field_remote_option

field_job_employment_type

job_industry

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Company Description About Veolia North America A subsidiary of Veolia group, Veolia North America (VNA) is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education, and municipality customers throughout North America. Headquartered in Boston, Massachusetts, Veolia North America has more than 10,000 employees working at more than 350 locations across the continent. <a href="http://www.veolianorthamerica.com" target="_blank">www.veolianorthamerica.com</a> Job Description Pay Rate: $27.00 to $32.00 per hour. BENEFITS Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. Position Purpose: Provides administrative and clerical support to the assigned group. Primary Duties/Responsibilities: <ul><li>Performs clerical and administrative duties including typing documents, correspondence and reports for their assigned department. Composes and initiates routine correspondence and memoranda. Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications. Proofs art or graphics and verifies that art and text agree.</li><li>Enters data from various sources to maintain and update various databases and spreadsheets. Ensures data integrity by verifying input and calculations.</li><li>Creates, runs and distributes standard and customized periodic reports, to communicate follow-up requirements and to summarize reports, etc.</li><li>Works with site management to develop and maintain recordkeeping, presentations, and reporting.</li><li>Screens telephone calls and visitors. Answers basic questions and provides information. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner.</li><li>Maintains organized computer and/or hard copy files for easy identification and retrieval.</li><li>Maintains inventory and proper documentation of parts used and/or restocked. Ensures that critical inventory levels are maintained. Prepares purchase requests for above items and coordinates with the purchasing department.</li><li>Schedules &amp; maintain calendar of meetings &amp; travel itineraries. Occasionally coordinates associated arrangements. Occasionally plans, coordinates and makes arrangements for on-site and offsite conferences, meetings and special events. Ensures accurate and timely communication to involved parties.</li><li>Create accurately coded requisitions for purchases by sites.</li><li>Create change orders as needed to adjust PO's for pricing/quantity variances.</li><li>Process and void receipts timely and accurately as needed.</li><li>Reconcile invoices against purchases.</li><li>Close and reopening PO's when necessary.</li><li>Create subcontract agreements with accurate information from legal templates.</li><li>Communication with the tax team on non-taxable items where the system has recognized tax and/or recognizing the lack of tax on vendor invoices.</li><li>Utilize software program to clear invoices that are missing purchasing information/non PO receipts.</li><li>Clear GRIR on PO's to clear residuals.</li><li>Read and understand contract language for your site(s) to correctly assign coding to the right accounts for purchases.</li><li>Complete monthly reconciliation of credit card usage through software program.</li><li>Understand and verify subcontract agreements with vendors as needed.</li><li>Manage and deliver fixed fee invoices to the client in a timely manner.</li><li>Accurately process billable items to the client on a monthly basis.</li><li>Understand contract language in regard to dates and format invoices shall be submitted.</li><li>Manage the documents for invoice and back up support submitted to client.</li><li>Understand accrual accounting methods.</li><li>Full understanding of how to read month end financial reports.</li><li>Monthly reconciliation of general ledgers and reallocation of incorrect items.</li><li>Address and Reclass items that are not located under the correct coding.</li><li>Review monthly reconciliation.</li><li>Book travel and accommodation for site staff.</li><li>Obtain fleet insurance cards.</li><li>Audit fuel cards and vehicle use.</li><li>Know how/where to obtain Bonds and COI.</li><li>Other duties as assigned.</li></ul> Work Environment: <ul><li>Spends most of time in an office environment.</li><li>Occasional visits to plant areas.</li><li> Possible Work Hazards: Must take care in moving or lifting supplies. Infrequent exposure to plant hazards including noise, heavy equipment, chemicals and fumes.</li></ul> Qualifications Education/Experience/Background: <ul><li>High school diploma or GED with a clear understanding of general math and the ability to read, write and comprehend written and verbal English. Some knowledge of general office practices and procedures.</li><li>One to three years internal or directly related experience with knowledge of departmental function, terminology and interrelationships.</li></ul> Knowledge/Skills/Abilities: <ul><li>Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications. Good telephone etiquette.</li><li>PC skills with good working knowledge of MS Word, MS PowerPoint, MS Excel, Google Docs, Google Sheets, Google Drive and other departmental software programs. Ability to maintain spreadsheets and modify formats in order to complete assignments.</li><li>Must demonstrate ability to pay close attention to details, and present good planning, organization, and time management skills.</li><li>Must be able to work effectively with interruptions and meet or exceed production and quality goals. Ability to handle confidential or sensitive information or issues.</li><li>Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.</li></ul> Required Certification/Licenses/Training: <ul><li>Employee Orientation.</li><li>Cross Training and Systems Training where required.</li><li>Training to keep abreast of new technology, industry trends and practices to improve efficiency.</li><li>Performs some advanced functions as part of training and development.</li></ul> Physical Requirements: <ul><li>While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.</li><li>The employee is occasionally required to stand; walk; and stoop, kneel, or crouch.</li><li>The employee must occasionally lift and/or move up to 25 pounds.</li><li>Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.</li></ul> Additional Information We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Administrative Assistant

