nbsp;Incumbents will be required to complete a background check prior to the start date. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our Applicant Tips on How to Apply! In order to be considered for this job opening, you must be a current State of CT&nbsp;employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must&nbsp;specify your qualifications on your application. When You Apply: <ul><li>In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.&nbsp; Candidates invited to interview may be required to submit additional documentation which supports their qualification(s) for this position, such as a resume, performance reviews, supervisory references, college transcripts, licensure, etc., at the discretion of the hiring agency.</li><li>NOTE:&nbsp;For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> After You Apply: <ul><li>All communication with applicants will be through the JobAps system, so applicants are encouraged to check for updates to their JobAps portal account.&nbsp; Please ensure that you are utilizing the correct email address for notices to be sent to you from the JobAps system.&nbsp; Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period.&nbsp; It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception.&nbsp; Requests should be made to&nbsp;<a href="mailto:DCJ.HR@ct.gov" target="_blank">DCJ.HR@ct.gov</a>.</li></ul> Contact Us: <ul><li>Questions about this position should be directed to the hiring agency's human resources office:&nbsp;<a href="mailto:DCJ.HR@ct.gov" target="_blank">DCJ.HR@ct.gov</a>&nbsp;or 860-258-5800.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> This class is accountable for performing a full range of secretarial support functions. <h4>EXAMPLES OF DUTIES</h4> Incumbents perform a variety of secretarial duties as illustrated in the following areas: <ul><li>TYPING: <ul><li>Using a computer, tablet, or other electronic equipment formats and types a full range of correspondence, reports, briefs, motions, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files;</li><li>Maintains, updates and reviews documentation as required;</li><li>Logs documents and maintains dockets.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes routine letter/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).</li></ul></li><li>INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Screen calls, visitors and mail;</li><li>Responds to routine requests for information on policies, rules and regulations, programs and procedures.</li></ul></li><li>PROCESSING: <ul><li>Receives and reviews various reports and forms for accuracy and completeness;</li><li>Processes reports and forms;</li><li>May prepare and process fiscal and personnel documents.</li></ul></li><li>PERSONAL SECRETARY: <ul><li>Arranges and coordinates meetings and conferences;</li><li>Schedules appointments;</li><li>Processes confidential matters;</li><li>Takes notes and/or meeting minutes;</li><li>Takes and transcribes dictation;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements;</li><li>May attend meetings and take and transcribe minutes of proceedings.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li><li>Performs related duties as required.</li></ul></li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>business math;</li></ul></li><li>Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which may include word processors, computers, tablets or other electronic equipment;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor);</li><li>type at a net speed of 50 wpm.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of experience above the routine clerk level in office support or secretarial work. NOTE: Bargaining unit employees are required to serve a minimum of five (5) years as a DCJ Senior Clerk prior to consideration for promotion to DCJ Secretary 1. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equaling one-half (1/2) year of experience to a maximum of one (1) year. <h4>PREFERRED QUALIFICATIONS</h4> Candidates who demonstrate the following will be given preference:&nbsp;&nbsp; * Prior experience with law enforcement or criminal justice agency;&nbsp; * Strong organizational experience;&nbsp; * Excellent interpersonal communication experience;&nbsp; * Professional demeanor, even when confronted with calls or visits from frustrated individuals;&nbsp; * Understanding of various computer systems including, but not limited to: Microsoft 365 and the importance of data confidentiality and accuracy;&nbsp; * Experience working as a team player in a fast-paced environment, with limited errors;&nbsp; * Considerable experience with office technology, specifically Word, Excel and PowerPoint and have the willingness to embrace and learn new systems and software; and * Customer service experience.&nbsp; <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

