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<h2>Posting Details</h2> Position Information Position Number004617Position TitleSecretary V - 004617DivisionAcademic AffairsDepartment450500 - Mechanical EngineeringMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s department of Mechanical, Aerospace and Biomedical Engineering is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions<ul><li>Prepares correspondences, course materials, reports, brochures, and other documents using a PC.</li><li>Maintains departmental files and databases.</li><li>Takes minutes at meeting and prepares for final distribution.</li><li>Answers telephones and directs calls.</li><li>Maintains supervisor’s calendar.</li><li>Greets and routes visitors.</li><li>Opens and distributes mail.</li><li>Makes travel arrangements and prepares travel reimbursement forms.</li><li>Advises students regarding enrollment policies and procedures.</li><li>Orders equipment and supplies.</li><li>Prepares requisitions and purchase orders.</li><li>Utilizes the Banner Finance and Student Records Systems to access departmental and student information.</li><li>Complies with attendance and timekeeping policies and monitors same for clerical staff.</li><li>Ensures office coverage during normal business hours.</li><li>Regular and prompt attendance.</li><li>Ability to work schedule as defined and overtime as required.</li><li>Related duties as required.</li></ul> Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date07/24/2024Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular<h2>Supplemental Questions</h2>Required fields are indicated with an asterisk (*).<ol><li> * Are you at least 18 years of age? <ul><li>Yes</li><li>No</li></ul></li><li> * Do you have a legal right to work in the United States? <ul><li>Yes</li><li>No</li></ul></li><li> * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status? <ul><li>Yes</li><li>No</li></ul></li><li> * What is the highest level of education you have completed? <ul><li>Less than High School</li><li>High School Diploma or equivalent</li><li>Associates Degree</li><li>Bachelors Degree (or will obtain within 6 months)</li><li>Masters Degree (or will obtain within 6 months)</li><li>Terminal Degree (or will obtain within 6 months)</li></ul></li><li> * How many years of related experience do you have? <ul><li>Less than 1 year</li><li>Between 1 - 3 years</li><li>Between 3 - 5 years</li><li>Between 5 - 7 years</li><li>More than 7 years</li></ul></li><li> * How did you hear about this position? <ul><li>USA website</li><li>LinkedIn</li><li>Zip Recruiter</li><li>Indeed</li><li>HigherEd Jobs</li><li>Alabama Career Center / Alabama Works</li><li>Facebook</li><li>Word of mouth</li><li>Other</li></ul></li></ol><h2>Applicant Documents </h2>Required DocumentsOptional Documents<ol><li>Resume</li><li>Cover Letter</li></ol> The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO. EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity. Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: <a href="http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf" target="_blank">http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf</a>. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688. PI244189149