The Getty Foundation seeks a full-time Program Associate to manage the Foundation’s pipeline programs, including the Getty Marrow Undergraduate Internship, and to provide advanced programmatic support to senior Foundation grantmaking staff for a portfolio of other grants enriching the visual arts around the world.Our MissionThe Getty Foundation fulfills the philanthropic mission of the Getty Trust by supporting individuals and institutions committed to advancing the greater understanding and preservation of the visual arts in Los Angeles and throughout the world. Through strategic grant initiatives, the Foundation strengthens art history as a global discipline, promotes the interdisciplinary practice of conservation, increases access to museum and archival collections, and develops the next generation of arts professionals. &nbsp;The PositionReporting to the Foundation Associate Director as part of a dynamic grantmaking team, the Program Associate will be responsible for all aspects of the Foundation’s pipeline programs, which recruit, train, and advance the careers of current and future leaders in the visual arts. The longest-running among these is the Getty Marrow Undergraduate Internship, which places college students in paid internships at Getty and more than 60 other arts organizations across Los Angeles County. The Program Associate will also support other grant programs to be determined based on their skills and experience and on the evolving needs of the Foundation’s grantmaking.Getty offers paid vacation, every other Friday off, and excellent benefits. We work onsite, and the expectation is that the candidate will reside within a commutable distance of Getty; note, though, that Getty offers a partial telework policy, for which this position would be eligible based on satisfactory job performance.Interested individuals should include both a cover letter and an up-to-date resume with their application for consideration.

