field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

IREX Job Category: Communities &amp; Governance Practice Requisition Number: PROGR003008 July 22, 2024 Full-Time Headquarters | Washington, DC 20005, USA <h2>Job Details</h2><h3>Description</h3>Who We AreIREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.The Program Officer will provide strategic, technical, financial, operational, administrative, and compliance support for program implementation and partner grant management for the USAID program and other programming related to mitigating online threats to women’s public participation. This includes contributing to work planning, budgeting, reporting, meetings and events, and communications, and providing oversight and support activities and deliverables, both for the program and partners. The Program Officer will build effective collaboration and communications across team members and partners to accomplish these goals.We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.Are you the next member of our team?Your Background &amp; Skills<ul><li>Bachelor’s Degree in international development, international relations, or related field, master’s degree preferred. </li><li>3+ years of relevant experiences.</li><li>Experience supporting international development programs, preferably interest in the areas of anti- GBV, women empowerment and leadership, and mitigating digital/online harms or women’s empowerment.</li><li>Demonstrated activity management experience and experience managing multiple tasks at once.</li><li>Experience with financial management, especially for complex budgets. Grant support experience preferred, especially for local organizations.</li><li>Demonstrated research and writing experience in professional settings.</li><li>Excellent writing and editing skills. </li><li>Strong communications, presentation, and interpersonal skills. </li><li>Demonstrated cross-cultural sensitivity and commitment to inclusivity. </li><li>Ability to work in a team environment, including team members in multiple time zones. </li><li>Demonstrated organizational, time management, and work planning skills. </li><li>Detail-oriented with ability to multitask and prioritize. </li><li>Speaking, reading, and writing proficiency in English required. </li><li>Proficiency in using Microsoft office products, especially Excel.</li><li>Must demonstrate valid proof of unrestricted authorization to work in the United States.</li></ul>Your Daily Tasks<ul><li>Contribute to program and partner work planning, budgeting, and reporting to support the delivery of high quality and timely program deliverables. Provide day-to-day support for program and partner activities and deliverables.</li><li>Support financial management, including expenditure analysis, budget forecasting, and financial reporting.</li><li>Conduct desk research on topics relevant to the Transform program and other initiatives mitigating online threats to women’s public participation.</li><li>Draft knowledge products such as reports, articles, fact sheets, and other program deliverables.</li><li>Convene, prepare for, and facilitate internal and external meetings, workshops, trainings, and events.</li><li>Support program travel planning, events coordination, and partner/network management.</li><li>Ensure program compliance with IREX policies and procedures and USAID regulations. Manage efficient and compliant procurement processes for the program.</li><li>Support program start-up and close-out activities.</li><li>Coordinate program visibility efforts and public communications as appropriate, including design of the program webpage, one-pagers, knowledge products, and more.</li><li>Manage regular program updates to internal and external audiences. Draft internal and external communication materials including emails, memos, reports, presentations, meeting summaries, social media posts, and more.</li><li>Lead on program reporting to the donor.</li><li>Plan and execute internal and external activities and events.</li><li>Coordinate program visibility efforts and public communications as appropriate, including design of the program webpage, one-pagers, knowledge products, and more.</li><li>Manage regular program updates to internal and external audiences. Draft internal and external communication materials including emails, memos, reports, presentations, meeting summaries, social media posts, and more.</li><li>Lead on program reporting to the donor.</li><li>Plan and execute internal and external activities and events.</li><li>Manage subawards with international, regional, and local partners, including monitoring of deliverables and processing of subaward payments through IREX internal systems.</li><li>Provide business development support as needed.</li><li>Support the management of the program budget within IREX budgeting systems, including analyzing projections versus actuals, forecasting, and recasting, both for IREX and subgrantees.</li><li>Ensure that all fiscal and performance activities comply with IREX policies and procedures and funder regulations.</li><li>Oversee procurement needs including background checks, vendor set up, and contract/agreement management in IREX’s internal systems.</li><li>Oversee the solicitation of new vendors and the management of existing vendors by drafting consultancy postings and/or requests for proposals, drafting agreements, and managing contracts and agreements related to program work.</li><li>May guide, mentor, train or coach other staff, as needed.</li><li>Other duties as assigned.</li></ul>We conduct background checks on all successful candidates.This position is eligible for Remote Work. The eligible employee is a regular, full-time DC-based staff who works from a worksite outside the DC area on a more permanent or ongoing basis. This position is not eligible for Immigration Sponsorship.NO PHONE CALLS PLEASEEOE – Equal Opportunity EmployerWe are an Equal Opportunity Employer, including disability/vets. PI244112684

Program Officer, Communities and Governance Practice (NEW)