DCJ Secretary 1

<h4>Introduction</h4> Looking for an exciting opportunity to make a real impact? Join us and be part of a revolutionary team shaping the future! The Connecticut Valley Hospital (CVH), under the umbrella of the State of Connecticut, Department of Mental Health and Addiction Services (DMHAS) is seeking a qualified individual to join our team, as a part-time Office Assistant (PCN 143816). This critical support position is necessary for ensuring the safety and welfare of clients, the continuity of patient care, and maintaining the regulatory body standards within the newly opened Star program in Middletown. Find out more information on this great opportunity below! POSITION HIGHLIGHTS: <ul><li>Location: 1000 Silver Street, Middletown, CT</li><li>Work Schedule: Monday - Friday</li><li>Work Hours: Part-time, 32 hours per week</li><li>Work Shift: First shift</li></ul> MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY 8:00am to 3:00pm 8:00am to 3:00pm 8:00am to 3:00pm 8:00am to 3:00pm 8:00am to 2:30pm WHAT WE CAN OFFER YOU: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all employees.</li></ul> WHAT YOU'LL BE DOING: <ul><li>Assembling of the medical records</li><li>Routing incomplete records to the assigned clinical staff</li><li>Filing medical record reports/documentation in the patient's medical records</li><li>Scanning and assembling discharge documents for information to be available for use by clinical staff</li></ul> MORE ABOUT THE AGENCY AND FACILITIES: The State of Connecticut, Department of Mental Health and Addiction Services (DMHAS), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. The Connecticut Valley Hospital boasts a rich history first opening its doors over 150 years ago in 1868. As the State’s public hospital we provide treatment of mental illness and currently comprised of 18 inpatient units over two campuses (Middletown and Hartford). In our operational framework, recovery is defined as a process of restoring or developing a positive and meaningful sense of identity apart from one’s condition and then rebuilding one’s life in the fullest sense. Recovery is an individualized patient-centered approach. Achieving and maintaining an optimal state of health and wellness is integrated in our recovery approach. Individuals acquire and practice life skills that will assist them in their recovery process. Start with us! Stay with us! Grow with us! Please note: <ul><li>A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.</li><li>All state employees must adhere to Connecticut's Policy for a Drug Free Workplace.</li></ul> <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Please read or watch our Applicant Tips on How to Apply! To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> Important Next Step Information for After You Apply: <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam. </li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position. Read through this helpful link to prepare for your interview.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. </li><li>Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Joseph K. Fried at <a href="mailto:Joseph.Fried@ct.gov" target="_blank">Joseph.Fried@ct.gov</a>, 860-924-7053.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. <h4>EXAMPLES OF DUTIES</h4> Performs the full range of general clerical duties as described in the following areas: <ul><li> TYPING: <ul><li>Types a variety of materials in relation to other duties or as assigned;</li><li>Enters and retrieves data on computers, tablets, and other electronic equipment.</li></ul></li><li> FILING: <ul><li>Sets up and maintains office procedures, filing and indexing systems and forms for own use.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine correspondence.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).</li></ul></li><li> INTERPERSONAL: <ul><li>Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;</li><li>Responds to inquiries from other work units or departments/agencies;</li><li>Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;</li><li>May lead lower level employees in carrying out assigned clerical functions.</li></ul></li><li> PROCESSING: <ul><li>Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;</li><li>Processes a variety of documents in determining routine case status;</li><li>Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;</li><li>Processes purchase requisitions/purchase orders for subsequent action;</li><li>Prepares payment lists and billing invoices;</li><li>Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;</li><li>Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;</li><li>Figures payments, costs, discounts and adjustments using prescribed methods and formulas;</li><li>Receives monies in various forms such as cash, checks and money orders and prepares for deposit;</li><li>Maintains inventory and orders supplies;</li><li>Uses a variety of electronic equipment to perform job functions;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of office systems and procedures including proper telephone usage and filing;</li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li><li>performing arithmetical computations;</li></ul></li><li> Ability to <ul><li>perform a full range of clerical tasks;</li><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>schedule and prioritize workflow;</li><li>read and interpret complex instructions.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of&nbsp;general clerical work experience. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working with paper medical records.</li><li>Experience working in a Hospital Setting.</li><li>Experience utilizing Medical Terminology in a clerical position.</li><li>Experience using Microsoft Office software, such as Word, Excel, Outlook, Teams, and OneDrive.</li><li>Experience working in a fast-paced environment.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Office Assistant (32 Hour)(Part-time | Office/On-site)

