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International Data Group, Inc Equal Employment Opportunity/M/F/disability/protected veteran status Executive Assistant US-MA-Needham Job ID: 2024-5526 Type: Regular (Full Time) Category: Marketing IDG Overview IDG is seeking a seasoned Executive Assistant to support the EVP, Transformation Business Operations and the CHRO. The Executive Assistant will play a pivotal role in ensuring the efficiency, effectiveness, and strategic focus for these executive offices . This position demands exceptional organizational skills, a high level of discretion, and the ability to handle sensitive information with confidentiality. The seasoned Exeutive Assistant will have a high sense of urgency and problem-solving skills, as well as the capacity to handle a wide range of responsibilities, including administrative tasks, communication management, project coordination, and strategic support. Responsibilities Administrative Support:<ul><li>Manage executives' calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.</li><li>Prepare and organize documents presentations, and reports for internal and external meetings.</li><li>Handle expense reports, invoices, and other financial documentation.</li><li>Organize team meeting cadences, including preparation of agendas, notetaking</li><li>and following up with responsible parties on associated actions and deadlines</li></ul>Communication &amp; Relationship Management:<ul><li>Serve as the primary point of contact between the executives and internal/external stakeholders.</li><li>Build and maintain strong relationships with key stakeholders, including executives and external partners.</li><li>Act as a liaison between the executive and other team members, fostering effective communication.</li></ul>Event Planning:<ul><li> Coordinate and plan special events and team meetings as required.</li><li> Ensure all logistical arrangements are in place, including travel, venue selection, catering, and invitations. </li></ul> Qualifications <ul><li>Bachelor's degree or equivalent experience</li><li>10-15 years of proven experience as an Executive Assistant supporting C-level executives.</li><li>Exceptional organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Proficiency in office software and tools, including Microsoft Office Suite and calendar management applications.</li><li>Strong problem-solving skills and the ability to work independently.</li><li>High level of emotional intelligence and mindful stakeholder management.</li><li>Discretion and confidentiality in handling sensitive information.</li><li>Adaptability and the ability to thrive in a fast-paced, ambiguous and dynamic environment.</li></ul>This role is located in our Needham MA office, with a hybrid work schedule. We will consider qualified candidates for a remote approved US east coast location. About IDGFor more than five decades IDG and its businesses have been at the forefront of every major shift in the technology market, providing critical insights for tech suppliers and buyers. Our vision is to make the world a better place through technology. Through our global brands, IDC and Foundry, we offer proprietary data, innovative platforms, and trusted content.IDG is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.At IDG, we are committed to fair and equitable pay practices. We pay our employees equitably for their work, commensurate with their individual skills and experience. Salary range and additional compensation, including discretionary bonuses and incentive pay, are determined by a rigorous review process. This process considers the experience, education, certifications, and skills required for the specific role, equity with similarly situated employees, as well as employer-verified US region-specific market data provided by an independent 3rd party partner. The expected total annual compensation, depending on location and experience, is between $100,000 and $120,000 and is inclusive of base salary and variable compensation (if applicable). PI243805864

Executive Assistant

Posting Number: 0601131 Position Title: Administrative Assistant, Registrar's Office FLSA: Non-Exempt Job Type: Full-Time Staff Term: 12 Months Staff Work Schedule (hours/dates): Monday-Friday, 8:30am-4:30p Academic Year Schedule (dates): Faculty Term: Position Type: Staff Department: Registrar Job Summary/Basic Function: The Administrative Assistant in the Registrar’s Office will manage the front office, answer telephones, respond to emails and provide general front line office support and customer service to students, faculty, and staff. The Administrative Assistant will respond to questions about Wheaton systems and academic policies and provide systems and data entry support including student record maintenance in Ellucian Banner. Other Functions of the Administrative Assistant: <ul><li>Processing documents</li><li>Scheduling meetings</li><li>Managing office calendar</li><li>Verifying student enrollment</li><li>Processing academic transcripts</li><li>Other duties as assigned</li></ul> Minimum Qualifications: <ul><li>High School diploma and minimum of one to three years’ of office or administrative experience or equivalent combination of education and experience is required</li><li>Proficiency with MS Office and Google calendar</li><li>Ability to handle sensitive and confidential information with tact and discretion</li><li>Excellent data entry skills with good attention to detail</li><li>Excellent communication and customer-service skills</li><li>Ability to prioritize work and manage competing priorities</li></ul> Preferred Qualifications: <ul><li>Associates degree preferred</li><li>Previous experience in higher education</li><li>Knowledge of student information systems, preferably Banner, strongly preferred</li></ul> Compensation and Benefits: To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and <a href="https://wheatoncollege.edu/about-wheaton-college/offices-services/human-resources/employee-benefits-and-policies/" target="_blank">benefits</a> program. When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources. The starting hourly rate for this position is $20/hr. Physical Demands: ADA Statement: Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Eeo Statement: Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton’s core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences. Posting Date: 07/19/2024 Closing Date: Open Until Filled: Yes Contact(s): Office of Human Resources Contact Phone/Extension: 508-286-8206 Contact Email: <a href="mailto:careers@wheatoncollege.edu" target="_blank">careers@wheatoncollege.edu</a> Contact Fax: Special Instructions to Candidates: The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider. While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases. References: Supplemental Questions: Required fields are indicated with an asterisk (*). Optional &amp; Required Documents: Required Documents<ol><li>Cover Letter</li><li>List of References</li><li>Resume</li></ol>Optional Documents PI244032350