IREX Job Category: Communities &amp; Governance Practice Requisition Number: PROGR003007 July 22, 2024 Full-Time Remote US <h2>Job Details</h2><h3>Description</h3>Who We AreIREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.IREX seeks a Program Coordinator to provide programmatic, financial, and administrative support for IREX's programs in the Communities and Governance (C&amp;G) practice. C&amp;G projects advance equal access to rights and justice, expand inclusive avenues for civic participation, and promote accountable governance. The Program Associate will contribute to critical program administration functions including writing and editing reports, assisting with compliance and financial management tasks, and supporting subgrant and contract development and monitoring.&nbsp; We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.Are you the next member of our team?Your Background &amp; Skills<ul><li>Bachelor’s Degree</li><li>2+ years of relevant experience</li><li>Experience working with project partners, consultants, and/or beneficiaries is strongly preferred.</li><li>Knowledge of US Government requirements for grant-funded programs is strongly preferred.</li><li>Experience developing and/or delivering trainings is preferred.</li><li>Experience working on or interest in civil society, gender equality and social inclusion, human rights, advocacy, or other civic engagement topics.</li><li>Experience handling personal identifying information.</li><li>Knowledge of and experience with monitoring and evaluation and data collection preferred.</li><li>Study, work, or living experience abroad, preferably in the Middle East, East Asia or Near East.</li><li>Work experience may include internships or part-time job or combination of both. Skills may vary based on program, project, or practice needs.</li><li>Proficiency in Dari, Persian (Farsi), or Tajik required. Speaking, reading, and writing proficiency in English required. </li><li>Proven administrative and organizational skills and ability to manage multiple tasks with a high degree of accuracy and meticulous attention to detail.</li><li>Clear, succinct, and compelling communication skills, including exceptional writing and editing skills.</li><li>Ability to work independently and as a team member with the consistent ability to take initiative, meet deadlines, and be flexible.</li><li>Excellent interpersonal and cross-cultural communications skills.</li><li>You must have unrestricted authorization to work in the United States.</li></ul>Your Daily Tasks<ul><li>Assisting staff with all aspects of subgrant and contractual management, including reviewing grantee due diligence and risk assessment, drafting subawards and monitoring plans, internal review process, tracking and overall monitoring of subgrant activities and progress made towards project objectives.</li><li>With guidance, monitoring programmatic and financial progress of subawardees, and ensuring compliance with donor and IREX requirements.</li><li>Assisting the management of a subset of subgrantees including review of subgrantee budgets, deliverables, narrative reports, and M&amp;E plans.</li><li>With guidance, managing consultant agreements, logistics, and payments.</li><li>Supporting program M&amp;E, including data collection and reporting.</li><li>Supporting travel, event, and meeting logistics, as needed.</li><li>Creating and/or managing project files and storage within internal file-sharing system (i.e., SharePoint). </li><li>Compiling and tracking a wide range of participant information and program data, maintaining accuracy and completeness. </li><li>Communicating directly with subgrantees, consultants, vendors, and local partners.</li><li>Serving as the point of contact for a subset of subgrants for assigned programs, including maintaining effective relationships with subgrantees, answering subgrantee questions and requests, and scheduling meetings with subgrantees.</li><li>Contributing to writing external and internal quarterly and final reports for assigned programs.</li><li>Preparing program presentation materials to present to external and internal stakeholders.</li><li>Contributing to new business development efforts including supporting the development of proposal attachments such as risk and mitigation plans, proposed timelines, budget narratives, and monitoring and evaluation plans.</li><li>Supporting senior staff and development officers in researching and developing proposals and other tasks as deemed necessary for new business development.</li><li>Processing consultant, contractor, and/or subgrantee financial reports and payment requests, in accordance with IREX procedures.</li><li>Assisting in ensuring all fiscal management and performance activities comply with IREX and funder policies and regulations, such as reviewing financial reports.</li><li>Drafting subaward and contract approvals, SAFs, consulting agreements, and purchase orders.</li><li>Collaborating with team members to accomplish relevant tasks.</li><li>Supporting staff recruitment, through tasks such as panel interviews, as assigned.</li><li>Attending relevant staff trainings and workshops to learn more about IREX and USG policies and procedures.</li><li>Other support duties as needed.</li></ul>IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.We conduct background checks on all successful candidates.This position is eligible for Remote work. The eligible employee is a regular, full-time staff who works from a worksite outside the DC metro area on a more permanent or ongoing basis. This position is not eligible for Immigration Sponsorship.NO PHONE CALLS PLEASEEOE – Equal Opportunity EmployerWe are an Equal Opportunity Employer, including disability/vets. PI244112705

Program Coordinator, Communities & Governance Practice (NEW)

IREX Job Category: Information &amp; Media Practice Requisition Number: PROGR003005 July 15, 2024 Full-Time Antiguo Cuscatlan, 00000, SLV <h2>Job Details</h2><h3>Description</h3>Who We AreIREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.The Program Coordinator will assist with the administration and coordination of project partner activities and reports, organizing and arranging meeting logistics and agreements, coordinating with project partners and maintaining a database of partner deliverables.We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.Are you the next member of our team?Your Background &amp; Skills<ul><li>Bachelor's degree in administration, accounting, finance, or related field.</li><li>Minimum of two (2) years of relevant work experience supporting program implementation, preferably working with journalists or media organizations, civil society and/or government stakeholders in LAC.</li><li>Experience working on USAID-funded projects required.</li><li>Proficiency in Microsoft Office and SharePoint.</li><li>Demonstrated proficiency with Microsoft Office (Outlook, Word, PowerPoint, and Excel)</li><li>Excellent attention to detail and strong organizational skills including time management.</li><li>Ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines.</li><li>Excellent interpersonal, customer service, and communications skills, both oral and written required.</li><li>Ability to follow oral and written instructions.</li><li>Ability to work independently and collaboratively.</li><li>Very good command of English Language is required.</li><li>Good writing skills in both English and Spanish Language</li><li>Positive attitude and willingness to support and assist colleagues.</li><li>Project management and planning experience preferred.</li><li>Must demonstrate valid proof of unrestricted work authorization in El Salvador.</li></ul>Your Daily Tasks<ul><li>Review documents such as contracts, fund requests, travel expenses and per diems, to participate in expense reconciliation processes and other activities or processes related to active grants.</li><li>Contribute to the review of program documents and deliverables (contracts, project proposals, project deliverables, etc.).</li><li>Logistical support for internal activities of the project office and programmatic activities, if required.</li><li>Contribute to internal program updates and reporting.</li><li>Support the review and formatting of complex documents, including training materials, periodic program reports and evaluations.</li><li>Support in drafting quarterly narrative reports on project activities, including following-up with relevant staffers to address reporting/information gaps.</li><li>Review and format program documents (training materials, reports, etc.).</li><li>Maintain program activity records and reports.</li><li>Support administrative and logistical tasks, include office management, coordinating staff and beneficiary travel, facilitating outreach and engagement with local stakeholders, drafting, overseeing and ensuring payments on service contracts and credit card reconciliations, and other stakeholder outreach and follow up as necessary.</li><li>Draft and oversee vendor, subgrantee and service contracts, assist with credit card reconciliations, and other payment processing duties as assigned.</li><li>Perform other program and administrative tasks as assigned.</li></ul>We conduct background checks on all successful candidates.This position is not eligible for Immigration Sponsorship.NO PHONE CALLS PLEASE EOE – Equal Opportunity EmployerWe are an Equal Opportunity Employer, including disability/vets. PI243729770