The J. Paul Getty Trust

Program Associate, Getty Foundation

San Ramon Valley Fire Protection District &nbsp;Administrative Analyst I/IISalary: $113,239.68 - $144,443.52 AnnuallyClosing Date: 3/18/2025 3:00 PM PacificThis current opening is for an Administrative Analyst II position.&nbsp; &nbsp;The San Ramon Valley Fire Protection District is seeking a highly motivated individual who desires to provide a high level of support to our District.&nbsp; We are committed to personal and professional growth and provide opportunities for you to stay current on training requirements, trends, and technology.&nbsp;Under direction, Administrative Analysts perform a wide range of detailed and complex professional level accounting and analytical work in various program and functional areas. Incumbent will perform accounting, administrative, systems, statistical and management analysis and make recommendations on Districtwide and divisional, organizational, budgetary, staffing, and programmatic issues and requests. Incumbent assists in the development, analysis and recommendation of Districtwide policy and procedures. Incumbent plays a key role in the assessment and analysis of District divisions’ annual and mid-year budget requests/changes and make appropriate recommendations to the Division Head. Incumbent will also analyze, reconcile and provide recommendations on policy, administrative, organizational, fiscal and operating issues, revenue enhancement initiatives, challenges and impacts in all assignments as well as in specific program areas as assigned, e.g., Finance, EMS, Operations, Training, Human Resources, Communications, Community Risk Reduction, and Information Technology. Incumbent will coordinate the efforts of assigned District divisions, manage special projects, and represent the District in dealing with other District divisions, other agencies, community groups or members of the public; and do related work as required.Administrative Analyst I is the entrance level classification. Incumbents perform their work independent of close supervision; however, detailed instructions are given at the time of assignment and final work is reviewed.Administrative Analyst II is the journey-level classification in the Administrative Analyst series. Incumbents, working with a minimum level of supervision, are expected to: complete assigned work with considerable freedom and latitude for judgment; maintain liaison with assigned line divisions, providing them with continuing policy, budgetary, staffing, and organizational guidance, and review; and proactively identify, research, analyze and communicate issues and potential solutions.SUPERVISION RECEIVED AND EXERCISEDReceives general direction from assigned supervisor or manager and may coordinate work with temporary staff.&nbsp; No lead responsibilities or supervision of staff is exercised. This position may be assigned to any Division within the District and may be reassigned to other Divisions from time to time. &nbsp;The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.Example of duties:1.&nbsp; Performs research, compiles and analyzes information/data regarding a variety of administrative, management, fiscal and organizational issues: identifies issues and determines analytical standards in consultation with supervisor, manager, divisional personnel and other individuals/experts; gathers relevant data, information and/or documentation from a variety of sources; analyzes information and documentation and develops tentative findings; discusses and/or coordinates analysis and tentative findings with supervisor, management staff and/or other appropriate individuals; develops or assists in developing recommendations and/or course of action; gathers additional information and/or revises methodology as needed.2.&nbsp; Prepares or assists in the preparation of a variety of management reports: compiles and evaluates information in preparation for writing reports; presents background information and description of analytical standards; outlines findings and recommendations and prepares logical supporting documentation; writes community relations material; writes or assists in writing final reports and documentation for evaluation by administrative and/or management staff; presents reports, including formal presentations to groups. Conducts and performs comparative surveys of costs, procedures, etc., where appropriate.3.&nbsp; Performs analysis for development of administrative, management, program and organizational policies and procedures; consults with managers, administrators, and other staff to determine parameters for analysis and other background information; analyzes existing policies, procedures, and work practices; analyzes the effect of proposed and existing legislation, regulation and law on organizational policies and procedures; compiles information and documentation in preparation for producing reports and/or drafts reports for management/administration.4.&nbsp; Performs analysis for budget development, budget administration and resource planning; performs or assists in needs analysis and trend analysis based on research and consultation with managers and administrative staff; consults with managers and assists in resource planning and development of annual budget estimates; reviews and analyzes budget requests from administrators; compiles information and documentation in preparation for producing reports and/or drafts reports related to budget and resource planning issues; monitors and analyzes expenditures and accounts to ensure compliance with budget parameters; compiles information and documentation in preparation for producing and/or drafting fiscal/financial reports.CORE COMPETENCIES, KNOWLEDGE, AND ABILITIESNOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties” section of this specification.Knowledge of:• &nbsp; Principles and practices of public administration, organization, and management.• &nbsp; Research techniques and sources of information and data applicable to public sector programs and services.• &nbsp; Principles, practices, and trends related to public sector budgeting and funding sources.• &nbsp; Statistical and analytical techniques.• &nbsp; Acceptable fiscal and financial analytical practices and principles• &nbsp; Spreadsheets and databases to manage and analyze data.Ability to:• &nbsp; Identify, research, and gather relevant information from a variety of sources.• &nbsp; Read and interpret complex written materials, policies, regulations, and requirements.• &nbsp; Analyze and evaluate data, procedures, interrelated processes, and other information.• &nbsp; Formulate conclusions and/or alternatives and develop effective recommendations.• &nbsp; Use work-related computer applications including e-mail, word processing, spreadsheets, databases, and the Internet.• &nbsp; Prepare well-organized and accurate documents such as reports, memos, and correspondence.• &nbsp; Synthesize ideas, analysis and information and conclusions into clear and logical written statements.• &nbsp; Speak clearly and concisely to express ideas and communicate work-related information to a variety of individuals and/or groups.• &nbsp; Listen, ask appropriate questions, and effectively elicit required information.• &nbsp; Establish and maintain effective working relationships with staff, officials, and the public, including a variety of individuals and groups.• &nbsp; Exercise sound judgment in critical situations when direction or supervision may not be available.• &nbsp; Identify critical sources of information and data needed to make sound and well-reasoned decisions.• &nbsp; Effectively manage multiple priorities that may have conflicting time frames and identify and communicate solutions.• &nbsp; Demonstrate interpersonal sensitivity among diverse groups of District and external stakeholders.• &nbsp; Work effectively as a team member with peer, subordinate and management team members.• &nbsp; Learn to make effective use of information and reports from software and systems related to performance of the duties of the classification.• &nbsp; Recognize and demonstrate the application of appropriate business and political acumen.• &nbsp; Be flexible to changing conditions and circumstances with short notice.• &nbsp; Maintain confidentiality regarding sensitive information.ABOUT THE DISTRICTThe San Ramon Valley Fire Protection District is an independent Special District in Contra Costa County responsible for providing a high level of emergency and non-emergency services to the communities it serves.&nbsp; The District's service area encompasses approximately 155 square miles, serving the communities of Alamo, Blackhawk, Danville, Diablo, San Ramon, the southern boundary of Morgan Territory, and the Tassajara Valley.&nbsp; The communities are primarily residential, commercial, office park, and controlled manufacturing, along with wildland areas, protected by nine stations and one volunteer staffed station with 185 employees, and 56 volunteers.&nbsp; Financial oversight and strategic policy direction are provided by an elected 5-member Board of Directors.&nbsp;MINIMUM QUALIFICATIONSEither IPossession of a high school diploma, or G.E.D. equivalent, andthe equivalent of two years of full-time experience in the class of Administrative Analyst or any equivalent or higher paying class that will demonstrate possession of the core competencies/knowledge and abilities described below.&nbsp;Or IIPossession of a Baccalaureate degree from an accredited college or university, and the equivalent of two years of verifiable full time experience performing professional-level analytical work, with primary responsibility for performing duties in one or more of the following functional areas: administrative policy analysis, legislative analysis, economic analysis, budgetary analysis, complex financial/fiscal analysis and reporting, development/administration and management of contractual agreements and grants.Or IIIPossession of a graduate degree (Master's degree or higher) from an accredited college or university; and the equivalent of one year of verifiable full time experience performing professional-level analytical work, with duties equivalent in one or more of the following functional areas: administrative policy analysis, legislative analysis, economic analysis, budgetary analysis, complex financial/fiscal analysis and reporting, development/administration and management of contractual agreements and grants.SPECIAL REQUIREMENTSIncumbents in this classification may be required to work evenings and weekends.Incumbents may be assigned lead responsibilities for some short- or long-term projects.An incumbent may be assigned lead responsibility as administrator or lead analyst for support of the Districtwide budget system.AgeMust be at least eighteen (18) years of age.APPLICATION PROCESSThe information contained herein is subject to change and does not constitute either an expressed or implied contract or offer.&nbsp;Qualified candidates are encouraged to apply.&nbsp; Candidates must apply online through Government Jobs at: <a href="https://www.governmentjobs.com/careers/srvfire" target="_blank">https://www.governmentjobs.com/careers/srvfire</a>.&nbsp;Candidates considered for employment will be required to undergo a background investigation, including a medical examination and a pre-employment drug screening.In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Division at (925) 838-6628.&nbsp;The San Ramon Valley Fire Protection District is an equal employment opportunity employer and makes employment decisions based on merit, qualifications and competence. The District does not discriminate on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), religious creed (including religious dress and grooming), color, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, military or veteran status, sexual orientation (including heterosexuality, homosexuality and bisexuality), age (40 and over), genetic characteristics and information, reproductive health decision-making, or any other basis prohibited by law.