Administrative Assistant, Registrar's Office

Posting Number: 0601119 Position Title: Director of Faculty Affairs and Academic Operations FLSA: Exempt Job Type: Full-Time Staff Term: 12 Months Staff Work Schedule (hours/dates): M-F 8:30-4:30 Academic Year Schedule (dates): Faculty Term: Position Type: Staff Department: Provost Job Summary/Basic Function: The Office of the Provost oversees the operations of the academic affairs units of the college, including faculty and academic departments, Library, Registrar, Academic Advising, Global Education, and Arts and Innovation Spaces. The Office of the Provost provides leadership on matters of curriculum, faculty governance, and academic vision and planning. The Director of Faculty Affairs and Academic Operations reports directly to the Provost to ensure the strategic, efficient, and effective administration of key office operations. The Director of Faculty Affairs and Academic Operations works closely and collaboratively with constituents across the college. The Director works across these units to strategically and collaboratively define, develop and direct effective and efficient systems, practices, and administrative policies of the Office of the Provost and by extension Academic Affairs. The Director supports faculty surveys (IPEDS, AAUP, etc.) and collaborating with IR on faculty data. This position is the primary point of contact to ensure the smooth and efficient execution of academic and faculty operations. The Director takes initiative to shape and administer processes that support academic and faculty affairs, including but not limited to overseeing: day-to-day operations; the faculty appointment process; faculty scholarship and promotions process; reaccreditation efforts as the liaison to the New England Commission on Higher Education; sensitive faculty affairs matters as the Title IX liaison for faculty; and sabbatical and leave process. This position also serves on several key academic and faculty committees and college workgroups, participates as a member of the President’s Advisory Committee, and is included as a representative of the Office of the Provost on various initiatives, as needed. This position requires: strategic thinking to drive the smooth and effective operations of the Office of the Provost; dedication to developing successful collaborations with other key departments; capacity to lead, define, develop and drive operational systems practices, protocols, and policies; and project management capability to help the office manage multiple and competing priorities. The Director must be skilled and comfortable operating with discretion and with a high level of confidentiality to effectively manage and resolve sensitive faculty matters. The Director must have the ability to take initiative and make decisions thoughtfully and must share a dedication to inclusion and belonging in all its forms so as to ensure equity mindedness in the operations of the Office of the Provost. <ul><li>Directs the day-to-day operations of the Office of the Provost; collaborates to define, develop and drive operational systems, practices, protocols, and policies.</li><li>Coordinates assessment efforts and reports; serves as the institution’s liaison to our accrediting body.</li><li>Collaborates with Institutional Research on faculty data and faculty surveys.</li><li>Oversees the faculty appointment process; partners with the Associate Provosts to manage staffing and scheduling.</li><li>Collaborates with Human Resources with regards to faculty related matters such as appointments, leaves, benefits, etc.</li><li>Oversees the faculty Visa process; serves as the primary contact with legal services to effectively manage and execute the application process.</li><li>Oversees the faculty scholarship and promotions process; manages Summer Research Award process; collaborates to prepare annual reports.</li><li>Manages sensitive faculty affairs matters; addressing and resolving sensitive matters under the direction of the Provost.</li><li>Oversees the sabbatical and leave process; maintains records of sabbaticals and sabbatical requests, drafts and distributes sabbatical eligibility and sabbatical awards; collaborates to ensure proper payroll process in response to sabbaticals.</li><li>Serves on key faculty and academic committees and any assigned college workgroups.</li></ul> Minimum Qualifications: <ul><li>Bachelor’s degree with a minimum of 7 years of progressively responsible professional experience in an academic organization or management position. Experience successfully managing projects and initiatives is required.</li><li>Master’s degree preferred. Direct management of academic operations experience at a high-level is desirable.</li><li>Equivalent combination of education and experience may be substituted to meet hiring criteria.