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International Data Group, Inc Equal Employment Opportunity/M/F/disability/protected veteran status Executive Assistant US-MA-Needham Job ID: 2024-5526 Type: Regular (Full Time) Category: Marketing IDG Overview IDG is seeking a seasoned Executive Assistant to support the EVP, Transformation Business Operations and the CHRO. The Executive Assistant will play a pivotal role in ensuring the efficiency, effectiveness, and strategic focus for these executive offices . This position demands exceptional organizational skills, a high level of discretion, and the ability to handle sensitive information with confidentiality. The seasoned Exeutive Assistant will have a high sense of urgency and problem-solving skills, as well as the capacity to handle a wide range of responsibilities, including administrative tasks, communication management, project coordination, and strategic support. Responsibilities Administrative Support:<ul><li>Manage executives' calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.</li><li>Prepare and organize documents presentations, and reports for internal and external meetings.</li><li>Handle expense reports, invoices, and other financial documentation.</li><li>Organize team meeting cadences, including preparation of agendas, notetaking</li><li>and following up with responsible parties on associated actions and deadlines</li></ul>Communication &amp; Relationship Management:<ul><li>Serve as the primary point of contact between the executives and internal/external stakeholders.</li><li>Build and maintain strong relationships with key stakeholders, including executives and external partners.</li><li>Act as a liaison between the executive and other team members, fostering effective communication.</li></ul>Event Planning:<ul><li> Coordinate and plan special events and team meetings as required.</li><li> Ensure all logistical arrangements are in place, including travel, venue selection, catering, and invitations. </li></ul> Qualifications <ul><li>Bachelor's degree or equivalent experience</li><li>10-15 years of proven experience as an Executive Assistant supporting C-level executives.</li><li>Exceptional organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in office software and tools, including Microsoft Office Suite and calendar management applications.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of emotional intelligence and mindful stakeholder management.</li><li>Discretion and confidentiality in handling sensitive information.</li><li>Adaptability and the ability to thrive in a fast-paced, ambiguous and dynamic environment.</li></ul>This role is located in our Needham MA office, with a hybrid work schedule. We will consider qualified candidates for a remote approved US east coast location. About IDGFor more than five decades IDG and its businesses have been at the forefront of every major shift in the technology market, providing critical insights for tech suppliers and buyers. Our vision is to make the world a better place through technology. Through our global brands, IDC and Foundry, we offer proprietary data, innovative platforms, and trusted content.IDG is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.At IDG, we are committed to fair and equitable pay practices. We pay our employees equitably for their work, commensurate with their individual skills and experience. Salary range and additional compensation, including discretionary bonuses and incentive pay, are determined by a rigorous review process. This process considers the experience, education, certifications, and skills required for the specific role, equity with similarly situated employees, as well as employer-verified US region-specific market data provided by an independent 3rd party partner. The expected total annual compensation, depending on location and experience, is between $100,000 and $120,000 and is inclusive of base salary and variable compensation (if applicable). PI243805864

Executive Assistant

Precisely Precisely is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate everything that makes an applicant unique. We will consider all qualified applicants without regard to race, color, creed, religion, sex (including pregnancy), age, sexual orientation, gender identity, gender expression, national origin, ancestry, physical or mental disability, marital status, genetic information, citizenship status, or veterans' status or other applicable legally protected characteristics. We are committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Precisely is the leader in data integrity. We empower businesses to make more confident decisions based on trusted data through a unique combination of software, data enrichment products and strategic services. What does this mean to you? For starters, it means joining a company focused on delivering outstanding innovation and support that helps customers increase revenue, lower costs and reduce risk. In fact, Precisely powers better decisions for more than 12,000 global organizations, including 99 of the Fortune 100. Precisely's 2500 employees are unified by four company core values that are central to who we are and how we operate: Openness, Determination, Individuality, and Collaboration. We are committed to career development for our employees and offer opportunities for growth, learning and building community. With a "work from anywhere" culture, we celebrate diversity in a distributed environment with a presence in 30 countries as well as 20 offices in over 5 continents. Learn more about why it's an exciting time to join Precisely!
Application and Interview Impersonation Notice:
Impersonating another individual when applying for employment, and/or participating in an interview process to assist another individual in obtaining employment, with Precisely Software Incorporated (Precisely) is unlawful. If Precisely identifies such fraudulent conduct, then as applicable and to the extent permitted by law, the application will be rejected, an offer (if made) will be rescinded, or the employment will be terminated, and legal action may be taken against the impersonators.Intro and job overview: 
Provide Facilities and Office Management support for Preciselys Americas locations. Oversee the maintenance and operation of our corporate headquarters. Responsible for ensuring the suite is safe, clean, and functional, as well as managing the ordering of supplies, managing the access card system, mail distribution, purchase orders, and other day-to-day activities.
Responsibilities and Duties: 
<ul>
<li>Day to day contact for facility-related tasks for Burlington MA location; backup to other America sites.</li>
<li>Primary contact for staff and vendors.</li>
<li>USPS mail distribution; send shipments (FedEx) as needed.</li>
<li>Office management including repairs &amp; maintenance, emergency &amp; safety procedures, office procedures, supplies, office refreshments, lead local events, and other related tasks.</li>
<li>Maintain site contact and vendor lists and current floor plans.</li>
<li>Requests updates to hotdesking system for seating changes.</li>
<li>Maintain facility calendar for recurring R&amp;M activities.</li>
<li>Maintain current documentation of office and emergency procedures on Facilities Intranet for all assigned sites; ensure local staff are informed of procedures.</li>
<li>Partner and build relationships with landlord/maintenance, vendors, and other departments to deliver excellent experience for our staff.</li>
<li>Implement measures to maintain professional appearance at assigned locations.</li>
<li>Track and handle new hire setup and termination processes.</li>
<li>Additional tasks as need to support local site (such as greet visitors, prepare desk space for new hires, maintain kitchen)</li>
</ul>
Requirements and Qualifications:
<ul>
<li>3-5 years Office management experience or equivalent.</li>
<li>Facilities experience in assisting with office moves &amp; closures.</li>
<li>Intermediate MS Office skills (Word, Excel).</li>
<li>Thorough knowledge of administrative practices, procedures, and office equipment.</li>
<li>Self-motivated and highly organized with the ability to handle multiple tasks, meet deadlines, and prioritize projects.</li>
<li>Professional interpersonal communications skills combined with the ability to work independently and exercise sound judgment.</li>
<li>Strong customer service orientation.</li>
<li>Ability to uphold security and confidentiality practices.</li>
</ul>The personal data that you provide as a part of this job application will be handled in accordance with relevant laws. For more information about how Precisely handles the personal data of job applicants, please see the <a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.precisely.com%2Flegal%2Fprecisely-global-applicant-and-candidate-privacy-notice&amp;data=05%7C02%7Cagrill%40precisely.com%7C23ea4ecb334b413d260308dc9a0f2c78%7Cc0a2941c29154bcaaa4ce8880dc77f7f%7C0%7C0%7C638554637171710701%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&amp;sdata=w7UifHc%2BAe89uMlCEME8iNagOXHOJx2NuEqug%2B6rRp0%3D&amp;reserved=0" target="_blank">Precisely Global Applicant and Candidate Privacy Notice</a>. PI244264605