Program Coordinator, Information & Media Practice

National Kidney Foundation 
 
 

 
 WHO WE AREFueled by passion and urgency, the National Kidney Foundation is a lifeline for all people affected by kidney disease. As pioneers of scientific research and innovation, NKF focuses on the whole patient through the lens of kidney health. Relentless in our work, we enhance lives through action, education, and accelerating change.WHAT WE BELIEVE INNKF’s Mission is what we do, our Values are how we do it.· Accountability- Earn and Keep Trust· Collaboration-Work as a team· Communication- Empower with information· Community-Build stronger community· Compassion- Lead with care and respect· Impact-Focus on the missionYour Voice Matters: <a href="https://www.kidney.org/about/diversity-equity-inclusion" target="_blank">https://www.kidney.org/about/diversity-equity-inclusion</a>WHAT YOU’LL DOThe Director of Grassroots Advocacy provides strategic direction and implementation for all NKF grassroots advocacy activities, grassroots development and mobilization, advocacy communications (including monthly newsletter) and social media, and other activities that support policy and legislation that advances the foundation’s mission.<ul><li>Conceive and execute a strategic vision that maximizes the number of grassroots advocates who act on state and federal issues via email, social media, meetings and telephone calls to policymakers</li><li>Build and maintain a “culture of advocacy” that ensures that advocacy activities are coordinated and integrated through cross-functional collaboration across the organization </li><li>Oversee the management, growth and engagement of the Kidney Advocacy Committee, Kidney Outreach Team, Volunteer Portal, and other grasstops resources<a href="#_msocom_1">[LV1]</a> </li><li>Coordinate with Patient Engagement and Meetings and Events staff members to plan and organize annual Kidney Patient Summit in Washington, D.C.</li><li>Expand, maintain and increase utilization of a library of multi-media grassroots tools (including policy briefs, blogs, social media resources, video content, etc.) that educate advocates about key policy and advocacy initiatives</li><li>Monitor state policy issues, participate in state policy coalitions, develop state-policy related toolkits and provide support to NKF Field Offices and NKF patient advocates in their efforts to advance state kidney policy initiatives</li><li>Develop and execute a cross-functional strategy to enhance member and public understanding of NKF’s advocacy activities, with strong emphasis on digital strategies</li><li>Work closely with the Marketing &amp; Communications department to ensure alignment on all internal and external communications strategies across all platforms </li><li>Perform additional duties as required</li></ul>WHAT YOU’LL POSSESS<ul><li>Bachelor’s degree from an accredited college or university</li><li>Strong interest in health issues and public policy</li><li>5-7 years of progressively responsible experience in grassroots advocacy, communications, community organizing or campaigning</li><li>Excellent oral and written communication skills </li><li>Detail oriented, highly organized, with ability to work independently with minimal supervision and as a team member </li><li>Familiarity with relevant grassroots organizing tools, including constituent management software, social media platforms, as well as MS Office, Excel, PowerPoint, and social media </li></ul>WHAT WE OFFER<ul><li>Work/life Integration: Enjoy plenty of vacation time, sick leave, and holidays so you can recharge, regroup or reflect—and come back ready to tackle anything.</li><li>Support for Your Health: We've got your back with top-notch medical, dental, and vision insurance plans for you and your loved ones.</li><li>Peace of Mind: Rest easy knowing you're covered with life insurance and a 403(b) plan with matching company contributions to secure your future.</li><li>Creative savings: Take advantage of flexible spending accounts to save on eligible healthcare and dependent care expenses.</li><li>Easy Commuting: Reduce your stress with our commuter benefits program for transit and parking expenses.</li><li>Support When You Need It: Access confidential counseling, support services, and resources through our Employee Assistance Program.</li><li>A Chance to Spread the Word: Share the love and earn rewards by referring awesome folks to join our team.</li><li>A Big Tent: We're all about creating a diverse and inclusive workplace where everyone feels valued, respected, and heard.</li><li>Mission-Fueled Culture: Join a team that's passionate about making a difference and guided by values like integrity, compassion, and innovation.</li></ul>EQUAL EMPLOYMENT OPPORTUNITYAt the National Kidney Foundation, diversity, inclusion, and equal opportunity apply to both our workforce and the communities we serve as they relate to kidney health and kidney disease prevention. It is the policy of NKF to provide equality of employment opportunity regardless of race, creed, color, qualified handicap or disability, national origin, religion, marital status, sexual orientation, age, gender, political affiliation or veteran status, or any other factor or reason prohibited by relevant local, state, and federal fair employment laws.The Equal Employment Opportunity policy will apply to all employment practices of NKF, including, but not limited to, recruitment, hiring, promotion, training, compensation, benefits, layoffs, transfers, and discipline. Implementation of the Equal Employment Opportunity policy is the shared responsibility of the management of NKF.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The National Kidney Foundation does not accept resumes from third-party recruitment/search firms. Please do not forward resumes to NKF employees, company locations, or email addresses. NKF is not responsible for any fees related to resumes not solicited by NKF Recruiting. 
 