</li></ul> Preferred Qualifications: Desired candidate is an experienced professional with proven success, capable of independent and strategic work. Presents experience serving as the point person and expert source of information, with a collaborative and flexible style; able to develop trusting long-term relationships with constituents; and create and maintain a team culture with a commitment to service. Displays an ability to manage complex faculty matters and ability to work collaboratively across all levels of the organization. Must be detail-oriented with excellent interpersonal and communication skills, tact and discretion. Must be able to work independently and as part of a team, and balance shifting priorities. <ul><li>Working knowledge of academic affairs and related operations.</li><li>Strong organizational skills with the ability to interpret and execute complex academic policies and procedures.</li><li>Decision making, analytical, problem solving, critical thinking, and resource management skills.</li><li>Able to respond promptly and effectively to communications.</li><li>Able to plan for and meet critical deadlines and adapt to new information and situations.</li><li>Competency in technical and data manipulation skills with the ability to use systems and software applications including MS Office 365, Adobe, Google Drive suite, Adobe and Banner.</li><li>Awareness of FERPA regulations is required. Must be capable of maintaining confidential information, and performing a wide range of duties that require developing consensus and maintaining a diplomatic manner.</li><li>Experience working with post-award grants is preferred.</li></ul> Compensation and Benefits: To attract and retain the most talented individuals, Wheaton College maintains a flexible and competitive staff compensation and <a href="https://wheatoncollege.edu/about-wheaton-college/offices-services/human-resources/employee-benefits-and-policies/" target="_blank">benefits</a> program. When determining and establishing hiring rates or recruitment ranges for a position, the College considers a number of factors including the budget for the position, the range of the grade, the external market for the position or similar positions, level and scope of responsibilities, required education, skills and relevant experience as well as internal equity. All salary offers must have the prior approval of the Office of Human Resources. The salary for this position will be commensurate with the qualifications, education and experience. Physical Demands: Most workdays will be in the office. ADA Statement: Individuals must possess these knowledges, skills and abilities or be able to explain and demonstrate that the individual can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. Eeo Statement: Wheaton College is an equal opportunity/affirmative action employer and does not discriminate against any individual or group on the basis of gender, sexual orientation, gender identity or expression, age, race, color, religion, national origin, veteran status, genetic information, or disability. In a continuing effort to maintain and enrich an intellectually diverse learning environment, the Department and the College actively encourages applications from women and members of underrepresented groups. Wheaton’s core belief is that valuing diversity is pivotal to personal development, intellectual expansion, and societal equity. Our community is united by a shared dedication to equity and access that is essential to providing a transformative education in the Liberal Arts and Sciences. Posting Date: 07/09/2024 Closing Date: Open Until Filled: No Contact(s): Office of Human Resources Contact Phone/Extension: 508-286-8206 Contact Email: <a href="mailto:careers@wheatoncollege.edu" target="_blank">careers@wheatoncollege.edu</a> Contact Fax: Special Instructions to Candidates: The federal government and the state of Massachusetts have made the decision to end the COVID-19 public health emergency. Effective June 1, 2023, the college will no longer require COVID-19 vaccinations and boosters for members of our community. Rather, we strongly recommend that everyone stay up to date on their vaccinations, including boosters, as recommended by their health care provider. While we will no longer require COVID-19 vaccinations, we strongly encourage members of our campus community to adhere to public health recommendations for vaccination to protect against COVID-19, as well as influenza and other diseases. References: Supplemental Questions: Required fields are indicated with an asterisk (*). Optional &amp; Required Documents: Required Documents<ol><li>Cover Letter</li><li>List of References</li><li>Resume</li></ol>Optional Documents PI243525919

