field_remote_option

field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

Initial Posting Date: 09/30/2024Application Deadline:10/14/2024Agency:Oregon Health AuthoritySalary Range:$3,948 - $5,483Position Type:EmployeePosition Title:Administrative Assistant (Executive Support Specialist 2)Job Description:PLEASE NOTE: Resumes, cover letters and all other documents must all be uploaded at one time. When uploading a resume, please upload any other documents in the same area/field.The job application, resume, and a cover letter are required for this posting and should address the skills in this section clearly. Applications without the required documentation will not move forward in the selection process.The Office of Information Service’s mission is to deliver technology solutions and services that support Oregon Health Authority in helping Oregonians achieve health, well-being, and independence.The Oregon Health Authority has a fantastic opportunity for an Administrative Assistant to join an excellent team and work to advance their professional career.&nbsp;The Oregon Health Authority is committed to: <ul><li>Eliminating health inequities in Oregon by 2030</li><li>Becoming an anti-racist organization</li><li>Developing and promoting culturally and linguistically appropriate programs, and</li><li>Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.</li><li>Click here to learn more about OHA’s mission, vision and core values.</li></ul>This is a full-time permanent opportunity for anyone to apply. This is a classified position and is represented by a union.What you will do! The primary purpose of this position is to assist Business Operations by providing administrative services to a variety of teams in the Office of Information Services. This includes assisting IT Directors and managers in tasks such as recruiting, planning, scheduling, document preparation, communications, other applicable task and resource tracking related to administrative functions.This position will establish and maintain administrative standards, policies, procedures and workflow to help ensure project related timeframes and deadlines are met. This position deals with sensitive issues and information that requires confidentiality; the individuals and situations involved must be handled with tact and diplomacy.This is a hybrid position that requires commute into the office.What's in it for you?<ul><li>Medical, vision, and dental benefits</li><li>11 paid holidays</li><li>8 hours of vacation per month</li><li>8 hours of sick leave per month, eligible to be used as accrued.</li><li>24 hours of personal business leave per fiscal year, eligible to be used after 6 months of service.</li><li>Pension and retirement programs&nbsp;</li><li>Opportunity to potentially receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF)</li><li>Continuous growth and development opportunities</li><li>Opportunities to serve your community and make an impact through meaningful work.</li><li>A healthy work/life balance, including fulltime remote options as well.</li></ul>What we are looking for:MINIMUM QUALIFICATIONS: One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.Working ConditionsThis position involves frequent contact with executives, management, and staff both internal and external to the organization. It requires working with a variety of people and situations, which requires the incumbent to exercise diplomacy. This position requires a work environment where conversations can be kept private and not overheard by unintended listeners. Often travel to meetings is required with some travel to trainings. There can be frequent interruptions, demanding timeframes, and non-traditional working hours. Some evening and weekend work may be required during legislative session. The location of this position is in an office, cubicle and/or an agreed upon remote work environment with significant use of a computer and video conferencing. You must have a valid driver’s license with an acceptable driving record. If not, you must be able to provide an alternate method of transportation.Desired Attributes: The ideal candidate should possess these requested skills:<ul><li>Outstanding customer service skills</li><li>Reliable and dependent</li><li>Strong and accurate written and verbal communication skills</li><li>Excellent proofreading skills</li><li>Strong interpersonal skills</li><li>Flexibility to adapt to a rapidly changing and at times non-routine work environment</li><li>Experience with organizing and coordinating all details of meetings </li><li>Experience developing office procedures </li><li>Experience assisting with coordinating interview materials </li><li>Strong meeting minutes experience</li><li>Strong organizational skills</li><li>Strong Word, Excel, and Outlook calendaring skills</li><li>Conflict resolution skills</li><li>Ability to work independently and as part of a team</li><li>Good work ethic </li></ul>Regarding CJIS:<ul><li>Ability to be cleared by the FBI Criminal Justice Information Services (CJIS) and Oregon State Police through a fingerprint-based criminal background check for access to criminal justice information (CJI).</li><li>Must be able to pass CJIS training and testing to CJIS Level 4 rating.</li><li>Requires a successful OHA background check, including a fingerprint-based national background check and abuse/neglect checks.</li></ul>How to Apply<ul><li>Complete the online application</li><li>Complete questionnaire</li><li>Attach a resume</li><li>Attach a cover letter of no more than two pages addressing the “What we are looking for?” section including required and preferred skills.</li></ul>Attention current State of Oregon employees: To apply for posted positions, please close this window, and log into your Workday account and apply through the career worklet.To apply as a job rotation/developmental candidate, you must be currently employed by the State of Oregon (this includes regular status employees, who have completed trial service, as well as limited duration employees).Help Your Application Rise to the Top!Your candidate profile and resume are the perfect opportunity to highlight your interest in the position and showcase the amazing skills and experience, making you the best candidate for the position. Submissions will be screened for consistency of information and communication skills at the professional level (attention to detail, spelling, grammar, etc.).<ul><li>This posting closes at 11:59 PM on the close date listed.</li><li>Workday will timeout after 15 minutes of inactivity.</li><li>Workday performs best in Google Chrome.</li><li>You must have a valid email address to apply.</li><li>Check both your email and Workday account for updates regarding this recruitment.</li><li>Please print or save a copy of this announcement. You will not have access to it once the posting closes.</li></ul>Please ensure you’ve provided a thorough and updated application as it pertains to the position for which you are applying. If you meet the minimum qualifications for the position, and are the successful candidate, you may qualify for work out of class. For further information, please visit the Pay Equity Project homepage.Questions/Need Help?If you need assistance to participate in the application process, including an accommodation request under the American with Disabilities Act contact: Uma Abdullahi at <a href="mailto:umulkher.abdullahi@dhsoha.state.or.us" target="_blank">umulkher.abdullahi@dhsoha.state.or.us</a> &nbsp;&nbsp;TTY users please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll free 1-855-524-5627, for customer service assistance.Additional Information<ul><li>Please monitor your Workday account to view all communication regarding your application. You must have a valid e-mail address to apply.</li><li>Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check and driving records check.&nbsp; The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.</li><li>Visa Sponsorship: We do not offer VISA sponsorships or transfers currently. You will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States within three days of hire.</li><li>Please attach only the documents that are related to the position. Additional documents that are attached will not be reviewed.</li></ul>Affirmative Action and Equal OpportunityThe Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. To learn more about OHA’s mission, vision, and core values, click here.The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity.Agency – OHAAOOISMore information about the Office of Information Services and current job opportunities can be found at &nbsp;<a href="https://www.oregon.gov/oha/FOD/OIS/" target="_blank">https://www.oregon.gov/oha/FOD/OIS/</a>”?