Administrative Analyst I/II

At West Coast University, we share apassion for students and transforming healthcare education!&nbsp;As a Registrar for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.Essential Functions &amp; Responsibilities:<ul><li>Level Description: Supervises support level employees. Sets day-to-day operational objectives for team. Problems faced may be difficult but typically are not complex. Ensures policies, practices and procedures are understood and followed by direct reports, customers and stakeholders.</li><li>Organizational Impact: Accountable for scheduling and monitoring work of others on a daily basis to meet volume, timing and quality standards of the function or unit. Plans and establishes operational objectives for a team of support personnel within a clearly defined job area. Delivers operational results that have moderate impact on the achievement of departmental results. Assigns tasks to a team to achieve operational targets, service standards, etc.</li><li>Innovation &amp; Complexity: Responsible for making adjustments or recommended enhancements in systems and processes to solve problems or improve effectiveness of job area. Problems faced may be varied, but generally within expected parameters. Problems can generally be resolved through use of policies, procedures and standards.</li><li>Leadership &amp; Talent Mgmt: Coordinates the day-to-day work of others to meet volume, timing and quality standards. May be accountable for communicating expectations and instructions to others, and holding others accountable for required performance. May provide input on performance of team members. Sets objectives for own job area to meet the objectives or goals of projects and assignments.</li><li>Knowledge &amp; Experience: Typically requires knowledge of concepts, principles, and practices in a related field or specialty. Experience leading the work of others is typically preferred. Generally requires a Bachelor's degree. Traditionally requires a minimum of 2 years of related work and educational experience.</li><li>Serves as the official custodian of student academic records for assigned campus.</li><li>Maintains and updates the computerized student information records system in accordance with accreditation and regulatory compliance standards and procedures.</li><li>Processes updates and maintains accurate student statuses within the student information system (drops, Leave of Absences, Graduates, etc.)</li><li>Ensures student and administrative files are stored in accordance with established policies and procedures.</li><li>Conducts student file reviews/audits to ensure that all required documentation has been requested and received. Proactively requests, receives and secures missing documents or records.</li><li>Works closely with the Program Directors and Faculty to ensure the student information system is updated daily with student attendance for each programs. Provides report to Program Directors and Director of Education regarding students that are approaching and/or have violated the established attendance policy.</li><li>Works closely with the Program Directors and Faculty to ensure the student information system is updated at the end of every course or term with student grades for each programs. Provides report to Program Directors and Director of Education regarding students that are approaching and/or have violated the established academic progress policy.</li><li>Performs other duties as assigned.</li></ul>Minimum &amp; Preferred Qualifications:Required:<ul><li>High School Graduate or equivalent required.</li></ul>Preferred:<ul><li>Associate degree in one of the following or related field preferred.</li><li>• Education</li><li>• Administration</li><li>• Business Management</li><li>• Student Personnel</li></ul>Experience &amp; Skills:Required:<ul><li>Requires developed skills through application of standards and processes in a specific administrative, technical, and/or operations area. Typically requires 3-5 years of experience and additional vocational or technical education.</li><li>Two to three years of experience in a college Records office involving transcript evaluation, degree audit, storage and maintenance of files, student records, registration, admissions, attendance, grades and record keeping.</li><li>Knowledge of secondary and postsecondary educational programs.</li><li>Knowledge of student information databases and computer application systems to supply the most accurate information, reports and projections.</li><li>Experience with MS Office.</li><li>Knowledge of state, federal and accreditation regulations relating to programs, compliance and other regulatory standards such as BPPE, Title IV, ABHES, and other programmatic accreditation standards.</li></ul>#HEJ#LI-DL1Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

West Coast University

Campus Registrar (WCU)