Director of Faculty Affairs and Academic Operations

Roger Williams University Location: Bristol, RI Category: Professional and Clerical Posted On: Tue Jul 16 2024 Job Description: The Administrative Assistant is responsible for performing a wide variety of administrative duties to support the overall operations in the department.

<ul><li>Serve as the primary administrative support.</li><li>Support full-time faculty members and adjunct faculty in carrying out their teaching and advising responsibilities. Provide information on courses, enrollments, students, and room assignments.</li><li>Copy syllabi and course assignments and maintain syllabi file.</li><li>Process mail and work orders.</li><li>Act as a liaison with the Registrar Office, Admissions, Facilities, and other offices as needed.</li><li>Process Standard Engagement Contracts and Freelance Worker Agreements for visiting artists and lecturers at the request of the Deans, Associate Deans, Manager, Feinstein Operations, Department Chairs and faculty.</li><li>Communicate with artists and lecturers on schedules and to obtain contract and other forms signatures.</li><li>Prepare purchase requisitions for payment.</li><li>Work with Office of General Counsel to ensure timely and accurate processing of forms and with Finance office on payment.</li><li>Arrange accommodations and meals when required, and serve a liaison between faculty and visitors on detail of arrangements.</li><li>Assist faculty and staff in the navigation of the contract process.</li><li>Oversee purchases of instructional materials requested by faculty and other purchase requisitions and orders.</li><li>Use the Associate Deans' and Department Chairs' P-cards as directed for purchases.</li><li>Reconcile monthly P-card statements and maintain inventory of office supplies and stock as needed.</li><li>Act as liaison with Purchasing, Finance, and faculty to resolve any problems.</li><li>Assist students and faculty with registration and add/drop processes.</li><li>Notify students when necessary of course changes or closures.</li><li>Monitor class enrollments.</li><li>Process add/drop forms with Registrar's Office.</li><li>Refer students to Department Chairs as necessary to resolve problems.</li><li>Distribute general academic notices and reminders regarding registration, advising and grade deadlines.</li><li>Help orient new faculty, working with the Deans' and Provost's assistants as necessary to ensure that the new faculty have computer and telephone services set up for their arrival on campus.</li><li>Assist in ordering and acquiring books, materials, ID cards and parking permits.</li><li>Become acclimated to RWU policies and procedures to answer questions as needed.</li><li>Serve as the contact person for students wishing to consult with the Associate Deans and Department Chairs.</li><li>Resolve student problems, answer student queries and/or direct students to the appropriate person/office in a confidential manner.</li><li>Generate reports related to data required by the Department Chairs and Faculty (majors, advisees, GPA reports, etc.) using the University's Enterprise Resource Planning system.</li><li>Help gather, analyze, and interpret data for ongoing program assessment.</li><li>Assist in creating and maintaining an archive of assessment material and results.</li><li>As needed, train, oversee and schedule the duties of work-study students.</li><li>Book classroom space for a variety of activities such as special lectures, department meetings, senior theses readings and exhibitions, etc.</li><li>Maintain the upmost confidentiality with matters pertaining to students, faculty, staff, complaints and external constituencies.</li><li>Handle all copy jobs.</li><li>Assist in maintenance of department Bridges sites, which contains syllabi, current user lists, and announcements. Maintain and update department websites.</li><li>Send out general memos and reminders such as early referrals, administrative withdrawals, grade deadlines, etc.</li><li>Receive and posts faculty announcements (e.g. class cancellations).</li><li>Maintain various signage in offices (program advertisements, tutoring opportunities, news articles, university events).</li><li>Telephone etiquette, typing, word processing, data entry and clerical skills are required.</li><li>Ability to maintain confidentiality and an atmosphere of professionalism at all times.</li><li>Excellent verbal and written communication skills with excellent interpersonal and organizational skills.</li><li>Knowledge of general office and records management procedures.</li><li>Ability to handle multiple projects and work independently.</li></ul>

Additional Functions

<ul><li>May be required to work in other Feinstein departments including other building locations on a temporary basis at the University's request.</li></ul>

This is a 10-month, full-time (35 hours) PSSA Level 3 Clerical Union position. Job Requirements: <ul><li>High School diploma or equivalent.</li><li>Demonstrable computing skills and efficiency utilizing complex computing applications on the systems and programs of the University's choice. Currently by way of example: Microsoft Office Suite, Internet and web design software.</li><li>Minimum of 2-3 years of increased responsibility in an office setting.</li></ul>

Preferred Qualifications

<ul><li>Associate's Degree.</li></ul>

At the University's discretion, the education and experience prerequisites may be accepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Additional Information: Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit <a href="https://www.rwu.edu/sites/default/files/downloads/studentaffairs/Non-Discrimination_Policy_%2808-2023%29.pdf" target="_blank">here.</a>

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here: <a href="http://www.rwu.edu/student-handbook/sexual-misconduct-gender-based-misconduct-procedures" target="_blank">Title IX Sexual Harassment Policy and Procedures</a>. All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR: Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401) 254-3123 /Email Address: <a href="mailto:jstanley@rwu.edu" target="_blank">jstanley@rwu.edu</a>

Salaries for new hires at Roger Williams University usually fall between the minimum and midpoint salary ranges. PI243824205