<h4>Introduction</h4> Are you a&nbsp;seeking an opportunity to make a significant impact? Join our dynamic team and play a pivotal role in making lasting, positive changes throughout communities across Connecticut! The&nbsp;State of Connecticut,&nbsp;Department of Mental Health and Addiction Services (DMHAS),&nbsp;Connecticut Mental Health Center (CMHC) is currently recruiting for a part time&nbsp;Administrative Assistant&nbsp;in&nbsp;New Haven Connecticut. Under the general supervision of the Director of the Law and Psychiatry Division at CMHC, this position will independently provide highly complex administrative and secretarial support to the Division Director and to the Forensic Psychiatry Fellowship Program.&nbsp; POSITION HIGHLIGHTS <ul><li>FACILITY:&nbsp;Connecticut Mental Health Center (CMHC)</li><li>LOCATION:&nbsp;34 Park Street, New Haven Connecticut</li><li>SCHEDULE:&nbsp;Part&nbsp;time | 34 hours per week, Monday through Friday (specific hours will be discussed during the interview process)&nbsp;</li><li>PCN:&nbsp;26755&nbsp;</li></ul> WHAT WE CAN OFFER YOU&nbsp;*Benefits are pro-rated for part time positions. <ul><li>Visit our&nbsp;newState Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees</li></ul> DISCOVER THE OPPORTUNITY TO <ul><li>Plan and organize symposia, academic presentations, and special events sponsored by the Division.</li><li>Independently troubleshoot and resolve issues and complaints received by the Division.</li><li>Coordinate the annual recruitment for the forensic psychiatry fellowship program.</li><li>Prepare forensic reports and invoices for the Division Director and forensic psychiatry fellows.</li><li>Independently organize and schedule training sessions for judges, attorneys, psychiatric residents, forensic psychiatry fellows, and medical students.</li><li>Liaise with the Graduate Medical Education Office to prepare materials for the accreditation of the fellowship program.</li><li>Coordinate schedules and travel arrangements for the Division Director(s), forensic psychiatry fellows, and other individuals as requested by the Division Director.</li><li>Onboard and offboard forensic psychiatry fellows, residents, and medical students at the beginning and end of their training periods.</li><li>Organize and coordinate the preparation of public information pieces for the Division, including maintaining an accurate and up-to-date website, through collaboration with CMHC/Yale IT and Communications staff.</li><li>Prepare visual aids and background materials for academic presentations and manuscripts.</li><li>Answer telephones and respond to emails for the Division, referring messages to appropriate staff members.</li><li>Schedule meetings and prepare minutes.</li><li>Receive and distribute daily mail for the Division.</li><li>Prepare a wide variety of complex correspondence for Division leadership.</li></ul> OUR MISSION DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in&nbsp;those we serve. The Connecticut Mental Health Center (CMHC) is an urban community mental health center with an exceptional tradition of serving individuals with serious mental illness and/or addiction.&nbsp; Please note:&nbsp;&nbsp; <ul><li>A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.&nbsp;</li><li>All state employees must adhere to&nbsp;Connecticut’s Policy for a Drug Free Workplace.&nbsp;&nbsp;</li></ul> <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING:&nbsp; Please&nbsp;reador&nbsp;watchour&nbsp;Applicant Tips on How to Apply! Please Note:&nbsp;For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. TO APPLY <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.&nbsp;</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.</li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> AFTER YOU APPLY&nbsp; <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.&nbsp;</li><li>This posting&nbsp;may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews&nbsp;will be limited to candidates whose experience and training most closely meet the requirements of the position.&nbsp;Read through this helpful link to&nbsp;prepare for your interview.</li><li>Candidates&nbsp;who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> CONNECT WITH US&nbsp; <ul><li>Due to&nbsp;the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.</li><li>Updates&nbsp;will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Pamela Rochette at&nbsp;<a href="mailto:Pamela.Rochette@ct.gov" target="_blank">Pamela.Rochette@ct.gov</a>.&nbsp;</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program. <h4>EXAMPLES OF DUTIES</h4> Performs the most complex office administrative duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews references materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department practices and/or policies) for own or manager's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports;</li><li>Analyzes information and may make recommendations.</li></ul></li><li>INTERPERSONAL: <ul><li>Acts for manager by interpreting established policies and procedures, etc.;</li><li>Troubleshoots by relieving manager of as much administrative detail as possible;</li><li>Acts for and regularly makes decisions in manager's absence (within prescribed limits of authority).</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs, reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Authorizes purchases and payments (within prescribed limits of authority);</li><li>Develops input and prepares documentation for office and/or department budget;</li><li>Coordinates budget control and monitoring;</li><li>Develops office and/or department procedural manuals;</li><li>Assists in interviewing and hiring office support staff;</li><li>Trains office support staff;</li><li>May supervise office support staff;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office administration and management;</li><li>department and/or unit policies and procedures;</li><li>proper grammar, punctuation and spelling;</li><li>business communications;</li></ul></li><li>Knowledge of business math;</li><li>Considerable <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to manager).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Four (4) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 2 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience working with courts or law offices.</li><li>Experience as an administrative assistant in a medical or university setting.</li><li>Experience in report preparation.</li><li>Experience in website or social media content development.&nbsp;</li><li>Experience in data tracking and management.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Administrative Assistant(Office/On-site)