 PI244010761

Grassroots Advocacy Director

Meridian International Description:Title: Associate, IVLPEmployment Status: NON-EXEMPTSalary: $21.71/hourSupervisor Title: Multiple RolesDate Revised: July 2024 Summary of Position:The Program Associate (PA) works as part of a two-person team implementing the Department of State's (DoS) International Visitor Leadership Program (IVLP). Under the supervision of a Program Officer, Senior Program Officer or Vice President, the PA is responsible for all of the administrative and logistical arrangements for the IVLP participants, including disbursing and accounting for U.S. Government funds, completing travel arrangements, and preparing program documents. This position is located in Washington D.C. and Meridian requires MD, DC, or VA residence for all employees. The position may work partially remotely until further notice. Position Responsibilities:<ul><li>Uses database to prepare visitors' biographic information.</li><li>Prepares welcome materials, including sightseeing information.</li><li>Manages, disburses, tracks and reconciles authorized funds such as per diem, cultural allowance, ground transportation, and travel advances.</li><li>Arranges and troubleshoots program logistics, including domestic flights, accommodations, ground transportation, cultural events, and group enhancements while staying within budget limits.</li><li>Coordinates and communicates with assigned interpreters and liaisons about project details and briefs visitors on IVLP provisions, including funding, health insurance, and travel arrangements.</li><li>Develops comprehensive budgets of projected expenses in consultation with PO for proposal submission to DoS.</li><li>Uses database to prepare program booklets and supporting documents; arranges to have program documents translated, if necessary.</li><li>Distributes biographic information and program booklets according to established timetables.</li><li>Promptly pays bills, reconciles monthly Visa credit card statements, and processes travel expense reimbursements.</li><li>Completes final accounting of total project expenditures for DoS and Meridian Finance Office according to established timetables.</li><li>Maintains key documents in a permanent file, which is prepared for digital or off-site storage.</li><li>Communicates and regularly up-dates DoS officers and coordinators about administrative issues.</li><li>During virtual programs, creates and updates Digital Program Book and serves as technical coordinator for online meetings. </li><li>Responsible for completing all organizational administrative responsibilities in a timely manner and meeting all organizational administrative deadlines</li><li>Other duties as assigned</li></ul>Employer's StatementMeridian is committed to empowering global leaders and amplifying voices of a wide variety of backgrounds to create pathways for greater understanding, shared value and respect for all cultures as connecting people has been our foundation for over 60 years. If you share our values and enthusiasm to promote non-partisan collaboration to address global challenges and opportunities, you can find a home at Meridian. As an equal opportunity employer, Meridian promotes equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, personal appearance, pregnancy, childbirth or related medical condition, family responsibilities, marital, veteran or military status, national origin, age, disability, genetic information, matriculation, political affiliation, or any other classification protected by federal, state, or local law. Equal employment opportunity will be offered and maintained to all persons at every stage and condition of employment, including recruiting, hiring, training, upgrading, promotion, transfer, discipline, layoff, recall, and termination. How to Apply Qualified candidates should apply <a href="https://recruiting.paylocity.com/recruiting/jobs/All/b6272a0b-2088-45ba-a793-cf584e4d1de6/Meridian-International-Center" target="_blank">here</a>. Only candidates being considered for this position will be contacted. NO PHONE CALLS in reference to this position will be accepted.Requirements: Education/Experience<ul><li>Undergraduate degree</li><li>0-2 years of related experience</li><li>Or any equivalent combination of training, education, and experience that demonstrates the ability to perform the essential functions of the position</li></ul>Knowledge, Skills, Abilities:<ul><li>Effective oral and written communication skills.</li><li>Familiarity with Washington, DC and the United States.</li><li>Ability to work effectively and accurately under pressure.</li><li>Mature judgment and the ability to set priorities.</li><li>Excellent attention to detail.</li><li>Superior organizational skills.</li><li>Ability to carry out responsibilities independently while functioning as part of a team.</li><li>Strong inter-cultural communication skills; maturity, cultural sensitivity, and tact suitable for working with individuals from around the world</li></ul>Technical Requirements:<ul><li>Proficiency in Microsoft Office, including Word, Excel and PowerPoint, Outlook and Teams is necessary for this role</li><li>Experience with Canva, Zoom and Salesforce is helpful</li></ul> PI243977671