Corporate Operations Lead

Foundation Medicine, Inc. <ul><li> Full Time</li></ul> About the JobThe Senior Contracts Specialist is responsible for independently reviewing, drafting, and negotiating various types of contracts; processing contract reviews and approvals using FMI’s contract management system; implementing process enhancements; managing legal projects; and supporting day-to-day initiatives as well as long-term strategies. The role has the primary responsibility of drafting, reviewing, revising and negotiating a broad range of corporate, operational and commercial agreements, which may have data use, privacy and security implications.Key Responsibilities<ul><li>Independently review, draft, and negotiate a broad range of corporate agreements in connection with FMI’s day-to-day activities including, but not limited to, supply, licensing, professional services, master services, consulting, confidentiality/non-disclosure, collaboration, research, material transfer, data sharing/transfer, data processing and other data-related agreements, IT (e.g., cloud, SaaS subscriptions, etc.) as well as other ancillary contractual documentation such as quality agreements, addenda, amendments and statements of work.</li></ul><ul><li>Identify potential legal issues, research as needed and propose solutions to mitigate risk. </li><li>Manage multiple subject matter issues across diverse areas of the company, taking the initiative to identify appropriate subject matter experts and coordinate overall review. </li><li>Provide timely advice to internal partners and colleagues (including but not limited to, advising on contract interpretation, dispute resolution and legal risks) in a professional manner that integrates legal risk management with FMI’s business objectives. </li><li>Appropriately triage a heavy workflow, independently discern and establish priorities, set clear expectations with internal partners, and efficiently deliver results. </li><li>Develop and maintain strong business relationships across the company and contribute to collaborative cross-functional and/or departmental projects. </li><li>Input, manage, and track the contract process from initial contract request through execution and storage using FMI’s contract management system. </li><li>Serve as primary contact for internal partners during negotiations and provide status updates. </li><li>Manage the receipt and tracking of documents required for compliance with government contracts. </li><li>Develop and enhance contract processes, including receipt of requests, review, authorization, signatures, and related workflows. </li><li>Prepare and populate agreements using FMI standard templates. </li><li>Updating and maintaining standard contract templates customary to FMI’s day-to-day activities. </li><li>Assist with reporting on contracts metrics, expiration/renewal, and other reporting requests. </li><li>Assist with responding to mail, telephone, electronic and in-person contracting inquiries. </li><li>Engage members of the Legal team as needed to ensure contract compliance with applicable laws and regulations and FMI policies, procedures, and contracting standards. </li><li>Support the Legal team’s efforts to effectively manage the delivery of legal services in a timely manner. </li><li>Other duties as assigned. </li></ul>Qualifications Basic Qualifications <ul><li>Bachelor’s Degree </li><li>5+ years of experience working in a contracts management or paralegal role with direct experience. </li><li>reviewing, drafting, redlining, and negotiating various types of contracts </li></ul>Preferred Qualifications <ul><li>Juris Doctor (strongly preferred) or similar post-graduate degree. </li><li>Paralegal Certificate </li><li>Professional work experience: reviewing, redlining, negotiating and drafting a broad range of corporate, operational and commercial agreements quickly and accurately identifying and resolving contractual issues in partnership with a legal partner.</li></ul>#LI-Hybrid About Foundation Medicine Confidence, or the belief that we need to check every box before applying for a job, can sometimes hold us back from going after a role that inspires us. At Foundation Medicine there's no such thing as the 'perfect' applicant, and our company is a place where every employee can make an impact and continue to grow whatever background they may have or path they may have taken. So, as long as you meet the basic qualifications for a role, please apply if you see a position that would make you excited to come into Foundation Medicine every day and help us transform cancer care. Foundation Medicine is proud to be an Equal Opportunity and Affirmative Action employer and considers all qualified applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity, ancestry, age, or national origin. Further, qualified applicants will not be discriminated against on the basis of disability or protected veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also FMI’s <a href="https://www.foundationmedicine.com/resource/equal-employment-opportunity-statement" target="_blank">EEO Statement</a> and <a href="https://assets.ctfassets.net/vhribv12lmne/XNwhwF5Z17mRQGXXFdPdu/076c43a2dc659d3b5ae9fa33103fb230/EEO_Poster.pdf" target="_blank">EEO is the Law</a> and <a href="https://documentcloud.adobe.com/link/track?uri=urn:aaid:scds:US:aa6ef62f-4a41-45a1-a297-ec5c2850826c" target="_blank">Supplement</a>. If you have a disability or special need that requires accommodation, please let us know by completing <a href="https://acrobat.adobe.com/link/review?uri=urn:aaid:scds:US:1b3fe1c4-17c2-33f8-82df-599d08e0bd52" target="_blank">this form</a>. (EOE/AAP Employer) PI244297802