<h4>Introduction</h4> Looking to pursue an entry-level career with the State of Connecticut? Check out this opportunity! The Department of Revenue Services (DRS) Operations Bureau has ten current openings for Connecticut Careers Trainees (CCT) with a target class of Revenue Agent 1. This position is within the Collections Unit of the Collections and Accounts Receivable Management Division. POSITION DETAILS The Connecticut Careers Trainee Program is for a minimum of 1 year to a maximum of 3 years and is based on a how long it will take the candidate to meet the experience and training requirements of Revenue Agent 1. During this&nbsp;training program the candidate will learn the duties of the position which primarily involve doing tax collection over the phone and other related activities. These positions will be located in Hartford, and are full time, 40 hours per week, Monday through Friday. The hours are 8:00 AM to 4:30 PM with an alternative work schedule available after training is completed. The work is currently performed remotely. *Salary Note: During the first year of training, Connecticut Career Trainees with a Bachelor's degree earn $54,388 per year, and Connecticut Career Trainees with a Master's degree earn $56,354 per year. During the second year of training, the salary increases to $62,233 per year. Duties during the training period include, but are not limited to: <ul><li>Logging into a phone system daily to take incoming calls to answer questions about bills, negotiating and setting up payment plan agreements; </li><li>Subsequently, review defaulted payment plan agreements to apply available collection tools to collect taxes from taxpayers through enforcement action;</li><li>Skip-tracing, placing liens and maintaining records in a collection case management system.</li></ul> WHAT WE CAN OFFER YOU <ul><li>NEW:&nbsp;Visit our&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy work/life balance to all&nbsp;employees.</li></ul> Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to&nbsp;beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut&nbsp;here.&nbsp; ABOUT DRS The mission of the Department of Revenue Services is to instill public confidence in the integrity and fairness of tax collection; achieve the highest level of voluntary taxpayer compliance; continuously improve agency performance; contribute to the fiscal and economic well-being of the state; and provide a positive and professional workplace. For an inside look at how State of Connecticut employees Make an ImpaCT, watch the video below! <h4>Selection Plan</h4> Position-specific notes: Prospective employees of the Department of Revenue Services will undergo a tax compliance check and criminal background check prior to an offer of employment being made. Additionally, all employees of the Department of Revenue Services are prohibited from: <ul><li>Engaging in the preparation of tax returns in exchange for financial compensation;</li><li>Working at a tax preparation service (either as an employee, contractor, subcontractor, self-employed individual or other designation); and </li><li>Working at an accounting firm or similar type of business with responsibility for the preparation of tax returns (either as an employee, contractor, subcontractor, self-employed individual or other designation).</li></ul>Outside business interests and outside employment must also be disclosed prior to an offer of employment being extended. In addition to checking of references and of the facts stated in the application, a thorough background investigation of each candidate will be conducted before persons are certified for appointment. Eligibility to legally work in the United States will be determined as part of the application process. Before you apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit. </li></ul>Important information for after you apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. </li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li></ul>Questions about this position should be directed to Jake Ferrari at&nbsp;<a href="mailto:jake.ferrari@ct.gov" target="_blank">jake.ferrari@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for mastering the skills necessary to satisfactorily complete the training program for a professional position. <h4>EXAMPLES OF DUTIES</h4> <ul><li>In a department or institution receives training in introductory governmental work for development of skills and knowledge in field of public administration in order to qualify for advancement into agency professional positions;</li><li>Performs a variety of increasingly difficult duties as skills are acquired during course of training period;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Oral and written communication skills;</li><li>Ability to <ul><li>acquire knowledge and skills required for the target classification;</li><li>understand, evaluate and solve problems by exercising judgement and logic;</li><li>read, interpret and understand written material;</li><li>perform basic arithmetical computations;</li><li>interpret charts, graphs and tables;</li><li>learn and reason;</li><li>establish and maintain cooperative relations with superiors, associates and general public;</li><li>utilize computer software.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS</h4> Candidates must be able to meet the experience and training requirements of the designated job class at the completion of the development program. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Bachelor's degree or higher in Business Administration, Management, Marketing, Finance or a closely-related field;&nbsp;</li><li>Experience in a high volume customer service environment;</li><li>Experience negotiating; </li><li>Experience organizing and completing tasks timely;</li><li>Experience communicating with diverse groups through oral and written communication;</li><li>Experience using new computer technology, including the Microsoft Office Suite;</li><li>Experience working effectively remotely.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