Salary Range:&nbsp;&nbsp;$121,056.00&nbsp;(Min.) -&nbsp;$160,400.00&nbsp;(Mid.) -&nbsp;$199,742.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Principal System Administrator is a seasoned System Administrator responsible for leading the day-to-day System engineering and project specific tasks relating to all L.A. Care Virtualized and non-Virtualized Server systems, backup, disaster recovery, Automation, SAN, Data Loss Prevention, LogRhythm SIEM- central logging management,&nbsp; Architect Active Directory, GPO, SSL certificate, DNS and LADAP load balancing,&nbsp; DMZ, Scripting data encryptions, Luns, Volumes, and Aggregate of storage technology setup and configurations, and MS Exchange servers, outbound SMTP and email filtering and whitelisting. Acts as department expert to determine hardware and software requirements; maintains and supports software packages; ensures hardware and software compatibility; facilitates scalability and capacity planning is conducive to maximum system performance. This position leads the development and implementation of security plans, server security policies, concepts of operations, and documentation for&nbsp; Information Technology (I.T.) Operations Team. The Principal Systems Administrator will help architect, design, and make recommendations to new technologies.&nbsp; In addition, this position will mentor the Senior Systems Administrator and share new technical technology knowledge.<h4>Duties</h4>Serves as a subject matter expert and provides design and operational support for Windows, and LINUX servers,&nbsp; Email server,&nbsp; Apache Web server, SQL Server, IIS, job scripting, MFT/SFTP,&nbsp; physical servers + Blade servers technology, security tools applications, Storage and Blade technology networking/switching connectivity configuration and supporting production, development, QA and business continuance environments.&nbsp; Acts as a resource to other System Administrators.Interacts, meets, discusses, and troubleshoots issues with vendors; evaluate vendor products, services, suggestions.&nbsp; Is a backup to Systems Administration Manager and attend meetings with business units, vendors and internal IT departments.&nbsp; Recommend and implement system enhancements that will improve the performance and reliability of the system including installing, upgrading/patching, monitoring, problem resolution, and configuration management. Provide reporting for infrastructure team with storage capacity usage, Vmware VMs and physical hosts reporting.&nbsp; Work on department capacity planning with storage, physical vmhost servers, Microsoft Windows, Redhat linux, Vmware, and licensing.&nbsp; Troubleshoots, rebuilds, recovers and tunes servers. Ensures that standard operating procedures (SOP’s) are created and complied to ensure a stable environment.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manages and maintains Disaster Recovery across all I.T. departments to ensure the critical systems, VMware images, and applications are updated, and replicated and functioning without issue&nbsp; in the event of an outage.Performs other duties as assigned.<h4>Duties Continued</h4><h4>Education Required</h4>Bachelor's Degree in Computer Information SystemsIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4><h4>Experience</h4> Required: At least 6 years of extensive experience providing system administrator support for Storage, MS Windows and LINUX in a VMware based network production environment.&nbsp;Minimum of 6 years of lead experience.<h4>Skills</h4> Required: Able to prioritize work and complete deliverables to timelines with minimal supervision by senior staff. Strong interpersonal skills, excellent communication skills, reliability, effective follow-through and demonstrated project management skills in an I.T. technical environment. Strong ability and knowledge of system operations to recommend and develop solutions to a variety of technical problems.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4>Cisco Certified Network Professional (CCNP)Storage Network Certification Program (SNCP)VMWARE CertifiedRed Hat Certified Systems Administrator (RHCSA)Microsoft Certified Professional (MCP)<h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles

L.A. Care Health Plan

Principal Systems Administrator

Job Summary Provides a variety of administrative duties and project management for the Getty Research Institute's (GRI) Deputy Director's Office. Performs a full range of administrative assistance functions for the GRI Deputy Director, specifically, and the Deputy Director's Office, generally, frequently coordinating closely with the Director's Office. Duties may include creating and editing communications, documents, reports, presentations and spreadsheets, scheduling and/or coordinating meetings or events, making travel arrangements, data or content management systems updates, managing and maintaining office operations, and performing financial transactions.Major Job Responsibilities<ul><li>Organizes and expedites flow of work through the Deputy Director's office, coordinating with the administrative department and the Director's office. Serves as resource to others on Getty policies and procedures or in the resolution of moderate to complex problems or issues.</li><li>Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff that produces these materials, including correspondence involving high-level officials inside and outside the organization.</li><li>Maintains and monitors Deputy Director's calendar at all times and accepts or declines commitments on their behalf.</li><li>Provides coverage for Director's office in Executive Assistant's absence and may handle projects for the Director directly, as needed.</li><li>Maintains a GRI-wide calendar of out-of-office dates for Senior Staff and Director's Suite staff; distributes shared calendar.</li><li>Arranges travel for supervisor, department, or project team as needed. Coordinates with Getty travel agency; may manage passport and/or visa requirements; registers international travel with the state department.</li><li>Prepares Travel Authorizations and Expense Reports in compliance with Getty Business and Expense policy and procedures.</li><li>Coordinates department/program public relations functions, as assigned, such as special events, conferences, seminars, workshops, staff appreciation, tribute events, etc. Arranges with internal events coordinators and external vendors for sites, facilities, catering, etc. Coordinates production and/or distribution of promotional materials. May attend functions to ensure satisfactory outcome and to gather statistical data on attendance and success of event.</li><li>Replies to inquiries or requests for information or refers to supervisor, as appropriate.</li><li>Assists in administration of contracts. May draft agreements with partners, vendors, and outside institutions including letters of agreement, contracts, and letters of invitation.</li><li>Monitors budgets, conducts preliminary research and evaluation of expenses, gathers data, and submits reports. Interacts with GRI Administration Department and Getty Procurement and Finance Departments to provide information and resolve issues.</li><li>May assist in the preparation of annual department budget materials. Tracks and monitors budget expenditures and reports on variances and projections.</li><li>Facilitates maintenance of office equipment and monitors/maintains stock of supplies.</li><li>Provides guidance and direction to staff and/or external consultants.</li><li>May oversee a variety of administrative, technological, and/or infrastructure projects.</li><li>Coordinates the GRI Strategic Leadership weekly meetings, scheduling meetings, maintaining an ongoing Google document that serves as the shared agenda and meeting documentation, taking notes during the meetings, and hosting and troubleshooting Zoom hybrid meetings.</li><li>May take primary role in the production of the GRI Program Report to the Board of Trustees book. Steers timely completion and administers production schedule, arranges launch meeting and contributes to discussion, compiles submission solicitation and receives contributions, coordinates with editors, chiefly responsible for layout design, image correction, copyediting, and maintaining Trust style guidelines.</li><li>Serves on or may chair the GRI Intranet Working Group, which develops and maintains the GRI Organizational Chart with bi-monthly updates posted to Getty's internal-facing intranet. Coordinates with Assistant Director of Administration for staffing updates.</li><li>May contribute to the development of new concepts and techniques to advocate for the streamlining and efficacy of Getty policy and procedures.</li></ul>Qualifications<ul><li>High school diploma/GED; Bachelor's degree</li><li>Minimum 4-6 years related experience</li></ul>Knowledge, Skills, and Abilities<ul><li>Advanced computer skills and demonstrated experience with office software and email applications. Experience with non-standard software, such as FileMaker Pro, Microsoft Visio Pro, and PeopleSoft a plus</li><li>Graphic design experience and skills a plus. Expertise in Adobe Creative Suite, especially InDesign and Photoshop, as well as familiarity with Gamma image software and Getty branding and style guides a plus</li><li>Excellent organizational skills and attention to detail</li><li>Demonstrated success in following through and completion of complex projects; project management and managerial skills a plus</li><li>Excellent verbal and written communication skills</li><li>Excellent customer service skills and ability to work with a wide variety of staff</li><li>Ability to prioritize, multi-task, and assign work to others</li></ul>