Sr Contracts Specialist

Harvard University Position Title: Development Coordinator, Principal Gifts, FAS Req ID: 66321BR School or Unit: Alumni Affairs and Development Description: Job Summary Alumni Affairs and Development (AA&amp;D) Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas. Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&amp;D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work. AA&amp;D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&amp;D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP). The Development Coordinator is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non-exempt position supports a Senior Principal Gifts fundraiser to advance the philanthropic mission of the Faculty of Arts and Sciences. Position Description The list below covers the most significant responsibilities of the position. However, it does not exclude other duties, the inclusion of which would be in conformity with the level of the position.<ul><li>Works in partnership with and supports the work of a Senior Director of Development, Principal Gifts officer to raise funds for FAS and Harvard priorities.</li><li>Ensure that fundraiser is effectively handling their day-to-day needs, which could include writing email responses, ensuring response to emails (internal and external) are done in a timely manner, confirming that fundraiser is prepared for their various meetings or deadlines for the week.</li><li>Oversees all aspects of support of the Senior Principal Gifts fundraiser's prospect management process including (but not limited to) drafting prospect outreach, memos, correspondence, and reports; finalizing meeting materials and follow-up action items, and drafting follow-up notes to stakeholders.</li><li>Coordinates proposal development, briefings, correspondence and other requests for the fundraiser in close partnership with colleagues across the team such as donor relations, research, events and others.</li><li>Drafts a high volume of high-quality donor briefings in entirety ahead of fundraisers domestic and international travel in partnership with fundraiser for meetings with the President, Deans, Provost, Faculty, and other staff. Including monitoring activity within and outside of the FAS, drafting talking points and donor strategy, assessing University ties and affiliations, analyzing giving history, researching philanthropy outside of the University, and examining University's current priorities.</li><li>Ensures fundraiser's timely and effective follow up with donors, including tracking gift conversations, solicitation strategies, prepare follow-up steps and action items, keeping track of stewardship opportunities, liaising with Research teams.</li><li>Collaborates with fundraiser to organize and run reoccurring planning meetings for internal colleagues to help move regionally based strategic and collaborative conversations forward.</li><li>Partners with fundraiser to ensure timely planning of regionally based events and trips ahead of each fiscal year, coordinating various planning meetings with internal stakeholders and serve as a strategic thought partner throughout the process. </li><li>Achieves proficiency in the alumni/donor database to research prospects, organize data, produce reports and ensure all information is entered accurately and timely.</li><li>Processes and books complex, high-level gifts and pledges through the proper channels. Inform fundraisers of completed gifts and communicates with colleagues to ensure accurate stewardship.</li><li>Serving as point of contact and being available for troubleshooting during fundraisers travel days as needed.</li><li>Ensures trip follow up is completed, including preparing debriefs, drafting thank you notes, and coordinating with fundraiser's Development Assistant to make sure all database updates and expense reports are completed in a timely manner.</li><li>Provides a high level of customer service to internal and external stakeholders such as donors and/or alumni both domestically and internationally, including communicating with donors on gift logistics and event or meeting details.</li><li>Communicate fundraiser's schedule, bandwidth, and goals to internal constituents when fundraiser is unavailable.</li><li>Serves as a resource for policies, protocols, and procedures.</li><li>Builds relationships and collaborates with other departmental teams including (but not limited to) the University Development Office, Harvard College Fund, Academic and Donor Engagement, Communications, Events, Alumni Development Services, Development Technology Services, and the Harvard Alumni Association.</li><li>Participates in various team and staff meetings throughout the year and is an engaged member of the team.</li><li>Provides other job-related duties as required. </li></ul> Basic Qualifications <ul><li>1-2 years of work experience related to development, volunteer management, constituent engagement, or project management.</li><li>Strong knowledge of Microsoft Office</li><li>Strong writing skills and attention to detail</li><li>Available to work additional evening hours if necessary</li></ul> Additional Qualifications and Skills <ul><li>Must be highly organized, detailed oriented and can work competently and efficiently in a multi-task environment.</li><li>Strong written and oral communication skills.</li><li>Ability to accurately proofread and edit correspondence.</li><li>Strong interpersonal skills; excellent phone manner and personal presentation.</li><li>Ability to work under pressure, understand and follow policies and procedures, and accommodate change.</li><li>Ability to work independently as well as collaboratively on a team.</li><li>Experience interacting with corporate executives and senior level staff preferred. Comfortable speaking in group settings.</li><li>The successful candidate will be highly organized and able to work independently.</li><li>They should be mission driven, have attention to detail, strong organizational ability, and robust communications skills.</li></ul> Additional Information <ul><li>This position requires a 3 month orientation and review period.</li><li>Please include a cover letter with your application.</li></ul>To learn more about the AA&amp;D team, please visit our Careers site at <a href="https://alumni.harvard.edu/careers" target="_blank">https://alumni.harvard.edu/careers</a> To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion &amp; Belonging at <a href="https://dib.harvard.edu/" target="_blank">https://dib.harvard.edu/</a>. Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know. COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Benefits We invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul> <li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li> <li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li> <li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li> <li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul> LinkedIn Recruiter Tag (for internal use only) #LI-JP1 Department Office Location: USA - MA - Cambridge Job Code: 403040 Coordinator II Job Function: Alumni Affairs and Development, General Administration Work Format: Hybrid (partially on-site, partially remote) Sub Unit: ------------ Salary Grade: 055 Department: Alumni Affairs and Development Union: 55 - Hvd Union Cler &amp; Tech Workers Time Status: Full-time Pre-Employment Screening: Identity Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI244187917