Connecticut Careers Trainee (Administrative & Residual) (40 Hour)(Target Class: Revenue Agent 1)

<h4>Introduction</h4> THE POSITION The&nbsp;State of Connecticut,&nbsp;Department of Public Health (DPH) is now hiring for a Secretary 2 to join the Community, Family Health and Prevention Branch (CFHPB)! This position&nbsp;will support staff associated with various programs, including but not limited to those in the Maternal, Child Health and Access to Care Section. This Secretary 2 position will perform a full range of administrative support functions, such as: phone coverage for the CFHPB, processing purchase requisitions in Core-CT and tracking purchase orders and invoices, preparing travel and reimbursement requests, coordinating virtual and in-person interviews, managing logistics for meetings, maintaining a system to track work assignments, and other similar duties as needed. HIGHLIGHTS <ul><li>UNIT: Community, Family Health and Prevention Branch</li><li>ADDRESS:&nbsp;410 Capitol Avenue, Hartford, CT</li><li>WORK HOURS: Full-Time, First Shift, 40 Hours per Week&nbsp;</li><li>SCHEDULE: Typical work schedule of Monday through Friday <ul><li>There is an opportunity for a partial telework and flexible/alternate schedule to support a healthy work-life balance.</li></ul></li></ul> WHAT WE CAN OFFER YOU <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked one of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A health&nbsp;work/life balance&nbsp;to all employees</li></ul> As a Secretary 2, you will be responsible for, but not limited to, the following duties:&nbsp; &nbsp; &nbsp; <ul><li>Serve&nbsp;as a main point of contact for the Branch; triages mail, calls, emails, and faxes;</li><li>Create&nbsp;purchase requisitions in CORE-CT; tracks purchase orders and invoices;</li><li>Manage&nbsp;logistics for meetings and conferences; researches, assembles, and coordinates meeting materials (e.g., charts, graphs, reports); arranges space and secures equipment, as needed;</li><li>Maintain&nbsp;an inventory of supplies and equipment; orders supplies and equipment when necessary;</li><li>Schedule&nbsp;and arrange interviews for job candidates;</li><li>Review&nbsp;time and attendance records;</li><li>Make travel arrangements, prepare Travel Authorization request, and prepare payroll reimbursements;&nbsp;</li><li>Prepare&nbsp;expense accounts for reimbursements;</li><li>Design and initiate&nbsp;new forms and procedures to facilitate workflow;</li><li>Create&nbsp;Excel spreadsheets, PowerPoint presentation slides, and Word documents;</li><li>Format letters and/or memoranda, as requested;</li><li>Proofread&nbsp;for content; edits using knowledge of grammar, punctuation, and spelling; and&nbsp;</li><li>Maintain&nbsp;a system to track work assignments.</li></ul> ABOUT US&nbsp; The&nbsp;Mission of the Department of Public Health&nbsp;(DPH) is to protect and improve the health and safety of the people of Connecticut by assuring the conditions in which people can be healthy, preventing disease, injury, and disability, and promoting the equal enjoyment of the highest attainable standard of health, which is a human right and a priority of the state.&nbsp; DPH accomplishes this through the implementation of its&nbsp;Strategic Plan&nbsp;which outlines the actions that DPH is taking to accomplish its Mission. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING:&nbsp; Please&nbsp;reador&nbsp;watchour&nbsp;Applicant Tips on How to Apply! Please Note:&nbsp;For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. TO APPLY <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.&nbsp;</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.</li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li></ul> AFTER YOU APPLY&nbsp; <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.&nbsp;</li><li>This posting&nbsp;may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>NOTE: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews&nbsp;will be limited to candidates whose experience and training most closely meet the requirements of the position.&nbsp;Read through this helpful link to&nbsp;prepare for your interview.</li><li>Candidates&nbsp;who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at&nbsp;<a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li></ul> CONNECT WITH US&nbsp; <ul><li>Due to&nbsp;the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.</li><li>Updates&nbsp;will be available through your JobAps portal account. If you have any questions pertaining to this recruitment, please contact Jensine Tran at&nbsp;<a href="mailto:Jensine.Tran@ct.gov" target="_blank">Jensine.Tran@ct.gov</a>.&nbsp;</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures. <h4>EXAMPLES OF DUTIES</h4> Performs a variety of secretarial duties as described in the following areas: <ul><li>TYPING: <ul><li>Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;</li><li>Proofreads for content;</li><li>Edits using knowledge of grammar, punctuation and spelling.</li></ul></li><li>FILING: <ul><li>Designs office filing systems;</li><li>Organizes and maintains files (including confidential files);</li><li>Maintains, updates and reviews reference materials and manuals.</li></ul></li><li>CORRESPONDENCE: <ul><li>Composes complex letters and/or memoranda, etc. (e.g., explaining department&nbsp;practices/policies) for own or supervisor's signature.</li></ul></li><li>REPORT WRITING: <ul><li>Compiles information from a variety of sources and prepares narrative or statistical&nbsp;reports, exercising judgment in the selection of items to be included.</li></ul></li><li>INTERPERSONAL: <ul><li>Greets and directs visitors;</li><li>Answers phones and screens incoming calls;</li><li>Provides advice to callers regarding policy and procedures (e.g., citing a regulation to&nbsp;solve a specific problem);</li><li>Coordinates with others both within and outside of the organization on a variety of non-routine matters.</li></ul></li><li>PROCESSING: <ul><li>Screens letters, memos, reports and other materials to determine action required;</li><li>May make recommendations to the supervisor.</li></ul></li><li>SECRETARY: <ul><li>Arranges and coordinates meetings (including space and equipment);</li><li>Researches, assembles and coordinates meeting materials (e.g., charts, graphs,&nbsp;reports);</li><li>Writes minutes of meetings, lectures, conferences, etc. from rough draft;</li><li>Takes notes and/or meeting&nbsp;minutes;</li><li>Prepares expense accounts;</li><li>Makes travel arrangements.</li></ul></li><li>OFFICE MANAGEMENT: <ul><li>Maintains an inventory of supplies and equipment;</li><li>Orders supplies when necessary;</li><li>Completes, processes and maintains paperwork for purchasing (e.g., orders,&nbsp;requisitions, invoices, etc.);</li><li>Maintains time and attendance records;</li><li>Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews&nbsp;statistical reports, verifies expense items);</li><li>Designs and initiates new forms and procedures to facilitate workflow;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of <ul><li>office systems and procedures;</li><li>proper grammar, punctuation and spelling;</li></ul></li><li>Knowledge of <ul><li>business communications;</li><li>department's/unit's policies and procedures;</li><li>business math;</li></ul></li><li>Skills; <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li></ul></li><li>Ability to <ul><li>schedule and prioritize office workflow;</li><li>operate office equipment which includes computers, tablets, and other&nbsp;electronic equipment;</li><li>operate office suite software;</li><li>take notes (shorthand, speedwriting or other method acceptable to the supervisor).</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Three (3) years of experience above the routine clerk level in office support or secretarial work. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been as a Secretary 1 or its equivalent. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience managing requests for a large group of staff members, including travel authorizations, reimbursements, purchasing, and scheduling interviews</li><li>Experience working in an advanced manner with Microsoft Outlook, Word, Excel, PowerPoint, and Teams and experience using Core-CT or similar platform for financial functions</li><li>Experience working with office systems and procedures, including electronic and paper filing, digital correspondence, and letter and memo composition</li><li>Experience working with the public to answer phone calls, responding to requests for information on programs and general policies and procedures, and coordinating across organizational departments</li><li>Experience managing multiple and time-sensitive priorities while meeting deadlines</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Secretary 2(Hybrid)