Oregon Health Authority

Administrative Assistant (Executive Support Specialist 2)

JOB SUMMARY The Program Assistant (PA) role is an administrative support role for Oregon Nurses Association (ONA). &nbsp;This position may support the labor department staff, as well as the professional practice department and government relations staff. The position may also support the organization’s governance entities, assist with the needs of the communications department, and provide other administrative support needs as assigned.Project management is also part of this position, with each member of the pool functioning as a project facilitator. PAs are individually assigned projects by the EAS and the respective PA will act as the coordinator for that work. All projects will be overseen by the EAS and will involve working across departments within ONA. &nbsp;PAs must be able to independently organize, prioritize, and coordinate the daily assignments received from staff in a timely and efficient manner in order to meet deadlines and department objectives, while being able to facilitate long-range project facilitation.QUALIFICATIONS: This position requires a minimum of three years administrative experience that is relevant to the responsibilities of the position. Labor organization experience strongly preferred. &nbsp;The successful candidate must possess excellent business writing, editing and proofreading skills with a strong ability to communicate both orally and in writing, and be proficient in MS Office: Word, Excel, PowerPoint, Publisher, Outlook, Survey Software; Internet.COMPENSATION AND BENEFITS: &nbsp;This is a full time, non-exempt position typically scheduled for 40 hours per week. The compensation is based on applicable years of experience applied to the wage scale outlined in the union staff ’s collective bargaining agreement.ONA offers an hourly starting pay range of $24.69 to $35.20 depending on experience.ONA also offers an exceptional benefits package including employer contributions (90%) to medical, dental and vision premiums, as well as employer paid long and short-term disability and life insurance. Opportunity to enroll in 401K plan after 6 months of employment which includes a 3% employer contribution, with additional longevity contributions after 5 years. Union members are also enrolled in a union pension plan. &nbsp;Annual PTO is 25 vacation days, 8 personal days and 12 sick leave days.OUR COMMITMENT TO EQUITY AND FAIRNESS: &nbsp;ONA is deeply committed to diversity and inclusion in its hiring practices. We are an affirmative action, equal opportunity employer. Our employment decisions are made without regard to race, color, religion, gender, gender identity, national origin, age, disability, marital status, veteran or military status, or any other legally protected status. Women and people of color are encouraged to apply.TO APPLY: &nbsp;To apply for this position, please upload your application that includes a resume here:&nbsp; <a href="https://secure.entertimeonline.com/ta/ONAG18.careers?ShowJob=386255171" target="_blank">https://secure.entertimeonline.com/ta/ONAG18.careers?ShowJob=386255171</a> &nbsp;

2 Administrative Jobs in Oregon