Development Coordinator, Principal Gifts, FAS

Harvard University Position Title: Development Coordinator, Principal Gifts, FAS Req ID: 66322BR School or Unit: Alumni Affairs and Development Description: Job Summary Alumni Affairs and Development (AA&amp;D) Alumni Affairs and Development is a dedicated team supporting Harvard's advancement activity through front-line fundraising, alumni and volunteer engagement, technology, prospect management and research, business process, events, communications, and many other areas. Our goal is to create an environment of respect that leverages the many talents, perspectives, and experiences of our employees; to deliver the strongest possible results by incorporating diverse perspectives into our daily work; and to make AA&amp;D a great place to work for everyone. We strive to live our values of respect, inclusion, trust, collaboration, continuous improvement and innovation; and open communication and effective information sharing in our daily interactions and our work. AA&amp;D is comprised of the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&amp;D Resources, the Harvard Alumni Association (HAA), and the Office of the Vice President (OVP). The Development Coordinator is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non-exempt position supports a Senior Principal Gifts fundraiser to advance the philanthropic mission of the Faculty of Arts and Sciences. Position Description The list below covers the most significant responsibilities of the position. However, it does not exclude other duties, the inclusion of which would be in conformity with the level of the position.<ul><li>Works in partnership with and supports the work of a Senior Director of Development, Principal Gifts officer to raise funds for FAS and Harvard priorities.</li><li>Ensure that fundraiser is effectively handling their day-to-day needs, which could include writing email responses, ensuring response to emails (internal and external) are done in a timely manner, confirming that fundraiser is prepared for their various meetings or deadlines for the week.</li><li>Oversees all aspects of support of the Senior Principal Gifts fundraiser's prospect management process including (but not limited to) drafting prospect outreach, memos, correspondence, and reports; finalizing meeting materials and follow-up action items, and drafting follow-up notes to stakeholders.</li><li>Coordinates proposal development, briefings, correspondence and other requests for the fundraiser in close partnership with colleagues across the team such as donor relations, research, events and others.</li><li>Drafts a high volume of high-quality donor briefings in entirety ahead of fundraisers domestic and international travel in partnership with fundraiser for meetings with the President, Deans, Provost, Faculty, and other staff. Including monitoring activity within and outside of the FAS, drafting talking points and donor strategy, assessing University ties and affiliations, analyzing giving history, researching philanthropy outside of the University, and examining University's current priorities.</li><li>Ensures fundraiser's timely and effective follow up with donors, including tracking gift conversations, solicitation strategies, prepare follow-up steps and action items, keeping track of stewardship opportunities, liaising with Research teams.</li><li>Collaborates with fundraiser to organize and run reoccurring planning meetings for internal colleagues to help move regionally based strategic and collaborative conversations forward.</li><li>Partners with fundraiser to ensure timely planning of regionally based events and trips ahead of each fiscal year, coordinating various planning meetings with internal stakeholders and serve as a strategic thought partner throughout the process. </li><li>Achieves proficiency in the alumni/donor database to research prospects, organize data, produce reports and ensure all information is entered accurately and timely.</li><li>Processes and books complex, high-level gifts and pledges through the proper channels. Inform fundraisers of completed gifts and communicates with colleagues to ensure accurate stewardship.</li><li>Serving as point of contact and being available for troubleshooting during fundraisers travel days as needed.</li><li>Ensures trip follow up is completed, including preparing debriefs, drafting thank you notes, and coordinating with fundraiser's Development Assistant to make sure all database updates and expense reports are completed in a timely manner.</li><li>Provides a high level of customer service to internal and external stakeholders such as donors and/or alumni both domestically and internationally, including communicating with donors on gift logistics and event or meeting details.</li><li>Communicate fundraiser's schedule, bandwidth, and goals to internal constituents when fundraiser is unavailable.</li><li>Serves as a resource for policies, protocols, and procedures.</li><li>Builds relationships and collaborates with other departmental teams including (but not limited to) the University Development Office, Harvard College Fund, Academic and Donor Engagement, Communications, Events, Alumni Development Services, Development Technology Services, and the Harvard Alumni Association.</li><li>Participates in various team and staff meetings throughout the year and is an engaged member of the team.</li><li>Provides other job-related duties as required.</li></ul> Basic Qualifications <ul><li>1-2 years of work experience related to development, volunteer management, constituent engagement, or project management.</li><li>Strong knowledge of Microsoft Office</li><li>Strong writing skills and attention to detail</li><li>Available to work additional evening hours if necessary</li></ul> Additional Qualifications and Skills <ul><li>Must be highly organized, detailed oriented and can work competently and efficiently in a multi-task environment.</li><li>Strong written and oral communication skills.</li><li>Ability to accurately proofread and edit correspondence.</li><li>Strong interpersonal skills; excellent phone manner and personal presentation.</li><li>Ability to work under pressure, understand and follow policies and procedures, and accommodate change.</li><li>Ability to work independently as well as collaboratively on a team.</li><li>Experience interacting with corporate executives and senior level staff preferred. Comfortable speaking in group settings.</li><li>The successful candidate will be highly organized and able to work independently.</li><li>They should be mission driven, have attention to detail, strong organizational ability, and robust communications skills.</li></ul> Additional Information <ul><li>This position requires a 3 month orientation and review period.</li><li>Please include a cover letter with your application.</li></ul>To learn more about the AA&amp;D team, please visit our Careers site at <a href="https://alumni.harvard.edu/careers" target="_blank">https://alumni.harvard.edu/careers</a> To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion &amp; Belonging at <a href="https://dib.harvard.edu/" target="_blank">https://dib.harvard.edu/</a>. Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know. COVID 19 Vaccination Information: The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. Benefits We invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul> <li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li> <li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li> <li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li> <li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul> LinkedIn Recruiter Tag (for internal use only) #LI-JP1 Department Office Location: USA - MA - Cambridge Job Code: 403040 Coordinator II Job Function: Alumni Affairs and Development, General Administration Work Format: Hybrid (partially on-site, partially remote) Sub Unit: ------------ Salary Grade: 055 Department: Alumni Affairs and Development Union: 55 - Hvd Union Cler &amp; Tech Workers Time Status: Full-time Pre-Employment Screening: Identity Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI244189473