Associate, IVLP

MELE Associates, Inc Job Category: Client Program Opportunities Requisition Number: ADMIN001921 Full-Time Washington, DC 20585, USA Job Details Description <h2>Job Details</h2><h3>Description</h3>POSITION SUMMARY MELE Associates, Inc. is seeking to add an Administrative Support Specialist to our national security and intelligence team, supporting a key customer within the Department of Energy (DOE). The Administrative Support Specialist will support the DOE’s Office of the Associate Under (AU) Secretary for Environment, Health, Safety, and Security (EHSS) and will be responsible for a multitude of administrative related duties such as managing correspondences, filing, updating spreadsheets and documents, scheduling and calendar software, and more. This position is full-time and available immediately to the successful candidate. ESSENTIAL FUNCTIONS The Administrative Support Specialist supporting this position will provide clerical and administrative assistance in support of the day-to-day operations at DOE, such as handling and ensuring proper destruction of sensitive information, collaborating with DOE field personnel, travel arrangements, and other various office duties. Essential duties may include:<ul><li>Handle classified and sensitive documents, including marking, destruction, and reproduction.</li><li>Manage inter- and intra-office incoming and outgoing correspondence, as well as filing and record management.</li><li>Document creation and editing, scheduling and calendar software, graphics, spreadsheets, record management and electronic mail.</li><li>Typing support re: correspondence and/or reports, document distribution, filing, travel arrangements, and other general office duties.</li><li>Ensure mail received by the Office of Departmental Personnel Security Administrative Staff requiring action by its staff is forwarded to the appropriate Federal Security Specialist or Director of AU-53.</li><li>Provide assistance in receiving, examining, sending and distributing mail and materials to and from DOE Operations Offices including AR Action Correspondence and Defense Counterintelligence and Security Agency (DCSA) reports of investigation.</li><li>Provide technical support, including analysis of cross-cutting issues and rapidly responding to issues and questions raised by senior DOE management, Congress, or other stakeholders.</li><li>Develop and utilize computer models and other analyzing tools to perform quantitative and trending analysis of findings and results that involve work areas of multiple AU offices.</li><li>Develop new methods, tools, and techniques for mission support activities and appraisals that apply to work areas of multiple AU offices.</li><li>Provide technical, administrative, and publication support, including editing and printing for cross-cutting reviews and reports.</li><li>Offer program support and technical expertise to conduct information management activities, including performance needs analyses.</li><li>Perform analysis and support activities for program initiatives such as analysis of training needs, training support (including support for training academies and international training), specialized training, and independent review of policies and guidance.</li><li>Supply specialized expertise and support in information management, analysis, and strategic planning.</li><li>Provide All other duties as assigned.</li></ul>MINIMUM REQUIREMENTS<ul><li>High School Diploma, GED, or equivalent.</li><li>Must possess an active DOE Q clearance.</li><li>Minimum of five (5) years of experience in performing and expediting administrative, document creation and editing, and report production support type tasks in a multi-person organization with an emphasis on responsiveness, timeliness, and accuracy.</li><li>Demonstrated interpersonal communications skills, have experience in managing inter- and intra-office incoming and outgoing correspondence, and have experience in filing and record management.</li><li>Experience with state-of-the-art software in a Local Area Network (LAN) environment, including document creation and editing, scheduling and calendar software.</li></ul>DESIRED KNOWLEDGE, SKILLS AND ABILITIES<ul><li>Associate degree or higher from an accredited University or college.</li><li>Seven to ten (7-10) years of experience in administrative or clerical functions, preferably within the DOE.</li></ul>LOCATION:<ul><li>This is a full-time onsite position in Washington, DC 20585, USA</li><li>Telework options are available with a requirement to be in the office at least three days a week, based on the level of in-person meetings and office needs.</li></ul>SALARY:<ul><li>Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.</li></ul>Benefits MELE Offers Our Team<ul><li>Employer-paid employee Medical, Dental and Vision Care</li><li>Low-Cost Family Health Care offered.</li><li>11 Paid Federal Holidays</li><li>Paid time off (PTO)</li><li>401(k) with Employer Match</li></ul>About MELE Associates, Inc.With over 275 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran-owned (VOSB), minority-owned small business that has been empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the National Nuclear Security Administration, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE’s services include national security and intelligence, law enforcement and emergency management training, technical, analytical and program management support, facility management and engineering, chemical, biological, radiological, and nuclear (CBRNE) defense and security, and IT/cybersecurity.MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.<h2>Qualifications</h2><h3>Skills</h3><h5></h5> <h3>Behaviors</h3>:<h3>Motivations</h3>:<h3>Education</h3><h3>Experience</h3><h3>Licenses &amp; Certifications</h3>Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c) Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities PI243910940