<h3>Job Summary</h3>The Getty Research Institute (GRI) seeks a qualified Administrative Coordinator to assist with the GRI’s administrative projects and initiatives. Reporting to both the Assistant Director of Administration and the Supervisor of Office of Scholars, Interns, and Professionals (OSIP), the candidate will assist the GRI’s administrative team. The Administrative Coordinator will work closely with colleagues in GRI Administration, OSIP, and other GRI departments, as well as with colleagues across the Getty’s organization, including Human Resources, Finance, Payroll, Accounting, and Getty Foundation. The successful candidate will have excellent communication and writing skills, adept at customer service, highly organized, detail-oriented, a problem solver and team player, adaptable, and able to work under little to no supervision in a fast-paced work environment with multiple priorities. Work will initially be onsite for at least the introductory period, after which partial telework may be re-evaluated.<h3>Major Job Responsibilities</h3><ul><li>Performs a broad range of administrative duties, including scheduling meetings, assisting with events and travel, meeting agendas and minutes, and composing documents and PowerPoints.</li><li>Coordinates the recruitment/on-boarding/off-boarding efforts for the GRI; works with GRI hiring managers to create on-boarding plans, as well as assisting with off-boarding efforts for GRI staff and interns in conjunction with GRI Administration,&nbsp;Human</li><li>Resources, Getty Digital, Facilities, Security, Accounting/Payroll, and Finance.</li><li>Assists with planning for professional development and training efforts at the GRI; coordinates and schedules trainings, workshops, and programs (onsite and virtual), including working with consultants in the development and execution of those programs, as needed, and assembling and distributing materials and communications to staff.</li><li>Coordinates educational assistance program with GRI staff, Assistant Director of Administration, and Getty Payroll.</li><li>Drafts GRI administrative policy materials, procedures, calendars, and records in consultation with Administration’s staff; maintains on GRI’s shared online information platform.</li><li>May coordinate the GRI’s Work Study Program with UCLA</li><li>Composes and produces a variety of business correspondence, reports, confidential documents, forms, and related materials; includes correspondence involving high‐level officials inside and outside the organization, donors, and professional colleagues.</li><li>Monitors budgets and expenditures in areas of assignment (Educational Assistance, training programs, Work Study); reports on variances. Provides projections, as requested, and interacts with Procurement and Finance departments to provide information and resolve issues.</li><li>Replies to inquiries or general requests for information from staff, scholars, Interns, and external organizations; liaises with stakeholder departments on behalf of supervisors to track progress on projects/activities; ensures work aligns with best practices and reflects Getty standards for excellence.&nbsp;</li><li>Works with Institutional Archives to manage Administration’s departmental records according to the records retention schedule.</li><li>Coordinates other administrative projects as assigned.</li></ul><h4>Office of Scholars, Interns &amp; Professionals (OSIP)</h4><ul><li>Assists with the review, processing, and editing documents for international exchange visitors, with emphasis on accuracy and completeness; ensures accuracy of all data sources, including OSIP records, internal databases, and US government systems.</li><li>Creates and maintains paper and electronic files for all national and international guests, reviewing and verifying documents; develops and maintains standard protocols in working with private documents and restricted data; maintains internal access list.</li><li>Assists in executing and managing data entry in Glacier for tax assessments and distributing documents with Getty Tax Accounting Department for the calculation of tax withholdings.</li><li>Prepares travel immigration letters for return to the U.S.</li><li>Executes payment of I-901 visa fees and Pay.gov Exchange Visitor program redesignation fees.</li><li>Utilizes critical judgment and appreciation for cultural nuances to offer sound advice and guidance.</li><li>Serves as Alternate Responsible Officer (ARO) for the Getty; remains current with SEVIS-related and regulatory updates pertaining to international scholars, interns, and trainees to ensure consistent protocol regarding policies and procedures.</li><li>May prepare Form DS-2019 integrated with DS-7002 using SEVIS.</li><li>May reply to internal and/or U.S. Government data inquiries.</li><li>Scans, reviews, updates, and interfaces electronic resources in a progressively paperless workflow.</li><li>Advises international scholars, interns, trainees, and researchers in evaluating their visa options, and provides the necessary assistance in obtaining and maintaining appropriate non-immigrant J-1 visa status; process visa-related documents; proactively monitors and evaluates data in SEVIS and Glacier systems to identify issues needing resolution prior to data submission.</li></ul><h3>Qualifications</h3><ul><li>High school diploma/GED; Bachelor's degree</li><li>Minimum 4-6 years related experience</li></ul><h3>Knowledge, Skills, and Abilities</h3><ul><li>Strong administrative, project coordination, and communication skills, with excellent telephone and email etiquette.</li><li>Proven ability to handle confidential information with discretion&nbsp;and integrity.</li><li>Outstanding customer service skills, with a focus on building positive relationships with coworkers and/or scholars and other external partners, and maintaining attention to detail.</li><li>Exceptional organizational skills, with a strong ability to prioritize tasks and manage time effectively, ensuring successful completion of projects.</li><li>Ability to work effectively in both team environments and under little to no supervision, managing multiple priorities in a fast-paced setting.</li><li>Experience in managing project budgets, with a proven track record of following through and meeting deadlines.</li><li>Sound judgment&nbsp;and the ability to make decisions within established guidelines and procedures.</li><li>Proficiency in computer applications including Outlook, Microsoft Office 365 (Excel, Word, PowerPoint, Zoom), Adobe Acrobat, Illustrator, and Photoshop; experience with HR and financial information systems is preferred.</li><li>Adaptability to changing conditions, with the ability to adjust work methods and behaviors with minimal supervision after reviewing new information or unexpected issues.</li><li>Strong ability to learn and apply complex laws, regulations, and directives, particularly those related to U.S. immigration compliance.</li><li>Cultural competency and the ability to work effectively with a wide range of individuals from diverse backgrounds and differing viewpoints.</li></ul>