Description:The National Fire Protection Association's mission is to help save lives and reduce loss with information, knowledge and passion. Established in 1896, we are dedicated to the elimination of death, injury, property and economic loss due to fire, electrical and related hazards. The Association delivers information and knowledge through more than 300 consensus codes and standards, research, training, education, outreach and advocacy; and by partnering with others who share an interest in furthering the NFPA mission. NFPA is seeking to hire two Regional Electrical Specialist over the course of 2024. Regional Electrical Specialists provide outreach and advocacy assistance to state and local jurisdictions for the use and enforcement of NFPA electrical safety tools and solutions, including the NEC and related electrical standards. They serve as an effective spokesperson for electrical safety and advocacy and are responsible for engaging and maintaining deep relationships with a variety of stakeholders, including electrical inspection professionals and the electrical industry to support NFPA's mission at the state and local level. The successful candidate has a keen understanding of the NEC and related electrical codes and standards at the state and local levels; experience in electrical safety, with a fundamental understanding building, fire and life safety; strong communication/public speaking skills; the ability to maintain NFPA's presence within a designated region; and implement the regional operation team's strategy. PRIMARY DUTIES/RESPONSIBILITIES 1. Serve as an electrical subject matter expert for the regional team and other divisions at NFPA, providing content, speaking engagement and outreach support at the state and local level.2. Promote and support NFPA's Electrical Inspection Section and the Electrical Section.3. Monitor and participate in legislative and rulemaking for use of the NEC and related electrical codes and standards at the state and local level.4. Represent NFPA at meetings, code hearings, and legislative sessions to support NFPA's mission.5. Promote and assist with implementation of NFPA tools and solutions at the state and local level. 6. Engage a variety of stakeholders in the region to represent NFPA interests and build deep relationships, coordinating activities with Association staff and membership sections.7. Continue to expand and maintain knowledge of electrical safety and the NEC.8. Contribute to the success of NFPA's strategic plan.9. Identify opportunities and initiate efforts for NFPA to strengthen relations and improve safety in the region.10. Prepare reports and correspondence relating to responsibilities and feedback to the Association.11. Manage remote regional office and travel schedule.12. Monitor the status of activities within allocated budget.13. Assist with other regional and national activities as may be assigned.Requirements:1. Work experience in electrical inspections and the electrical industry.2. Bachelor's degree in electrical-related curriculum or relevant building construction program or a related professional program and a high school diploma.3. Minimum of 10 years' experience in the use, promulgation or enforcement of electrical codes and related standards.4. Knowledge and understanding of electrical codes and standards and electrical safety.5. Proven public speaking experience.6. Ability to communicate effectively with a variety of stakeholders.7. Experienced in building and maintaining strong relationships with a variety of stakeholders.8. Forward thinking with an ability to create and execute ideas and strategies.9. Up to 50% travel.10. Must have a valid driver's license.11. A successful background check will be required. National Fire Protection Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. PI244179568