<h4>Introduction</h4> Are you a current state employee? Are you a dedicated fiscal professional looking for a challenge? Are you motivated and forward-thinking?&nbsp; If so, we encourage you to read below and apply today! At theState of Connecticut,&nbsp;Department of Transportation&nbsp;(DOT),it is our mission to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We are now accepting applications for an exciting Fiscal Administrative Manager 1 opportunity overseeing the Revenue Accounting/Accounts Receivable Unit, within the Bureau of Finance and Administration.&nbsp; AS A STATE EMPLOYEE, CONTINUE TO ENJOY <ul><li>Visit our&nbsp;new&nbsp;State Employee Benefits Overview&nbsp;page!</li><li>The opportunity to work for a Forbes top company: 'Forbes'&nbsp;State of Connecticut Ranked One of the Best Employers of 2023&nbsp;- State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.</li><li>Professional growth and development opportunities.</li><li>A healthy&nbsp;work/life balance&nbsp;to all employees.</li><li>Join an award winning agency! CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE)!</li></ul> POSITION HIGHLIGHTS <ul><li>Full time, 40 hours per week</li><li>Monday through Friday</li><li>First shift</li><li>Location: Newington, CT</li><li>This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here. Employees in their initial working test period must work on site in the office.</li><li>Supervisors can expect to spend roughly half of their working hours, if not more, in the office in order to execute upon their job functions and supervise their team. Time in the office may fluctuate based on circumstances and the team being supervised. The ability to apply for telework continues to be available and the agency continues to provide reasonable accommodations for those who need them.</li></ul> THE ROLE The responsibilities of this Fiscal Administrative Manager 1 include:&nbsp; <ul><li>Oversees daily operations of the Revenue Accounting/Accounts Receivable Unit, including: <ul><li>Financial oversight of all Department non-federal receivable accounts;</li><li>Billing, collection, proper accounting of amounts due the Department;&nbsp;</li><li>Daily deposit of all incoming funds, ensuring compliance with state statute;</li><li>Administration, monitoring and reporting of Funds Awaiting Distribution;</li><li>Verification and recording of all incoming Federal wire deposits;</li><li>Various financial reporting related to Department receivables and revenues.</li></ul></li><li>Responsible to ensure all Department revenue transactions, totaling over $1.2 billion annually, are accurately and appropriately recorded in accordance with state governmental accounting procedures and in compliance with Connecticut General Statutes;</li><li>Coordinates collection efforts with assistance as needed from Office of the Attorney General / Collection agency;&nbsp; Reviews, recommends, and coordinates write-off requests for uncollectible accounts as appropriate;</li><li>Reviews final audit accounting recommendations for reasonableness prior to implementation; Reviews/approves complex journal entries as required to net final audit accounting;</li><li>Ensures proper administration of revenue terms of agreement related to concessions operations at the service plazas along the state highway network;</li><li>Assists in review of negative cash balances related to federal and other grant SIDs as required by the Office of the State Comptroller;</li><li>Prepares various financial schedules for the Department’s annual GAAP Reporting submittal to the Office of the State Comptroller;</li><li>Interprets complex financial documents, reports, state statutes, and proposed bills as related to the Department’s fiscal matters;</li><li>Establishes, maintains, evaluates and improves accounting related procedures. Facilitates critical process improvements that foster streamlining, improved accountability, and improved reporting of receivables and revenues;</li><li>Consults with and makes recommendations to Director, Finance Administrator and Bureau Chief on Department receivable and revenue accounting matters;</li><li>Acts as liaison to Office of the State Treasurer, Office of the Attorney General, Office of the State Comptroller, other state agency offices, State Auditors of Public Accounts, collection agencies, insurance companies and the public on Department receivable and revenue accounting matters;</li><li>Provides staff training and guidance, and conducts Annual Performance Reviews.</li></ul> ABOUT US The Revenue Accounting/Accounts Receivable Unit is responsible for the billing, collection and deposit of all funds due the Department. This involves all accounting and reporting functions related to Department non-federal receivable accounts, and the deposit of all incoming funds including verification and accounting for all incoming federal wire deposits, totaling over $1.2 billion annually. <h4>Selection Plan</h4> In order to be considered for this job opening&nbsp;you must be a current State of CT employee&nbsp;for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.&nbsp; You must specify your qualifications on your application.&nbsp; For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e. Executive, Legislative, Judicial) to the other.&nbsp; To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on this job opening. You must specify your qualifications on your application.</li><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with&nbsp;Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting. </li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to&nbsp;<a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li></ul> FOR ASSISTANCE IN APPLYING: <ul><li>Please&nbsp;read&nbsp;or&nbsp;watch&nbsp;our&nbsp;Applicant Tips on How to Apply!</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Read through this helpful link to&nbsp;prepare for your interview.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact&nbsp;<a href="mailto:Jasmyn.Raymond@ct.gov" target="_blank">Jasmyn.Raymond@ct.gov</a>.&nbsp;</li><li>Follow the State of Connecticut on&nbsp;LinkedIn.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Schedules, assigns, oversees and reviews the work of staff;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts performance evaluations;&nbsp;</li><li>Determines priorities and plans unit work;&nbsp;</li><li>Establishes and maintains unit procedures;&nbsp;</li><li>Develops or makes recommendations on the development of policies and standards;&nbsp;</li><li>Interprets and administers pertinent laws;&nbsp;</li><li>Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;&nbsp;</li><li>Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;&nbsp;</li><li>Assists in planning and implementation of financial aspects of EDP systems;&nbsp;</li><li>Utilizes EDP systems for financial records, reports and analyses;&nbsp;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;&nbsp;</li><li>Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;&nbsp;</li><li>In addition to supervising fiscal/administrative functions may supervise support services;&nbsp;</li><li>In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;&nbsp;</li><li>Performs related duties as required.</li></ul> OFFICE OF POLICY AND MANAGEMENT, OFFICE OF FINANCE: <ul><li>Formulates policies and procedures related to state agency procurement and programmatic and fiscal management of health and human services purchase of service contracts and personal service agreements;&nbsp;</li><li>Designs, develops and implements statewide standards, goals and objectives for contracting, rate setting, payment, accounting, budgeting, auditing and other fiscal and administrative procedures to assure fiscal accountability for contracting;&nbsp;</li><li>Provides direction, interpretation and guidance to state agency fiscal/administrative staff involved with contracting;&nbsp;</li><li>Reviews with state contracting agencies the budgetary impact of any privatization contract and need for any budget adjustments;&nbsp;</li><li>Works with state agency contracting staff to implement requirements of the State Contracting Standards Board;&nbsp;</li><li>Researches, interprets and administers pertinent laws and regulations;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;&nbsp;</li><li>Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability <ul><li>to understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>to prepare and analyze financial and statistical reports;&nbsp;</li></ul></li><li>Ability to <ul><li>analyze budgetary and related problems;&nbsp;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration,&nbsp;payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Governmental Accounting.</li><li>Experience with Core-CT financial modules.</li><li>Experience retrieving data from Core-CT utilizing EPM and STARS.</li><li>Experience facilitating process improvements and procedure documentation.</li><li>Experience with analyzing and manipulating data in Microsoft Excel.</li><li>Experience with managing accounts receivable and minimum collection procedures.</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