Administrative Coordinator

Salary Range:&nbsp;&nbsp;$91,536.00&nbsp;(Min.) -&nbsp;$121,286.00&nbsp;(Mid.) -&nbsp;$151,034.00&nbsp;(Max.)Established in 1997, L.A. Care Health Plan is an independent public agency created by the state of California to provide health coverage to low-income Los Angeles County residents. We are the nation’s largest publicly operated health plan. Serving more than 2 million members, we make sure our members get the right care at the right place at the right time. Mission: L.A. Care’s mission is to provide access to quality health care for Los Angeles County's vulnerable and low-income communities and residents and to support the safety net required to achieve that purpose. <h4>Job Summary</h4>The Systems Administrator III is responsible for day-to-day tasks and projects relating to Unix-based&nbsp;infrastructure (RS/6000), Linux Redhat, Windows Server 2003-2012, VMware virtualization, backup, disaster recovery, and SAN management. This position works closely with systems Administrators and Application groups in solving problems, and is responsible for managing business critical Unix and Windows Servers, Patch management, Symantec DLP, Netbackup, Network Appliance Storage and subsystems, for a variety of applications in 99.9% up-time configurations. Ensure systems are performing at peak levels; implement tools to monitor system performance. Provide regular maintenance for Unix OS(s), Redhat LINUX, Citrix XenApp, Windows Server 2008-2012 and above, routine administration, upgrades, design implementation, and documentation support. Provide training to staff as it relates to new technology implementations. Acts as a Subject Matter Expert, serves as a resource and mentor for other staff.<h4>Duties</h4>Install, maintain, and upgrade software and O/S on RS/6000/LINUX Redhat systems, Windows server, SAN/NAS NetApp devices, and Netbackup.Develop and maintain standards for all Windows server and UNIX systems.Develop and enforce industry and health care security standard across all server systems ensuring proper system logging, patch management, Antivirus, and performance monitoring.Provide project plans to support seamless implementations. Organize work sessions with support groups to ensure well-planned implementations.Troubleshoot, rebuild, recover and tune servers. Ensure standard operating procedures (SOP’s) are created and complied to ensure a stable environment.Disaster Recovery Exercises to demonstrate the capability of establishing System connectivity in the event of an outage.Applies subject expertise in evaluating business operations and processes. Identifies areas where technical solutions would improve business performance. Consults across business operations, providing mentorship, and contributing specialized knowledge. Ensures that the facts and details are correct so that the project’s/program's deliverable meets the needs of the department, organization and legislation's policies, standards, and best practices. Provides training, recommends process improvements, and mentors junior level staff, department interns, etc. as needed.<h4>Perform other duties as assigned.</h4><h4>Duties Continued</h4><h4>Education Required</h4>Bachelor's Degree in Computer Information Systems or Related FieldIn lieu of degree, equivalent education and/or experience may be considered.<h4>Education Preferred</h4><h4>Experience</h4>Required: At least 5 years of experience in managing large scale computing environment running multiple platforms (RS/6000 AIX 5.2 , LINUX Apache/Tomcat), VMware, SAN, and Windows 2008-2012 and above.<h4>Skills</h4>Required: Must be flexible and able to work on weekends and off hours.Strong interpersonal skills, excellent communication skills.Reliable and effective follow-through and demonstrated project management skills in an I.T. technical environment.<h4>Licenses/Certifications Required</h4><h4>Licenses/Certifications Preferred</h4><h4>Required Training</h4><h4>Physical Requirements</h4>Light<h4>Additional Information</h4>Salary Range Disclaimer: The expected pay range is based on many factors such as geography, experience, education, and the market.&nbsp; The range is subject to change.L.A. Care offers&nbsp;a wide range of benefits including<ul><li>Paid Time Off (PTO)</li><li>Tuition Reimbursement</li><li>Retirement Plans</li><li>Medical, Dental and Vision</li><li>Wellness Program</li><li>Volunteer Time Off (VTO)</li></ul> Nearest Major Market: Los Angeles