Regional Electrical Specialist

Harvard University Position Title: Administrative Assistant Req ID: 66295BR School or Unit: Faculty of Arts and Sciences Description: Job Summary Reporting to the Associate Director of Administration and relevant faculty, this position provides complex administrative support to faculty members with active research and teaching programs in the Physics Department. The Swampland Administrative Assistant is responsible for providing high-level administrative and financial support to the Swampland Initiative. This position will be responsible for managing multiple events per year along with a robust visitors program, which is central to the operation and mission of the Swampland Initiative. The Swampland Initiative will invite 2-3 visitors per week for the entire academic year and will require extensive time managing logistics related to this travel. Position Description Administrative Support <ul><li>Provide high-level administrative support to very active/complex research group</li></ul><ul><li>Arranges extensive and complicated international and local travel arrangements for 2-3 visitors per week during academic year</li></ul><ul><li>Prepares schedules for visitors</li></ul><ul><li>Schedules meetings/seminars, maintains detailed calendars, and keeps faculty/group websites up to date</li></ul><ul><li>Oversees appointment process for research scholars, postdoctoral fellows, graduate and undergraduate students; works with Research Scholar Coordinator to process appropriate visa requests and submits relevant paperwork</li></ul><ul><li>Composes and edits correspondence for PI as required by their research and scholarly initiatives</li></ul><ul><li>Helps assign workspace for group. Maintains office area, equipment, supplies, and files</li></ul> Research Administration, Finance, and Purchasing <ul><li>Interprets, applies, and advises on department and University policies/procedures</li></ul><ul><li>Works closely with Physics Research Admin team to support preparing, submitting, and managing sponsored research grants. Assists with proposal preparation, including funding for personnel groups, budget justifications, equipment quotes, and technical progress reports</li></ul><ul><li>Creates, submits, and maintains all progress and final reports as they relate to sponsored funding</li></ul><ul><li>Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool. Prepares financial reports using on-line financial systems. May serve as approver for financial transactions representing the department</li></ul><ul><li>Manage all local financial transactions, including reimbursements, PCard, and corporate card expenditures. Trains group members on proper usage of funds and creates reference materials to ensure compliance</li></ul><ul><li>Processes expense reports and reimbursements, reconciles corporate card and PCard payments. Redirects and/or resolves billing problems and accounting errors internally and with outside vendors</li></ul><ul><li>Orders and reviews group members' orders for supplies and equipment</li></ul><ul><li>Serve as group's financial approver for all purchasing requests within Harvard systems</li></ul><ul><li>Performs audit function to assure accuracy and compliance with internal and external regulations</li></ul> Website Management and Technical Support <ul><li>Generates, develops, and maintains faculty websites at the direction of the PI</li></ul><ul><li>Composes and edits correspondence, prepares letters of recommendation, course materials, and scientific articles which may involve scientific terminology and mathematical technical typing and desktop publishing script languages in programs like LaTex, MATLab, and Mathematica</li></ul><ul><li>Manages HUIT equipment and maintains records for computer refresh program</li></ul> Document Administration <ul><li>Draft, edit, and submit a wide array of written material with minimal direction from the PI</li></ul><ul><li>Ensure that publication listings are current and compliant with federal requirements</li></ul><ul><li>Develop and maintain methods for organization of information including files, databases, and other systems as they pertain to the complicated nature of each research PI's group</li></ul> Events Management <ul><li>Coordinates site visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Coordinates Postdoctoral Researcher interview visits, handling all logistics from travel bookings and accommodations, catering orders, and itineraries for visitors</li></ul><ul><li>Organizes events for the research group, including weekly meetings, scientific advisory board meetings, and other events</li></ul><ul><li>Manages, organizes, and executes all aspects of larger-scale meetings and conferences at the direction of the PI, including designing and promoting event collateral</li></ul><ul><li>Manages all logistics of an annual international conference or event from identifying an appropriate venue, vendor management, event coordination, and all related logistics</li></ul><ul><li>Provides administrative support for other projects at the direction of faculty</li></ul> Basic Qualifications <ul><li>Minimum five years of office administration or customer service experience required.</li><li>A combination of education and experience may be considered.</li></ul> Additional Qualifications and Skills <ul><li>Bachelor's degree preferred, or an equivalent of education plus experience in an office environment, perhaps managing budgets.</li><li>Ability to be a self-starter and to work independently with minimal supervision.</li><li>Excellent organizational skills with ability to prioritize in an environment with multiple and conflicting interests.</li><li>Strong customer service skills.</li><li>Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.</li><li>Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.</li><li>Ability to work across teams and with a variety of projects and constituencies.</li></ul> Working Conditions None. Working Conditions Work is performed in an office setting. There is an expectation that the employee be able to work in person in Cambridge, MA 5 days per week from mid-August through mid-May. This position offers summer flexibility of up to 2-days a week for remote work, depending on the needs of the program. In addition between the fall and spring semesters, there is flexibility for up to 2-days a week for remote work, depending on the needs of the program. Local travel may be required to identify and conduct walkthroughs of event spaces. Additional Information Please submit a cover letter when applying for this position. Knowledge of Physics is not necessary to be considered for this position. We regret that Harvard University is unable to provide work authorization and/or visa sponsorship for this position. All formal written offers will be made by FAS Human Resources. Benefits We invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul> <li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li> <li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li> <li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li> <li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul> LinkedIn Recruiter Tag (for internal use only) #LI-KO1 Department Office Location: USA - MA - Cambridge Job Code: 403039 Faculty Assistant III Job Function: General Administration Work Format: On-Site Sub Unit: Sciences Salary Grade: 055 Department: Physics Union: 55 - Hvd Union Cler &amp; Tech Workers Time Status: Full-time Pre-Employment Screening: Identity Schedule: Monday - Friday from 9am - 5pm Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI244136317