Fiscal/Administrative Manager 1

POSITION RANGE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; $96,500 - $135,100/annumENTRY SALARY:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Dependent on Qualifications&nbsp;The Town of Groton, Connecticut seeks an experienced, proactive, and responsive leader who will support the overall direction and management of the Public Works Department. This position will have oversight and responsibility for the Public Work’s Department, with a direct focus on the Water Pollution Control Division, as well as Stormwater Management. While these will be the primary assignments, the position may assist in other Public Works functions and may fill in for the Director in their absence.&nbsp;The position will further develop the expectations and culture of the department and is accountable for ensuring that equal opportunity, diversity, equity and inclusion are integrally tied to all actions and decisions in areas of responsibility. The Assistant Director of Public Works is a non-union, exempt, full-time position.Groton is located on the shoreline in southeastern Connecticut and is home to a diverse community that celebrates inclusivity. The Town is active in economic development and diversification, and is conveniently located midway between New York and Boston. Groton boasts diverse educational options, historic sites, attractions, and outdoor spaces, for a balanced quality of life.&nbsp;The Town of Groton is an Equal Opportunity Employer and&nbsp;values diversity at all levels; it is committed to creating an inclusive environment for all employees, and encourages all individuals to apply.The total rewards package for this position includes the following:<ul><li>Health and Dental Insurance</li><li>Employer HSA contribution</li><li>Traditional Pension, or 457 Defined Contribution, Retirement Plan</li><li>Optional Deferred Compensation plans (Roth IRA or 457(b))</li><li>Employer sponsored life insurance</li><li>Tuition reimbursement</li><li>Employee Assistance Program</li><li>Wellness activities and resources</li><li>Generous accrued leave time (Vacation and Sick)</li><li>13 Paid Holidays&nbsp;</li><li>Professional development opportunities</li><li>The Town is an eligible Public Service Loan Forgiveness employer</li></ul>POSITION OVERVIEWUnder the general direction of the Director of Public Works, this position is&nbsp;responsible for the overall administration and management of designated operational divisions within the Department of Public Works. Performs highly complex professional, technical and managerial work including operational and financial analysis. Specific responsibilities include long range planning, budget administration, personnel/labor relations and public relations. Has project management responsibilities within designated areas to include management information systems, capital improvement projects and regulatory compliance.&nbsp;The primary focus will be on the management of the Public Work’s Department - Water Pollution Control Division, ensuring safety, permit compliance, best practices, service deliverables, and team member development are priorities. There will also be direct responsibility for the leadership and guidance of the Town’s Stormwater management practices and developments, particularly as they relate to the CT DEEP MS4 permit requirements.&nbsp;Oversees the planning, scheduling and organization of work in designated divisions, including the establishment and successful deliverance of operational priorities. The Assistant Director may serve as a project manager for short and long-term projects. Oversees the development of preventive maintenance and replacement schedules for facilities and equipment including specifications for the purchase of new equipment. Conducts financial and technical analysis and long-range planning for operational and capital improvements in designated divisions. Will develop, analyze, and present a variety of reporting data, with the ability to suggest and implement changes as needed. Will respond to citizen and stakeholder concerns and may represent the department at community meetings, and other interlocal partnerships. The position will occasionally attend off-hours meetings, and may be responsible to present to elected bodies, boards, commissions, and other partners. &nbsp;REQUIRED QUALIFICATIONSThe required skills and knowledge would generally be acquired with a&nbsp;Master’s Degree with a minimum of eight (8) years’ experience related to the management of Public Works operations, including a minimum of four (4) years supervisory/administrative experience or a Bachelor’s Degree in Civil Engineering, with a minimum of ten (10) years’ experience related to the management of in Public Works operations, including four (4) years of supervisory/administrative experience. Experience managing in a union environment is preferred. A combination of education and experience that demonstrates the ability to perform the responsibilities of this position may be considered in lieu of stated education and experience requirements.This position requires excellent verbal, written, and interpersonal communication skills.&nbsp;Strong organizational, administrative, and coordination skills are essential. The ability to successfully effectively manage, lead,&nbsp;motivate staff, and to engender a team approach, while supporting development as well as accountability for assigned functions, is key. Ability to exercise mature judgment, make responsible decisions in accordance with established policies and procedures, and meet deadlines.&nbsp;The ability to manage multiple projects in a dynamic environment, coupled with personal flexibility and commitment to continuous improvement, is a necessity. This position requires the incumbent present a consistently positive and professional image and an enthusiasm for collaborative approaches to accomplishing goals.&nbsp;Must be proficient with administrative software and Microsoft Office. Must possess strong knowledge of the current operating procedures, principles, and trends of municipal Public Works and Public Administration, and knowledge of municipal, state and federal statutes, ordinances, regulations and codes related to Public Works.&nbsp;Criminal background, drug testing, and driving record checks required prior to employment.CERTIFICATIONS/LICENSES&nbsp;Motor Vehicle Operator’s License is required.&nbsp;&nbsp;Licensure as a CT Professional Engineer preferred. CT Wastewater licensing desirable.SELECTION PROCEDURE&nbsp;Review and screen of applications/resumes with best qualified candidates eligible for oral examination.APPLICATION PROCEDUREApplications are available at the Human Resources Office, Groton Town Hall, 45 Fort Hill Road, Groton, CT&nbsp; 06340 or at <a href="http://www.groton-ct.gov" target="_blank">www.groton-ct.gov</a> Applications must be returned to the Human Resources Office on or before October 10, 2024.Individuals with disabilities who will need reasonable accommodation to complete the selection process should inform the Human Resources Office as soon as possible. Documentation supporting the need for this accommodation may be required.

Town of Groton

Assistant Director of Public Works

POSTING NUMBER:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;N137-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Executive AssistantREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalLOCATION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolPRIMARY FUNCTION: Performs administrative and secretarial duties of a confidential and responsible nature requiring broad knowledge of internal and district wide systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Compose or transcribe from rough draft, correspondence, bulletins, memoranda and other material, using Microsoft Windows ‘97, Word, Excel, Outlook, PowerPoint and Internet Mail, as appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee maintenance of principal’s calendar of meetings and school events.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Arrange for substitute teacher coverage through automated call-in service.&nbsp;Monitor proper sign in procedures and assignment area.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Process payroll for staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the maintenance of all staff attendance cards and inputting of data into system on a weekly basis; process all Confidential Leave Forms; file records accordingly or delegates to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the monitoring of student attendance and input into system computer; maintain class size counts or delegate to staff member.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Monitor paraprofessional coverage in required classrooms; report findings to principal on a daily basis.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Oversee the development and/or maintenance of field trip logs; requests for approval, recording of activity, forwarding to appropriate departments.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones to provide information or take message for principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain fire drill log.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Develop and/or maintain a monthly log of suspensions; notifying parents accordingly.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Review e-mail on a daily basis; distribute messages to appropriate staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Distribute paychecks.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Supervise the office assistant(s) and secretary(ies); provide training when necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other secretarial and/or administrative duties as required by the principal.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer training as requested during work hours to update skills.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE: ·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficiency in the use of computer systems, i.e. Microsoft Word, Excel, Outlook, PowerPoint and Internet Mail or whatever is appropriate for the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of routine clerical/secretarial practices and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize work; make decisions in accordance with rules, regulations, and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with students, parents, staff, and other personnel.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to maintain a variety of clerical records in an organized and systematic form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy when dealing with the public.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to present a professional appearance of oneself and exhibit professional office decorum.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be willing to attend training to update job skills as necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must be punctual and have a good attendance record.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED equivalency with at least three years of responsible clerical experience, preferably in a school environment.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management to schedule an appointment.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (105-12) $44,431 - $59,601.&nbsp;Twelve-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Hartford Public Schools

Executive Assistant - M.D. Fox School - (N137-2425)