Administrative Support Specialist II

The Brookings Institution Equal-Opportunity Employer: It is Brookings policy to provide equal employment opportunity for all of its employees and applicants without regard to their actual or perceived race, color, religion, sex, age, disability, national origin, ancestry, sexual orientation, marital status, personal appearance, citizenship status, family responsibilities, gender identity or expression, genetic information, matriculation, political affiliation, veteran status, or any other prohibited basis of discrimination as required by law. Assistant to the Vice President, Brookings Metro (Job ID: 2024-3492) US-DC-Washington Job ID: 2024-3492 Type: Regular, Full-Time # of Openings: 1 Category: Administrative 1. Resident Employee (Hybrid) Overview Join one of the most influential, most quoted and most trusted think tanks! The Brookings Institution is a nonprofit public policy organization based in Washington, DC. Our mission is to conduct in-depth research that leads to new ideas for solving problems facing society at the local, national and global level. We bring together leading experts in government and academia from all over the world, rooted in open-minded inquiry and representing diverse points of view, who provide the highest quality research, policy recommendations, and analysis. Research topics cover a full range of public policy issues in economics, foreign policy, development, governance and metropolitan policy. With fair and transparent business practices, clear communication, mutual respect, and a collaborative atmosphere that offers both professional and personal development opportunities, Brookings offers an inclusive and welcoming workplace that values the efforts of all contributors. The Brookings Metro program delivers research and solutions to help metropolitan leaders build an advanced economy that works for all. To learn more, please visit brookings.edu/metro. Follow us on Twitter at twitter.com/brookingsmetro.Position Location: This position is hybrid. Hybrid positions combine regular in-person presence at our Washington, DC, office with the option of at least two days of remote work each week. Responsibilities Ready to contribute to Brookings success? The Assistant to the Vice President proactively manages scheduling and meeting preparation for the Vice President of Brookings Metro (Metro) on all internal and external scheduling, activities, travel, commitments, and deadlines. The Assistant to the Vice President works efficiently with internal and external stakeholders to schedule and arrange meeting logistics and develop background and briefing materials. They will also provide project coordination and administrative support to the program, as directed by the Assistant Managing Director.Scheduling, Travel, and Administrative Support (50%)<ul><li>Serves as central point of contact for internal and external requests to the VP’s office, answering questions in a timely way, following up when further information is needed or requested, making scheduling recommendations, and ensuring proactive support of the VP and their priorities. </li><li>Schedules and coordinates internal and off-site meetings as requested by the VP, including recurring staff meetings and other periodic events. </li><li>Evaluates and discusses requests for meetings and engagement with the VP and ensures their calendar is always up to date. </li><li>Ensures that the VP is informed and prepared for all meetings and events, including timing and location, participants, talking points, and briefing materials as necessary. </li><li>Works with communications, development, and other teams to schedule media interviews, funder stewardship, speaking engagements, and other special events. </li><li>Arranges travel and prepares itineraries; processes reimbursements; verifies procurement card charges; collects and organizes logistical and briefing materials for meetings and travel. </li><li>As requested, manages email and phone calls on behalf of the VP, greets and receives visitors and staff, and serves as liaison for the VP’s office to Metro and other parts of Brookings. </li><li>Fosters key peer-level relationships across Brookings and with external key audiences. </li><li>Maintains key address, contact, distribution lists, and activity tracking in Outlook and the Salesforce database system, for those most relevant to the VP’s work. </li><li>Works with Metro Operations staff to ensure that the VP’s information technology (IT) needs are met on a consistent basis. </li><li>Attends meetings to take notes or minutes, as requested. </li><li>Handles and coordinates confidential information with complete discretion. </li></ul>Program/Project Support (50%)<ul><li>Serves as the system administrator for Metro’s CRM platform (Salesforce), providing guidance and training to Metro staff and serving as liaison to Salesforce and any related consultants. </li><li>Supports the execution of special projects for Metro’s senior leadership team, under the direction of the VP and Assistant Managing Director, by overseeing the flow of information, commitments, and tasks resulting from the team’s weekly meetings. </li><li>Provides additional support across the program on an as-needed basis, including serving as back-up for other administrative staff. </li><li>Proactively tracks status of VP’s priorities and projects, and provides project management support as requested. </li><li>Supports the coordination of Metro’s Brown Bag series. </li><li>Drafts correspondences, composes memos, mailings, and cover sheets as required. </li><li>Assists with Staff Engagement to foster an environment of belonging among all Metro Staff. Supports staff engagement activities including logistics and arranging catering for programs, events, and meetings as needed. </li><li>Assists in managing conference room calendars and keep conference rooms and other Metro public areas neat and organized. </li><li>Designs and creates visual assets for use in presentations, including graphs, tables, and maps using Microsoft Excel and PowerPoint, Adobe Photoshop and/or Illustrator. </li><li>Other duties, as assigned. </li></ul> Qualifications Ready to make an impact? In this role, you will support Brookings values of collegiality, respect, inclusion, diversity and community, and bring the following qualifications: Education/Experience RequirementsBachelor’s degree preferred, or equivalent combination of education and experience. Minimum three years’ experience providing scheduling and special assistance. A successful candidate will have professional experience that demonstrates strong organizational skills, an ability to perform and prioritize multiple tasks seamlessly, and with exceptional attention to detail. Work experience as an executive assistant in a fast-paced public or nonprofit sector office (e.g., government, non-profit, or policy/political organizations) strongly preferred. Must be authorized to work for any employer in the U.S.Knowledge/Skill RequirementsDemonstrated experience using Microsoft Office (MS) Suite, including deep expertise with Outlook, Teams, SharePoint, OneNote, Excel and PowerPoint. Capacity to learn other types of software programs (including CRM/Salesforce) required; previous CRM experience preferred. Ability to manage multiple tasks, set priorities, and adjust to shifting priorities. Excellent professional writing skills and meticulous attention to detail are required. Mature judgment, discretion, poise, and ability to interact with high profile individuals and their designees with confidence are required. Ability to function both autonomously and in close collaboration with others, take initiative, and handle sensitive and confidential information with discretion required. Additional Information What can we offer you? Brookings provides a generous benefit package that is comprehensive and includes both traditional benefits and unique offerings. Our comprehensive benefits package includes medical, dental, and vision benefits, generous time off, and workplace flexibility. For more information, please visit <a href="https://www.brookings.edu/careers/benefits/" target="_blank">Brookings Benefits</a>. Brookings requires that all applicants submit a cover letter and resume. Please attach your cover letter and resume as one document when you apply.Please note: if you have applied to more than one Brookings job opening you should add a position-specific cover letter as a separate attachment. Successful completion of a background investigation is required for employment at Brookings. Brookings welcomes and celebrates diversity in all its forms. We welcome applications that reflect a variety of backgrounds based on ideology, race, ethnicity, religion, gender, sexual orientation, gender identity or expression, disability, veteran status, first generation college goers, and other factors protected by law. Brookings is proud to be an equal-opportunity employer that is committed to promoting a diverse and inclusive workplace. PI243909736