Administrative Assistant

Harvard University Position Title: Staff Assistant, Institutional Advancement Req ID: 66267BR School or Unit: Harvard Art Museums Description: Job Summary The Harvard Art Museums' seeks a customer services-oriented staff assistant to join our Institutional Advancement (IA) team. Reporting to and supporting the Chief Development Officer, the Staff Assistant will work independently and as part of the IA team to provide a wide range of complex and confidential administrative and clerical support for this mid-size, team-oriented department. The Staff Assistant will be the administrative contact and liaison with the Art Museums and University constituents and external audiences and contacts like donors and alumni. Position Description Responsibilities<ul><li>Support the Chief Development by managing their calendar, including scheduling meetings with multiple parties, gathering and maintaining data for and assisting with preparation of reports and presentations, and arranging travel and accommodations.</li><li>Greet visitors and handle incoming calls and emails in a professional manner. Direct inquiries to the appropriate staff member.</li><li>Serve as primary coordinator for VIP tour requests.</li><li>Analyze and prioritize inquiries, requests, and correspondence. </li><li>Compose, proofread, edit, and prepare memos, correspondence, and reports. Ensure documents are captured in the database. Assist with presentations. Create and send physical membership cards.</li><li>Prepare materials for departmental meetings, take meeting notes, and track action items. </li><li>Provide financial support by preparing monthly expense reports and staff reimbursement forms, tracking the Institutional Advancement annual budget, reconciling financial reports, as necessary, and participating in the annual budget review and submission process.</li><li>Serve as primary administrative liaison with HUIT and other key university and museum partners.</li><li>Maintain and organize complete and accurate files (both paper and electronic) for donors, projects, and archives. Maintain departmental intranet page.</li><li>Provide administrative support including scheduling meetings, travel arrangements, special event support, as needed.</li><li>Additional projects and related duties as assigned.</li><li>Occasional evening and weekend work may be required.</li></ul> Basic Qualifications Minimum of three years of office administration experience. Education beyond high school may count towards years of experience. Additional Qualifications and Skills College degree preferred; strong written and verbal communication skills; excellent organizational skills; ability to prioritize; discretion with sensitive or confidential information; accuracy and attention to detail; ability to take initiative, work independently and across teams and with a variety of projects and constituencies; flexibility and adaptability essential; ability to manage multiples tasks in active, high energy department; interest/background in museums and fundraising preferred. Strong customer skills with a helpful, problem-solving attitude. Strong computer skills (Word, Excel, PowerPoint, Zoom). Additional Information A cover letter is requested. This position may require occasional work beyond the regular schedule including some evenings and/or weekends. The Harvard Art Museums require a pre-employment reference and background screening. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. About Us About the Harvard Art Museums Ever since their founding, the Harvard Art Museums-the Fogg Museum, Busch-Reisinger Museum, and Arthur M. Sackler Museum-have been dedicated to advancing and supporting learning at Harvard University, in the local community, and around the world. Displayed in galleries that mix not only media but schools of art, the collection at Harvard is celebrated and interrogated within a larger story of artistic expression and historical and contemporary issues. The diverse collection is among the largest in the United States. Through research, teaching, professional training, and public education, the museums strive to advance the understanding and appreciation of art. Benefits We invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul> <li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li> <li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li> <li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li> <li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul> LinkedIn Recruiter Tag (for internal use only) #LI-KP1 Department Office Location: USA - MA - Cambridge Job Code: 403033 Staff Assistant III Job Function: General Administration Work Format: Hybrid (partially on-site, partially remote) Sub Unit: ------------ Salary Grade: 053 Department: Institutional Advancement Union: 55 - Hvd Union Cler &amp; Tech Workers Time Status: Full-time Pre-Employment Screening: Identity Schedule: Full time. Monday through Friday. 35 hours per week. This position may require occasional work beyond the regular schedule including some evenings and/or weekends. Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI243744946

Staff Assistant, Institutional Advancement

Harvard University Position Title: Sr. Organization Development Consultant Req ID: 66412BR School or Unit: University Administration Description: Position Description Reporting to the Senior Director of Executive and Organizational Effectiveness (EOE), the Senior Organizational Development (OD) Consultant will provide organization development consulting to senior administrative and faculty leaders in Harvard schools and departments. Key responsibilities include serving an as executive coach to senior administrative leaders and faculty leaders as well as working with leadership to foster a culture of equity, diversity, inclusion, belonging and engagement. Additional roles and responsibilities include:<ul><li>Serve as OD consultant to senior administrative leaders and faculty leaders, including but not limited to: conducting organizational assessments and organization re-design; consulting on the design and implementation of large-scale change efforts, dynamic work strategies and strategic planning; working with leadership to foster a culture of equity, diversity, inclusion, belonging and engagement.</li><li>Collect, share and publicize resources, tools and best practices for key initiatives, and convene relevant communities of learning.</li><li>Facilitate leadership development workshops for senior administrative leaders and faculty leaders.</li><li>Develop and implement organization development solutions in partnership with related HHR departments and local school/unit leadership.</li><li>Collaborate with relevant Center for Workplace Development (CWD) colleagues in developing intervention strategies.</li><li>Represent CWD and Harvard Human Resources (HHR) on University and external committees.</li><li>Other duties and projects as assigned.</li></ul> Basic Qualifications <ul> <li>Bachelor's degree or equivalent work experience required</li> <li>Minimum of 8 years' relevant work experience</li> </ul> Additional Qualifications and Skills <ul><li>Master's degree in organizational development (or related area) preferred along with a minimum of eight years OD consulting experience.</li><li>Three years of leadership coaching experience required.</li><li>International Coaching Federation(ICF) recognized coaching program completion OR an advanced degree in counseling or related field is highly preferred.</li><li>Demonstrated excellence in consulting skills working with executives and large-scale interventions.</li><li>Demonstrated expertise in a broad array of leadership and organization development areas, with an emphasis on organization design, strategy development, implementing change, and organizational culture.</li><li>Demonstrated ability to quickly assess organizational needs and culture and implement appropriate interventions.</li><li>Demonstrates insight and creativity and offers options and solutions when approaching issues or problems.</li><li>Is proactive in identification and communication of issues or barriers that may impede an initiative or compromise its success and uses critical thinking skills to identify and determine alternative solutions/approaches.</li><li>Effective communication and influencing skills, both written and oral, with the ability to clearly and concisely share information and ideas with a range of senior audiences.</li><li>Strong qualitative research skills.</li><li>Capacity to develop and maintain strong professional relationships across the organization and to work collaboratively with colleagues.</li></ul> Working Conditions This is a hybrid role requiring 2-8 days per month on-campus, including regularly scheduled and short notice meetings, as determined by client needs. Work is performed in an office setting Harvard Human Resources actively supports hybrid work where business and team needs allow. This is a five day per week position with a hybrid schedule. Additional details pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (CA, CT, GA, MA, MD, ME, IL, NH, NY, RI, VA, VT, WA) The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines Additional Information Harvard University regrets that it cannot provide Visa Sponsorship for this position. Benefits We invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul> <li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li> <li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li> <li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li> <li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul> LinkedIn Recruiter Tag (for internal use only) #LI-AB1 Department Office Location: USA - MA - Cambridge Job Code: H0659P HR Organiztnal Dvlpmnt Cons V Job Function: Human Resources Work Format: Hybrid (partially on-site, partially remote) Sub Unit: ------------ Salary Grade: 059 Department: CWD Executive &amp; Org Effectiveness Union: 00 - Non Union, Exempt or Temporary Time Status: Full-time Pre-Employment Screening: Education, Identity Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI244136894