Administrative Assistant, SHAE - Roger Williams University

Bluestone Bank Description:The Digital Banking Team Lead performs a variety of duties to service the Deposit Operations department under the general direction of the Deposit Operations Officer. This position guides, trains, mentors and monitors the Deposit Operations Electronic Specialists to ensure proper procedures are developed and followed in compliance with bank policies and all related regulations. This role will develop and oversee department workflow to ensure efficient and accurate servicing of all deposit products and related services and will perform more complex tasks related to electronic banking.Essential FunctionsReasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.<ul><li>Guarantees the timely completion of assigned department related functions through directing, training and advising department staff.</li><li>Oversees the department's review of file maintenance reports relating to electronic processing, customer information and other related services to ensure proper and authorized changes have been completed by bank staff, reporting exceptions to the retail area as needed.</li><li>Writes department procedures, completing updates and modifications as needed.</li><li>Thorough understanding of the FIS deposit operations systems; including IBS Insight, Sales Management, CMSe, CeB, BeB, Mobile Banking, Zelle, FCM and Image Centre. Instructs new users in these applications.</li><li>Reviews and verifies error resolution claim forms for ATM / debit card chargebacks.</li><li>Examines daily incoming wire activity for proper sign-offs, OFAC, deposit/fee posting and wire log accuracy.</li><li>Ensures that servicing for all types of electronic ancillary applications is processed efficiently and accurately.</li><li>Receives, investigates and resolves customer inquiries regarding online banking, mobile banking, mobile deposits and Zelle issues. Collaborates with the Deposit Operations Officer, Operations Specialists, Accounting, and other Bank personnel as needed.</li><li>Assists the Deposit Operations Officer with the bank's legal summonses and subpoenas. Performs the research needed to produce the records requested. Coordinates research activities with the attorney who has made the request. </li><li>Collaborates with the retail and contact center areas to assist with overall branch processing and problem resolution. Keeps retail and customer care center staff informed of core system related issues and changes as needed. </li><li>Works with the Deposit Operations Officer to review, test and integrate any new department products or processes.</li><li>Attends meeting, seminars and educational programs pertaining to all aspects of deposit operations and other job responsibilities. </li><li>Provides backup to the Deposit Operations Officer in their absence.</li><li>Provides prompt and courteous service to both internal and external customers.</li><li>Assists with ongoing audit requests.</li><li>Assumes additional project assignments and other responsibilities as requested. </li></ul>Physical Demands and Work EnvironmentThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit and talk or hear, reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.Affirmative Action/EEO StatementAn Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.Requirements:<ul><li>High School diploma required. </li><li>Three to five years of bank Deposit Operations or Retail Banking experience, including knowledge of deposit products.</li><li>Strong understanding of financial institutions products and services.</li><li>Strong knowledge of Bank's operating systems.</li><li>Self-starter, good at prioritizing, possesses strong customer service, and excellent communications skills.</li><li>Established organizational and analytical skills.</li><li>Ability to quickly learn and properly use various software programs. </li></ul> PI243401645

Digital Banking Team Lead

MassBay Community College <h1>Coordinator of Library Services</h1>United StatesCoordinator of Library Services Department: Learning Resources Location: Wellesley Hills/Framingham MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development. Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary:Theideal candidate will join a vibrant and inclusive educational community andhave a desire and ability to work with a diverse population. This positionincludes duties in connection with patron assistance, circulation, collectionmaintenance, and other basic library functions. They also aid library users inlocating and using materials; charging, renewing and discharge library booksand materials; and performing related work as required. This candidate willalso aid in the maintenance, preparation, distribution and lending of librarybooks and other materials. Key Responsibilities and Duties: Library Services Management:<ul><li>Monitor and ensure accessible, productive, and efficient library services;</li><li>Direct staff at the circulation desk;</li><li>Provide leadership for outstanding customer service;</li><li>Collect and interpret library usage statistics, recommending action plans;</li><li>Assess workflow efficiency and review work quality;</li><li>Train library staff;</li><li>Participate in library planning and policy making;</li><li>Provide remote library services;</li><li>Prepare reports