Assistant to the Vice President, Brookings Metro (Job ID: 2024-3492)

HunaTek is seeking a senior-level administrative professional to provide support to the Department of State, located in Washington, DC.

 

This position provides a wide variety of essential administrative and managerial support and must work with minimal direction and deal directly and effectively with senior officials of the Department. He/She must be discreet in handling sensitive material, maintaining proper records and disposing of them as required. Manages and organizes office operations and procedures, such as word processing, bookkeeping, preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other clerical services. Coordinates activities of various clerical departments or workers within department. Evaluates office production, updates procedures, or devises new forms to improve efficiency of workflow. Establishes uniform correspondence procedures and style practices. Formulates procedures for systematic retention, protection, retrieval, transfer, and disposal of records. The contractor must maintain professionalism and exhibit excellent customer service to internal as well as external customers.

 

 

Essential Job Functions:

<ul>
	<li>Serve as the assistant office information manager by arranging and scheduling meetings or appointments, organizing and preserving paper and computer files, managing special projects, handling travel arrangements, performing research, and distributing information through the use of telephones, mail, and e-mail.</li>
	<li>Maintain and coordinate the senior management's calendars and office schedules, including special events and travel</li>
	<li>Monitors clerical, administrative and secretarial responsibilities and tasks among office staff</li>
	<li>Allocation of resources to enable task performance</li>
	<li>Work with Executive Support to enhance all areas of office support</li>
	<li>Must be able to represent the front office with tact and diplomacy while making sure that requirements are met.</li>
	<li>Be prepared to disseminate information, coordinating mailings, proofreading documents, etc.</li>
	<li>Coordinating agendas, trip books and other critical correspondence</li>
	<li>Receiving and handling information for distribution to staff</li>
	<li>Coordinate office staff activities to ensure maximum efficiency</li>
	<li>Organize orientation and training of new staff members</li>
	<li>Coach office staff on admin procedures</li>
	<li>Design and implement filing systems</li>
	<li>Establish and monitor procedures for record keeping</li>
	<li>Ensure security and confidentiality of data</li>
	<li>Design and implement office policies and procedures</li>
	<li>Ensure office policies and procedures are being adhered to</li>
	<li>Analyze and monitor internal processes</li>
	<li>Monitor and maintain office supplies inventory</li>
	<li>Review and approve office supply acquisitions</li>
	<li>Maintain a safe and secure working environment</li>
	<li>Handle internal office inquiries</li>
</ul>

<ul>
	<li>Manage internal staff relations</li>
</ul>

<ul>
	<li>Assist in Swearing-In Ceremony of new Ambassador's</li>
	<li>Security TATEL: Main timekeeper </li>
	<li>Escort duties for non-cleared visitors, workers</li>
	<li>Collect and distribute mail from assigned in office mail boxes</li>
	<li>Maintain all office equipment</li>
	<li>Order supplies and maintain supply room</li>
	<li>Submit work orders for maintenance, computer and custodial issues</li>
	<li>Maintain a conference room calendar</li>
</ul>

Skills and Qualifications Required: 

<ul>
	<li>US Citizenship</li>
	<li>Proficient in Microsoft Office Suite</li>
	<li>Possess strong multi-tasking and organizational skills</li>
	<li>Strong interpersonal and customer service skills</li>
	<li>Demonstrated written and oral communications skills</li>
	<li>Ability to handle complexity and highly detailed responsibilities</li>
	<li>Experience and ability to work and interact with others and provide excellent customer service </li>
	<li>Ability to prioritize work and make decisions </li>
	<li>Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times</li>
	<li>Skill in attention to detail, ability to anticipate needs, and excellence in customer service inall interactions. Ability to exhibit a professional demeanor and presence in all instances, and ability to multitask in high energy, high stress, fast paced environments.</li>
	<li>Ability to initiate the planning and design of difficult and complex events independently and efficiently.</li>
	<li>Ability to anticipate and adapt procedures to meet emergency and quickly changing situations.</li>
	<li>Associates in Office Administration or similar degree</li>
	<li>Seven years Office Management experience</li>
	<li>Secret clearance with the ability to obtain and maintain a Top Secret clearance</li>
</ul>

 

About Us:

At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.

Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together.