POSTING NUMBER:N136-2425POSTING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 4, 2024CLOSING DATE:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;September 17, 2024POSITION:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Office AssistantLOCATION(S):&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;M.D. Fox SchoolREPORTS TO:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;PrincipalPRIMARY FUNCTIONS:Perform clerical responsibilities of a confidential and responsible nature requiring knowledge of systems and procedures in a school environment.TYPICAL DUTIES AND RESPONSIBILITIES:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general receptionist duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform general bookkeeping duties.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer telephones and screen incoming calls.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Attend computer and job skills training as requested during work hours.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Photocopy/collate materials.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain attendance sheets.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Type correspondence, memos and other communications.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform other related clerical duties as assigned.SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of bookkeeping principles and practices where necessary.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient in the use of modern office procedures, practices and equipment, including Microsoft Windows’97, PowerPoint, Excel, Outlook or whatever is applicable to the specific school.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work and make decisions in accordance with rules, regulations and departmental policy and procedures.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to establish and maintain effective relationships with staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to exercise tact and courtesy in dealing with the public, students, and staff.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Knowledge of and ability to use Standard English grammar with correct spelling, punctuation and letter form.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to make basic arithmetical computations and speed and accuracy.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Must possess a high school diploma or GED supplemented by business courses.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work under stressful conditions and work within difficult time constraints.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to work effectively with diverse groups.·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Candidate must successfully complete testing requirements. Please contact the Office of Talent Management toschedule an appointment at 860-695-8735.CERTIFICATION REQUIREMENTS:Non-certified.SALARY AND TERMS OF EMPLOYMENT:Salary in accordance with Hartford Federation of School Secretaries, 2023-2024 Salary Grid (095-11), $37,896-$50,860. Eleven-month work year.UNION AFFILIATION:The Hartford Federation of School Secretaries (HFSS)APPLICATION PROCEDURE: &nbsp;To be considered, all internal and external applicants must fully complete a Hartford Public Schools’ online application, which can be accessed through our Applicant Tracking System, Nimble, at <a href="https://app.hirenimble.com/jobs/hartford" target="_blank">https://app.hirenimble.com/jobs/hartford</a>. Internal applicants should use a personal email address when applying. Please do not use your hartfordschools.org email. &nbsp;&nbsp;Candidates’ application and supporting documents will be reviewed.&nbsp;Candidates who advance through the initial review will be notified and placed in the pool for consideration by hiring managers.&nbsp;Candidates will be contacted directly by hiring managers for interviews.

Office Assistant - M.D. Fox School - (N136-2425)

<h4>Introduction</h4> The Boating Division has one seasonal Office Assistant positions available.&nbsp;Join a group of passionate full time and seasonal staff to promote clean and safe boating.&nbsp; Much of the work is office based but diverse in scope. You will answer questions on the phone and in-person about certification, boating laws, class schedules and data entry. The duty station will be the Department of Energy &amp; Environmental Protection- Marine Headquarters located at 333 Ferry Road, Old Lyme, CT. The start date is April 2024. Boating Office Assistants <ul><li>Needed April to September.</li><li>40 hours per week though work hours may vary daily but typically Monday through Friday with some evening and weekend work required.</li></ul> Responsibilities Include: <ul><li>Provides general office and operation support services. Performs a wide variety of basic clerical functions including but not limited to typing, word processing, filing, answering telephones, handling routine requests for information or program materials, assisting with mass mailings, preparing routine forms;</li><li>Receives and organizes weekly paperwork and reports from seasonal field staff;</li><li>Writes a weekly summary of issues from field reports;</li><li>Assists with Safe Boating class data entry;</li><li>Assists with public outreach events and other office related duties, as needed.</li></ul> <h4>Selection Plan</h4> 1. Complete a Master Application and directly apply to this recruitment. 2. Ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the State of Connecticut. 3. Regularly check your email for notifications (be sure to check your SPAM and/or Junk folders, as emails could end up there in error). 4. For questions about the position, please contact Gwendolynn Flynn, Environmental Analyst, 860-447-4339, <a href="mailto:Gwendolynn.Flynn@ct.gov" target="_blank">Gwendolynn.Flynn@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In the Department of Energy and Environmental Protection, as a limited duration employee, performs one or more of a variety of tasks and assigned duties of a seasonal nature. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> Ability to follow instructions. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Must be proficient with Microsoft Office programs and able to perform a variety of entry level clerical duties.&nbsp;</li><li>May be required to accompany boating staff to various training sessions to provide clerical assistance.&nbsp;</li><li>Candidate must have a valid driver’s license.&nbsp;</li><li>Knowledge of boating is a plus.&nbsp;&nbsp;</li><li>Must be able to periodically work weekends and holidays.</li></ul> <h4>SPECIAL REQUIREMENTS</h4> <ul><li>Incumbents in this class who are assigned as supervisors of small recreational units will perform emergency first aid as needed and will be required to obtain and retain a Basic First Aid Certificate.&nbsp;</li><li>Incumbents in this class may be required for certain positions to meet any of the following: <ul><li>Proof of possession of a valid Motor Vehicle Operator license.&nbsp;</li><li>Possession of a valid license to apply pesticides.&nbsp;</li><li>College training in a specific field.&nbsp;</li><li>Emergency Medical Technician (EMT) certification may be required by specific State facilities.&nbsp;</li></ul></li><li>Incumbents performing lifeguard services must have and retain an American Red Cross (ARC) Lifeguarding Certification (includes CPR for the Professional Rescuer and Basic First Aid). An EMT or MRT certification may be substituted for the CPR and First Aid requirements.</li></ul> <h4>PHYSICAL REQUIREMENTS</h4> 1. Incumbents in this class must possess and maintain adequate physical strength and stamina to perform the duties of the class. 2. Incumbents performing lifeguard services must be able to demonstrate American Red Cross (ARC) waterfront lifeguarding swimming skills. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

12 Administrative Jobs in Connecticut