as requested by the Director; </li></ul>Instructional Expertise:<ul><li>Collaborate with faculty and librarians on course design and development;</li><li>Manage course development projects;</li><li>Create web-based resources and tutorials for teaching Information Literacy and Librarian Orientations using technology;</li><li>Analyze and assess course development projects;</li><li>Plan and manage training for new library-related technology and services; </li></ul>Circulation Services Coordination:<ul><li>Plan and manage projects for library staff (e.g., shelf maintenance, weeding, collection updates);</li><li>Provide ongoing feedback and assistance to enhance staff performance; </li></ul>Collection Development:<ul><li>Select new materials (physical and digital);</li><li>Deselect materials based on the college’s collection development policy and usage;</li><li>Monitor donated books and add appropriate ones to the collection; </li></ul>Reference Services and Instruction:<ul><li>Offer reference services to students in person and online;</li><li>Teach library instruction classes; </li></ul>Open Educational Resources (OER) Program:<ul><li>Develop OER partnerships;</li><li>Assist faculty in creating, remixing, and adopting OER materials;</li><li>Evaluate OER services;</li><li>Distance Learning and Online Resources:</li><li>Use web-based platforms to deliver instructions; </li></ul>College Governance and Service:<ul><li>Actively participate in Governance Committees;</li><li>Support college initiatives and co-curricular programming;</li><li>Provide library resources and services support; </li></ul>Library Liaison Support:<ul><li>Support Automotive Technology, Early Childhood Education, Nursing, and Allied Health programs;</li><li>Assist faculty, students, and staff with educational and research needs;</li><li>Collaborate on developing library instruction and online materials;</li><li>Maintain collection standards for accreditation;</li><li>Prepare library program accreditation and for accreditation site visits; </li></ul>HELM (Higher Education Libraries ofMassachusetts) Involvement:<ul><li>Be an active participant in HELM network activities;</li><li>Attend required HELM meetings; and,</li><li>Be flexible in handling unexpected tasks. </li></ul>Commitment toEquity: <ul><li>Support MassBay’s commitment to the Equity Agenda; collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes; </li><li>Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality; </li><li>Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity, and inclusion; </li></ul>This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.Required Qualifications: Master’s degree in Library Science, or closely relatedfield; with five (5) years experience and/or training involving libraryoperations, reference service, bibliographic instruction, circulation service,copy cataloging and library information systems; or an equivalent combinationof education, training, and experience. Preferred Qualifications:<ul><li>Sensitivity and commitment to the goals of Affirmative Action and workforce diversity; </li><li>Experience working in a diverse environment; </li><li>Demonstrated commitment to working with underserved students;</li><li>Experience in a Community College;</li><li>Experience providing reference and instruction services both in-person and online;</li><li>Experience using an integrated library system;</li><li>Knowledge of ACRL (Association of College and Research Libraries) information literacy framework. </li></ul>Additional Information: Salary Range: $70,120 - $78, 415, in accordance with one's education and experience asdictated by the collective bargaining agreement classification compensationstructure. As a Massachusetts State Employee, youare offered an outstanding suite of benefits adding value to your salary.<ul><li>Array of choices for health insurance plans to meet individual/ family needs</li><li>Affordable Dental Insurance and vision discount program</li><li>12 paid State/ Federal holidays</li><li>Generous sick, vacation, and personal time</li><li>Telework option depending on the role/department</li><li>Flexible Spending Plans to reduce your taxable income</li><li>Low-cost basic and optional life insurance</li><li>Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement</li><li>Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).</li><li>Tuition Benefits for employees and dependents at state colleges and universities </li><li>Free Employee Assistance Program (EAP)</li><li>Eligibility towards Public Service Loan Forgiveness (PSLF)</li><li>Free gym and parking on campus </li></ul>Need more info: <a href="https://www.massbay.edu/employment/benefits" target="_blank">https://www.massbay.edu/employment/benefits</a>Position Type: MCCC-Professional Grade 6 Application Deadline: July 16, 2024, or thereafter until filled. To Apply: Please include a letter of interest and resume with your online application. Staff Hiring is subject to state appropriation funding. Final candidates are required to provide sealed transcripts and/or certifications. Hiring is contingent upon a successful CORI clearance. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, <a href="mailto:lmacdonald@massbay.edu" target="_blank">lmacdonald@massbay.edu</a>, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights. Apply NowShare Save Job PI243397384