 

Our Benefits:

 

We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:

<ul>
	<li>Comprehensive medical, dental and vision</li>
	<li>Long-term and short-term disability insurance and term life insurance</li>
	<li>401(K) with safe harbor contribution</li>
	<li>Paid time off and 11 paid holidays</li>
	<li>Tuition and career development assistance</li>
	<li>A selection of voluntary benefits</li>
</ul>

 

ADA: HunaTek will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

 

EEO/AA: HunaTek does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, sexual orientation, gender identity, veteran status, height, weight, or marital status in employment or the provision of services and is an equal access/equal opportunity/affirmative action employer. 

 

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. 

 PI243480333

Office Manager III

American Academy of Family Physicians We are an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color or any other protected class. Minorities are encouraged to apply. EEO Employer / Vets / Disabled. DC Full time 25-24 <h2>Thank you for your interest in careers at AAFP!</h2>The American Academy of Family Physicians and its chapters proudly represent more than 130,000 family physician, resident, and medical student members. Family physicians play a critical role in improving the health of patients, families, and communities across the United States. The AAFP is committed to helping family physicians improve the health of Americans by advancing the specialty of family medicine, saving members time, and maximizing the value of membership. Our focus every day is to help family physicians spend more time doing what they do best: providing quality and cost-effective patient care. The AAFP delivers value to its members through each of its strategic priorities.<h2>Summary</h2>Hours: Monday-Friday (hybrid) Location: Washington, DC Travel: Possible 5 days annually<h2>Job Description</h2>The Regulatory Specialist will assist the Senior Manager of Federal Policy and Regulatory Affairs with analyzing federal health policy, tracking federal regulations that affect family medicine, and conduct research and produce written deliverables to support external advocacy activities and internal AAFP governance needs. Other duties as assigned.The position will report to the Senior Manager, Federal Policy and Regulatory Affairs.REQUIREMENTS:Bachelor’s degree in an academic field directly related and essential to the job or thorough equivalent work experience plus a minimum of two years related work experience. Experience analyzing and tracking federal regulations with an interest in health care policy, or health care policy experience with an interest in federal government. Must possess a solid understanding of federal legislative and regulatory process. In addition, the ability to accomplish multiple priorities, and excellent analytic and writing skills are necessary.#LI-HybridCompensation Salary Range$64,737.00 - $101,151.00At the AAFP we are committed to diversity and creating an inclusive environment for all employees.We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status.EEO Employer/Vets/DisabledFor the Hearing Impaired our TTY number is: (913) 906-6333We thank all respondents for their interest in AAFP.Interested in this position? Apply on-line and create a personal candidate account!Current Employees of AAFP - Please use the internal careers portal to apply for positions. PI243412803

Regulatory Specialist

IREX Job Category: Education Practice Requisition Number: INSER003002 July 8, 2024 Full-Time Jordan, 0000, JOR <h2>Job Details</h2><h3>Description</h3>Who We AreIREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $150 million and more than 750 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.The In-Service Program Officer will coordinate in-service activities and execute general administrative duties necessary for effective implementation of in-service activities to include, but not limited to, coordination with MoE and stakeholders, meeting logistics, execute research and writing assignments, and writing meeting minutes, besides contributing to technical production of materials and frameworks.We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.Are you the next member of our team?Your Background &amp; Skills<ul><li>Bachelor's degree in education or any related field.</li><li>Minimum of 3+ years of relevant experience.</li><li>Very good command of English Language is required.</li><li>Possess good knowledge with Microsoft Office (Outlook, Word, PowerPoint, and Excel).</li><li>Excellent attention to detail and strong organizational skills including time management, ability to prioritize multiple tasks in a fast-paced working environment, and ability to remain flexible while adhering to strict deadlines</li><li>Excellent coordination skills and reporting skills.</li><li>Excellent interpersonal, customer service, and communications skills, both oral and written required</li><li>Ability to follow oral and written instructions</li><li>Good writing skills in both English and -Arabic Languages.</li><li>Positive attitude and willingness to support and assist colleagues.</li><li>Must demonstrate valid proof of unrestricted work authorization in Jordan.</li></ul>Your Daily<ul><li>Assist the Senior In-Service Quality Improvement Manager and the In-Service team in implementing interventions outlined in the annual work plan.</li><li>Provide day-to-day technical support and guidance to the In-Service Manager, including assisting with the review of technical documents and reports.</li><li>Provide logistical support and technical assistance to the In-Service team’s efforts to organize and facilitate meetings and workshops and in writing meeting minutes.</li><li>Contribute to internal reports, presentations, program materials, and identified products.</li><li>Participate in field visits to help ensure the quality of implementation across project interventions.</li><li>Contribute to monitoring and evaluation activities, including data management and analysis as assigned. </li><li>Track a wide range of information and data with accuracy and completeness. </li><li>Build robust relationships and deliver dependable, responsive backstopping support between IREX HQ staff, field office teams, and other stakeholders. </li><li>Manage program communication, including email inboxes, contact information, and written communications.</li><li>Assist with new business development tasks as assigned. </li><li>Perform financial administration tasks, including tracking and reconciling program expenses, coordinating payment requests, and ensuring compliance with IREX policies and funder regulations.</li><li> Collaborate effectively with team members, fostering a positive and cohesive work environment to achieve shared project goals. </li><li> Other duties as assigned. </li></ul>We conduct background checks on all successful candidates. This position is not eligible for Immigration Sponsorship.NO PHONE CALLS PLEASEEOE – Equal Opportunity Employer We are an Equal Opportunity Employer, including disability/vets. PI243413328

12 Administrative Jobs in District of Columbia