Sr. Organization Development Consultant

Harvard University Position Title: Staff Assistant, Communications and Engagement Req ID: 66306BR School or Unit: Harvard Graduate School of Design Description: Job Summary The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines-architecture, landscape architecture, urban planning, urban design, design engineering, and real estate-as well as advanced research programs that cut across these disciplines and a robust public program of lectures, exhibitions, and publications. The immense variety of people, programs, and ideas at the School sustains a vibrant and rich environment for learning, inquiry, and collaboration, unlike any other design school. The Staff Assistant in Communications and Engagement advances communications and engagement efforts for the Development and Alumni Relations Office (DevAR) at the Harvard Graduate School of Design (GSD). The responsibilities of this role include coordinating and executing communications initiatives directed at alumni and friends, assisting with project planning and management, and supporting engagement activities that are critical to department fundraising, engagement, and stewardship efforts. Reporting to the Director of Development Communications with a dotted line to the Director of Student-Alumni Engagement, the person in this position works collaboratively and must be able to move approved material forward independently. This is a fast-paced work environment with multiple changing priorities; the Staff Assistant is expected to anticipate problems and help resolve them. The successful candidate will be creative and pragmatic, interested in improving and expanding our promotion efforts as well as contributing to inspiring events and communications. The Staff Assistant must adhere to timelines and be adept in project management, data maintenance, and crucial administrative duties. Position Description TYPICAL DUTIES AND RESPONSIBILITIES: <ul><li>Write, design, and deploy digital marketing campaigns. </li><li>Generate and maintain content for alumni and friends on the GSD website.</li><li>Organize and manage the inventory of collateral materials, publications, branded materials, photography, and event supplies.</li><li>Compose and proofread news items, letters, and stories for an audience of alumni and friends. </li><li>Prepare correspondence, reports, metrics, and other materials using MS Office and development database. </li><li>Provide on-site support for local DevAR events. </li><li>Enter contact reports in the development database.</li><li>Oversee external inquiries and requests received through the office's email inboxes. Respond to requests and route as appropriate.</li><li>Perform general administrative duties, including: scheduling projects and meetings; taking notes; arranging for faculty, speaker, and staff travel; organizing files; supporting DevAR meetings and volunteer councils. </li><li>Other duties and administrative tasks as assigned by the Director of Development Communications and the Director of Student-Alumni Engagement.</li></ul>Please note: Some evening and weekend work is required to support events. SUPERVISORY RESPONSIBILITIES: There are no supervisory responsibilities associated with this position. Basic Qualifications <ul><li>HS Diploma or equivalent. </li><li>Minimum of 3 years' full-time work experience in event planning/digital marketing or equivalent transferable experience.</li><li>Microsoft Office and strong computer skills in a PC environment with the ability to master new software applications and technologies in database management. </li><li>Must demonstrate excellent written and verbal communication and customer service skills.</li></ul> Additional Qualifications and Skills <ul><li>Bachelor's degree preferred.</li><li>Ability to anticipate, take initiative, and resolve problems to effectively fulfill responsibilities.</li><li>Ability to work independently and flexibly.</li><li>Must be professional, enthusiastic, collaborative, focused, motivated to learn, reliable, able to change, and able to work effectively with people from different backgrounds and experiences.</li><li>Embody a high degree of professionalism with the ability to handle sensitive and confidential materials with sound judgment and discretion. </li><li>Have an interest or background in higher education, museums, fundraising, or arts and design/the design professions.</li><li>Have a proven track record of providing exceptional customer service. </li><li>Be creative and curious, interested in researching and brainstorming new event and promotion ideas, attending GSD public lectures and events, and engaging with colleagues outside of the DevAR team.</li><li>Have a strong attention to detail and consistent follow-through with the proven ability and judgment to take initiative.</li><li>Must be highly organized, detail-oriented, conscientious, and efficient, with the ability to handle multiple tasks accurately under deadline pressure.</li><li>Accept challenging projects and be eager to develop new skills in a fast-paced and flexible environment.</li><li>Conscientious team member with the ability to work independently.</li><li>Familiar with content management systems, including WordPress and Salesforce, event registration and management platforms, and the Adobe Creative Suite.</li><li>Committed to valuing diversity and contributing to an inclusive working and learning environment. </li></ul> Working Conditions This position is based in Cambridge, MA, and requires on-campus work one or more days a week. The work is mainly performed in an office setting. Flexible work options for this role will be discussed during the interview process. This position is hybrid and open to candidates residing in Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, and Vermont. However, is essential for the Staff Assistant to be present at the GSD frequently and on a flexible basis according to event and communications priorities. Additional Information Please note that in order to be considered for this position, a cover letter and resume are required with the submission of your application. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. For more information about Harvard GSD see: <a href="https://www.gsd.harvard.edu/" target="_blank">https://www.gsd.harvard.edu/</a> Benefits We invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul> <li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li> <li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li> <li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li> <li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul> LinkedIn Recruiter Tag (for internal use only) #LI-LP1 Department Office Location: USA - MA - Cambridge Job Code: 403033 Staff Assistant III Job Function: Alumni Affairs and Development, Communications, General Administration Work Format: Hybrid (partially on-site, partially remote) Sub Unit: ------------ Salary Grade: 053 Department: Development and Alumni Relations Union: 55 - Hvd Union Cler &amp; Tech Workers Time Status: Full-time Pre-Employment Screening: Identity Commitment to Equity Diversity Inclusion and Belonging: Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values. EOE Statement: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. PI244088120

32 Administrative Jobs in Massachusetts