Coordinator of Library Services

MassBay Community College <h1>Executive Assistant to the Vice President for Enrollment Management</h1>MA, United StatesExecutive Assistant to the Vice President for Enrollment Management Department: Enrollment Management Location: Wellesley Hills MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to meet critical workforce demands of communities, and to contribute to the region’s economic development. Massachusetts Bay Community College values diversity, inclusion, and collaboration. We strongly encourage members of underrepresented communities to apply to join our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary:The ideal candidatewill join a vibrant and inclusive educational community and have a desire andability to work with a diverse population. The Executive Assistant to the Vice President for EnrollmentManagement (VPEM) plays a crucial role in supporting the overall operation ofthe Enrollment Management Division. Thisposition involves providing high-level administrative assistance to the VPEM,managing day-to-day operations, and ensuring effective communication within thedivision, across the college community, and outside with community partners andexternal stakeholders. The Executive Assistant will provide project management,event management, and grant management support to the VPEM throughout the year. This position requires a high level of attentionto detail, professionalism, discretion, critical thinking, and the ability tomanage a wide range of responsibilities in a dynamic academic environment. Key Responsibilities and Duties: <ul><li>Work directly with the Vice President for Enrollment Management to support all aspects of her daily work routine; </li><li>Maintain Vice President’s Calendar and contacts;</li><li>Coordinate communication between the VPEM and key stakeholders: Faculty, staff, students, and external partners;</li><li>Assist with confidential matters related to FERPA, Freedom of Information Act, Federal Financial Aid, and annual audits;</li><li>Maintain departmental communication channels: Draft newsletters, meeting notes; manage internal websites, and facilitate team meetings;</li><li>Develop and refine divisional workflow processes: Implement improvements to enhance efficiency and communication (including but not limited to e-mail, Microsoft Teams, and SharePoint);</li><li>Data analysis and reporting: Compile and analyze enrollment data to identify trends and inform decision-making;</li><li>Research and edit presentations and reports: Support the VPEM in public speaking engagements and internal communication;</li><li>Proactive project and meeting preparation: Anticipate needs and gather relevant information beforehand to optimize the VPEM's time;</li><li>Maintain positive working relationships with faculty, staff, and students across the College;</li><li>Triage inquiries, concerns, and requests from internal and external constituencies in a helpful, professional, and timely manner;</li><li>Assist with budget preparation and maintenance;</li><li>Prepare invoices and purchase order requisitions for Enrollment Management;</li><li>Hire, train and supervise student employees in Enrollment Management;</li><li>Assist VPEM with the Welcome Back Greeter Program;</li><li>Assist the VPEM with various grant program programs including Commonwealth Dual Enrollment Program (CDEP) and Higher Education Innovation Fund (HEIF);</li><li>Serve as OneCard back-up operator if needed;</li><li>Coordinate meetings, including large, complex meetings that span multiple days, locations, and departments;</li><li>Assist with special projects and perform other related duties as assigned;</li><li>This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College.</li><li>All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates diversity.</li></ul>Commitment to Equity: <ul><li>Support MassBay’s commitment to the Equity Agenda;</li><li>Collaborating with faculty, staff, and students on the College’s strategic initiatives dedicated to closing the equity gap related to student outcomes;</li><li>Support MassBay’s commitment to being anti-racist; embracing a community free of bias and inequality;</li><li>Contribute to discussion and review of applicable College policies with a critical lens toward diversity, equity and inclusion;</li><li>Engage with the Office of Diversity on issues related to underserved student success;</li><li>Further the examination of pertinent practices that are culturally responsive and reflective of inclusive perspectives especially when collecting and analyzing departmental outcomes;</li><li>Engage in conversations with colleagues and students regarding best practices within the discipline or programmatic related to equity and inclusion.</li></ul>Thislist is not to be considered all-inclusive. A supervisor may assign otherduties as required to meet the needs and foster the mission of the College. Allemployees of MassBay are expected to work collegially and collaborativelywithin a community that values and celebrates diversity.Required Qualifications:<ul><li>Bachelor’s Degree Required;</li><li>Five years or more experience in college administration;</li><li>Excellent customer service skills;</li><li>Demonstrated professionalism and organizational skills along with the ability to manage multiple tasks concurrently, prioritize the workload, meet deadlines, take initiative, and to work independently and as part of a team;</li><li>Excellent interpersonal, written, and verbal communications skills.</li></ul> Preferred Qualifications:<ul><li>Sensitivity and commitment to the goals of Affirmative Action and workforce diversity; </li><li> Experience working in a diverse environment; </li><li> Demonstrated commitment to working with underserved students.</li></ul>Additional Information: Salary Range: $60,000- $70,000 As a Massachusetts State Employee, youare offered an outstanding suite of benefits adding value to your salary.<ul><li>Array of choices for health insurance plans to meet individual/ family needs</li><li>Affordable Dental Insurance and vision discount program</li><li>12 paid State/ Federal holidays</li><li>Generous sick, vacation, and personal time</li><li>Telework option depending on the role/department</li><li>Flexible Spending Plans to reduce your taxable income</li><li>Low-cost basic and optional life insurance</li><li>Defined Benefit Pension Plan, providing a fixed, pre-established benefit for employees at retirement</li><li>Thinking to save more money towards retirement: consider Deferred Compensation plans i.e., 457(b) or 403(b).</li><li>Tuition Benefits for employees and dependents at state colleges and universities </li><li>Free Employee Assistance Program (EAP)</li><li>Eligibility towards Public Service Loan Forgiveness (PSLF)</li><li>Free gym and parking on campus</li></ul>Need more info: <a href="https://www.massbay.edu/employment/benefits" target="_blank">https://www.massbay.edu/employment/benefits</a> Position Type: Non Unit Professional Application Deadline: July 2, 2024 or thereafter until filled. To Apply: Please include a letter of interest and resume with your online application. Staff Hiring is subject to state appropriation funding. Final candidates are required to provide sealed transcripts and/or certifications. Hiring is contingent upon a successful CORI clearance. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College’s Affirmative Action and/or Title IX Coordinator, Lisa MacDonald, Director of Equity Compliance, <a href="mailto:lmacdonald@massbay.edu" target="_blank">lmacdonald@massbay.edu</a>, (781) 239-3147, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education’s Office for Civil Rights. Apply NowShare Save Job PI242969089

Executive Assistant to the Vice President for Enrollment Management

Roger Williams University Location: Bristol, RI Category: Professional and Clerical Posted On: Fri Jun 28 2024 Job Description: The Administrative Assistant is responsible for performing a wide variety of administrative duties to support the overall operations in the department.