Systems Administrator III

The Senior Administrative Assistant provides advanced-level administrative support to a Foodservice distribution center's General Manager or a Grocery distribution center's Division President. The perform a wide variety of more complex administrative work. McLane promotes earning, learning, and living a great life. We are a team, and we want to work with you. So here's the details: <ul><li>Pay rate: $19.50 to $21.00 per hour. </li><li>Generous benefits available on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. </li><li>Get paid early. Get paid fast. </li><li>401(k) with annual company match. </li><li>Paid holidays, vacation time, educational assistance program, and more!</li></ul> ESSENTIAL JOB DUTIES: <ul><li>Coordinate and track status of department initiatives and projects and follow up on outstanding action items.</li><li>Respond to phone calls, emails, voice-mails, and written correspondence.</li><li>Coordinate travel, meetings, sessions, and other events; coordinate catering for events.</li><li>Gather statistical data for weekly/monthly reports; prepare and distribute reports.</li><li>Compile documents and information including graphics and visuals; skillfully proofead documents to ensure accuracy.</li><li>Maintain accurate files and records; make photocopies; fax or scan documents.</li><li>This position has additional duties; special projects may be assigned.</li></ul> MINIMUM QUALIFICATIONS &amp; REQUIREMENTS: <ul><li>High school diploma or GED.</li><li>Associate's degree -OR- some college coursework -OR- business school training.</li><li>2+ years of administrative/ clerical support experience.</li><li>Advanced Microsoft Office skills (Excel Word, PowerPoint).</li><li>Able to work successfully in a diverse and fast-paced environment.</li></ul> Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

McLane

SR ADMINISTRATIVE ASSISTANT

This position stays abreast of the requirements, regulations and developments related to quality assurance (QA) and food protection as it applies to the food distribution industry. This position is responsible for creating and maintaining a product protection culture that ensures all operational processes meets QA requirements. This position is also responsible for understanding and communicating all aspects of safety and ensuring all operational activities are performed in a safe manner. BENEFITS: <ul><li>Pay Rate: Managers make $70,000 to $80,000.</li><li>Day 1 Benefits available: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. </li><li>Get paid early. Get paid fast. </li><li>401(k) with annual company match.</li><li>Paid holidays, vacation time, sick leave accrual, college tuition reimbursement, and more! </li></ul> ESSENTIAL JOB FUNCTIONS: <ul><li>Act as a content expert for quality assurance. Must understand all customer QA requirements and relevant government entities. </li><li>Maintain procedures and training manuals required to ensure compliance with QA requirements. </li><li>Perform internal mock audits and serve as primary point of contact for all QA audits.</li><li>Facilitate all federal, state and local inspections of the facility including documentation of the site visit.</li><li>Conduct internal inspections to ensure all QA records and logs are maintained properly (i.e. yard temperature pre-cool logs, thermometer calibration logs, ambient temperature logs, master sanitation schedule, rapid resupply binder, disaster recovery binder and the HAACP/QCP binder).</li><li>Ensure all operations are in compliance with government regulations and requirements (i.e. DOT, OSHA, local and state agencies, etc.).</li><li>Partner with the department heads to provide QA and safety guidance and safety-related training, including but not limited to Pure Safety, MHE, lifting, defensive driving, PTDC, sanitation, CPR/First Aid and new hire training.</li><li>Lead all safety-related programs including monthly safety committee meetings, safety 5-Os, required review and communication of the Management Safety Standards, teammate meetings safety topic reviews, safety blitz, updating the safety awareness boards, post-accident and injury preventability rulings and retraining.</li><li>Other duties as assigned.</li></ul> MINIMUM REQUIREMENTS: <ul><li>Bachelor's degree in a related field.</li><li>5-7 years' experience in warehousing, distribution, QA and/or safety.</li><li>Understand computer software related to record keeping and communication. Preferred experience with Microsoft Office Applications.</li><li>Experience in managing, training and directing large work groups.</li><li>Ability to write reports, business correspondence, procedure manuals, inter-company and outside correspondence.</li><li>Experience in planning and or analytical reporting.</li><li>Document, analyze and interpret general business periodicals, professional journals and technical procedures.</li><li>Manage multiple priorities.</li><li>Understand financial statements and cost implications. Possess ability to identify issues and present effective solutions. </li><li>Effectively present information and respond to questions from groups of managers, vendors and teammates.</li><li>Strong communication skills and work within the framework of a team.</li></ul> WORKING CONDITIONS: <ul><li>Must be able to continuously walk, stand, and climb over the period of their shift.</li><li>Work in all areas of a distribution center and may require work in hot and cold temperature extremes and exposure to dust, dirt, fumes, noise, potentially harmful chemicals and solvents. </li><li>Work in close proximity to other teammates.</li></ul> Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

14 Administrative Jobs in California