Essential Functions/Characteristics

<ul><li>Serve as the primary administrative support.</li><li>Support full-time faculty members and adjunct faculty in carrying out their teaching and advising responsibilities.</li><li>Provide information on courses, enrollments, students, and room assignments.</li><li>Copy syllabi and course assignments and maintain syllabi file.</li><li>Process mail and work orders.</li><li>Act as a liaison with the Registrar Office, Admissions, Facilities, and other offices as needed.</li><li>Process Standard Engagement Contracts and Freelance Worker Agreements for visiting artists and lecturers at the request of the Deans, Associate Deans, Manager, Feinstein Operations, Department Chairs and faculty.</li><li>Communicate with artists and lecturers on schedules and to obtain contract and other forms signatures.</li><li>Prepare purchase requisitions for payment.</li><li>Work with Office of General Counsel to ensure timely and accurate processing of forms and with Finance office on payment.</li><li>Arrange accommodations and meals when required, and serve a liaison between faculty and visitors on detail of arrangements.</li><li>Assist faculty and staff in the navigation of the contract process.</li><li>Oversee purchases of instructional materials requested by faculty and other purchase requisitions and orders.</li><li>Use the Associate Deans' and Department Chairs' P-cards, as directed, for purchases.</li><li>Reconcile monthly P-card statements and maintain inventory of office supplies and stock as needed.</li><li>Act as liaison with Purchasing, Finance, and faculty to resolve any problems.</li><li>Assist students and faculty with registration and add/drop processes.</li><li>Notify students when necessary of course changes or closures.</li><li>Monitor class enrollments.</li><li>Process add/drop forms with Registrar's Office.</li><li>Refer students to Department Chairs as necessary to resolve problems.</li><li>Distribute general academic notices and reminders regarding registration, advising and grade deadlines.</li><li>Help orient new faculty, working with the Deans' and Provost's assistants as necessary to ensure that the new faculty have computer and telephone services set up for their arrival on campus.</li><li>Assist in ordering and acquiring books, materials, ID cards and parking permits.</li><li>Become acclimated to RWU policies and procedures to answer questions as needed.</li><li>Serve as the contact person for students wishing to consult with the Associate Deans and Department Chairs.</li><li>Resolve student problems, answer student queries and/or direct students to the appropriate person/office in a confidential manner.</li><li>Generate reports related to data required by the Department Chairs and Faculty (majors, advisees, GPA reports, etc.) using the University's Enterprise Resource Planning system.</li><li>Help gather, analyze, and interpret data for ongoing program assessment.</li><li>Assist in creating and maintaining an archive of assessment material and results.</li><li>As needed, train, oversee and schedule the duties of work-study students.</li><li>Book classroom space for a variety of activities such as special lectures, department meetings, senior theses readings and exhibitions, etc.</li><li>Maintain the upmost confidentiality with matters pertaining to students, faculty, staff, complaints and external constituencies.</li><li>Handle all copy jobs.</li><li>Assist in the maintenance of department Bridges sites, which contains syllabi, current user lists, and announcements.</li><li>Maintain and update department websites.</li><li>Send out general memos and reminders such as early referrals, administrative withdrawals, grade deadlines, etc.</li><li>Receive and post faculty announcements (e.g. class cancellations).</li><li>Maintain various signage in offices (program advertisements, tutoring opportunities, news articles, university events).</li><li>Telephone etiquette, typing, word processing, data entry, and clerical skills are required.</li><li>Ability to maintain confidentiality and an atmosphere of professionalism at all times.</li><li>Excellent verbal and written communication skills with excellent interpersonal and organizational skills.</li><li>Knowledge of general office and records management procedures.</li><li>Ability to handle multiple projects and work independently.</li></ul>

Additional Functions

<ul><li>May be required to work in other Feinstein departments including other building locations on a temporary basis at the University's request.</li></ul>

This is a full-time (40 hours) PSSA Level 3 Clerical Union position. Job Requirements: <ul><li>High School diploma or equivalent.</li><li>Demonstrable computing skills and efficiency utilizing complex computing applications on the systems and programs of University's choice. Currently by way of example: Microsoft Office Suite, Internet and web design software.</li><li>Minimum of 2-3 years of increased responsibility in an office setting.</li></ul>

Preferred Qualifications

<ul><li>Associate's Degree.</li></ul>

At the University's discretion, the education and experience prerequisites may be accepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position. Additional Information: Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law. For information on our Non-discrimination policy, visit <a href="https://www.rwu.edu/sites/default/files/downloads/studentaffairs/Non-Discrimination_Policy_%2808-2023%29.pdf" target="_blank">here</a>.

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner. Complaints of Title IX sexual harassment should be reported to the Title IX Coordinator at the contact information listed below. Details regarding the formal complaint process can be found here: <a href="http://www.rwu.edu/student-handbook/sexual-misconduct-gender-based-misconduct-procedures" target="_blank">Title IX Sexual Harassment Policy and Procedures</a>. All complaints of sexual harassment will be taken seriously and responded to promptly. TITLE IX COORDINATOR: Dr. Jen Stanley, 1 Old Ferry Road, Bristol, RI 02809 / Phone Number: (401) 254-3123 /Email Address: <a href="mailto:jstanley@rwu.edu" target="_blank">jstanley@rwu.edu</a>

Salaries for new hires at Roger Williams University usually fall between the minimum and midpoint salary ranges. PI242972301

8 Administrative Jobs in Norton, MA, USA