Secretary V - 004617

Design Manager, Assistant US-AL-Birmingham Job ID: 2024-3540 Type: Gray AE, PSC # of Openings: 1 Category: ARCH-Architecture Gray AE, PSC Overview Gray AE is looking for an Architectural Assistant Design Manager to join our team in Birmingham, AL. Responsibilities Why Gray?Gray is a family-owned, fully integrated global service provider specializing in engineering, design, construction, digital, equipment manufacturing, and real estate services. Deeply rooted in EAC services, Gray serves both domestic and international customers across our core markets: <a href="https://www.gray.com/markets/food-and-beverage-plant-construction/" target="_blank">Food &amp; Beverage</a>, <a href="https://www.gray.com/markets/manufacturing-plant-construction/" target="_blank">Manufacturing</a>, <a href="https://www.gray.com/markets/automotive-plant-construction/" target="_blank">Automotive</a>, <a href="https://www.gray.com/markets/distribution-center-construction/" target="_blank">Distribution</a>, <a href="https://www.gray.com/markets/mission-critical/" target="_blank">Mission Critical</a>, and <a href="https://www.gray.com/markets/commercial-facility-construction/" target="_blank">Commercial</a>. At Gray, our purpose is to make a positive difference in people's lives and build a better future.Gray AE, the design arm of Gray, is a top-ranked firm offering architecture and engineering services across the globe. Made up of multidisciplinary teams of architects, engineers, and project managers, these collaborative teams work every day to provide unique, customized solutions for our customers.It’s the spirit of our people – the passion, commitment, and a great team environment – that makes our company a great place to work. Who we want… (Requirements)Bachelor's degree from four-year college or university with three-five years relevant experience; or a degree from a technical college and five-ten years of relevant experienceMust possess basic computer skills including the ability to utilize word processing, spreadsheet, AutoCad and e-mail applications. May require knowledge of applications specific to the project assigned. Must also possess excellent communication and interpersonal skills.The new team member should be an energetic, self-motivated individual who enjoys a team environment, as well as a passion for collaboration and professional development. If you are a high achiever striving to exceed expectations in a fast-paced innovative company, then Gray is the place for you.The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualifications What we expect… (Essential Functions)<ul><li>Review design proposal criteria and facilitate preparation of proposal documents for use by construction personnel, subcontractors, and vendors. Function as the design lead on smaller proposals, typically less than 10 million dollars.</li><li>Provide research regarding the project design, along with applicable code and regulatory requirements.</li><li>Consults with customer to determine functional and spatial requirements of new structure or renovation, and prepares information regarding design, specifications, materials, color, and equipment.</li><li>Prepares the layout of project and integrates engineering elements into unified design for customer review and approval.</li><li>Responsible for quality assurance and quality control of design documents for all design disciplines including but not limited to review of documents prepared by Architectural Technicians, sub-consultants and design-build subcontractors.</li><li>Prepare and administer design contracts with the customer and/or sub-consultants.</li><li>Facilitate design reviews and presentation of current design documents for customer review and approval.</li><li>Coordinate design activities with customers and Gray sub-consultants.</li><li>Facilitate the preparation of schematic, design development, and construction documents and manage construction administration activities for the project.</li><li>Develop a design schedule and estimate of A/E costs for projects.</li><li>Substantially impacts the project by approving invoices, creating pay aps, negotiating with outside resources, creating the schedule, and managing the construction documents.</li><li>Responsible for code reviews on behalf of management, in conjunction with the AOR.</li><li>Work with EPA, CORE, and Authority of Jurisdiction to manage issues, in conjunction with the Design Management team.</li><li>Must plan long and short-term goals as it relates to the design of the project.</li><li>Monitor project design activities to assure compliance with Gray standards and procedures.</li><li>Manage all administrative tasks related to design for the project.</li><li>Manage all costs related to design activities to ensure accurate budget control. Has budgetary authority to spend money, as is seen fit.</li><li>Will be responsible for the day-to-day management of one – three technicians and will perform some technical production.</li><li>Other duties may be assigned.</li></ul>Physical Demands &amp; Work EnvironmentThe physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this position, the team member is frequently required to stand, walk, sit, use hands and arms, reach, and talk or hear. They are regularly required to climb or balance, stoop, kneel, or crouch. Must frequently lift and/or move up to 25 lbs, and occasionally lift or move up to 100 lbs. Specific vision abilities include accurate near and distant vision.Frequently in a normal office environment where noise level is moderate and temperature/humidity is controlled. Occasionally exposed to wet and/or humid conditions, moving mechanical parts, and outside weather conditions. May be exposed to high, precarious places, fumes or airborne particles, extreme cold and/or heat, risk of electrical shock, explosives and vibrations. Noise level on the job site is normally moderate to loud. Overtime may be required.Supervisory ResponsibilitiesMay supervise 1 - 3 team members such as Architectural Technicians. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.EEO DisclaimerGray is proud to be an Equal Opportunity Employer and welcomes everyone to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability. #LI-TK1 PI243835466

Design Manager, Assistant

<h2>Posting Details</h2> Position Information Position Number006982Position TitleCoordinator, Center for Academic Excellence - 006982DivisionAcademic AffairsDepartment300600 - Student Academic SuccessMinimum QualificationsBachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education or experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s department of Student Academic Success is seeking to hire a Coordinator, Center for Academic Excellence. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions<ul><li>Oversees scheduling for all peer tutors and project assistants.</li><li>Schedules appointments for students (face-to-face and e-tutoring).</li><li>Assists with evaluation and revision of operational procedures.</li><li>Contributes to plans for improving Center for Academic Excellence services.</li><li>Leads team in planning, preparing, and executing major events.</li><li>Contributes to training undergraduate and graduate student tutors in strategies for face-to-face tutoring sessions.</li><li>Contributes to training undergraduate and graduate student tutors in strategies for effective e-tutoring.</li><li>Coordinates outreach efforts to students and faculty, including designing and delivering face-to-face and online workshops on a range of writing topics.</li><li>Supports EH 101 peer assisted sections through additional training, supervision, and communication with SAS and EH departments as needed.</li><li>Conducts presentations about Center for Academic Excellence services for students and faculty.</li><li>Creates handouts and other instructional materials.</li><li>Updates the Center for Academic Excellence’s website as needed.</li><li>Interacts by phone, email, and in person with faculty, staff, and students.</li><li>Assists with reception desk duties, to include answering and directing phone calls and providing information regarding Center for Academic Excellence services.</li><li>Utilizes Microsoft Excel spreadsheets to collate Center for Academic Excellence data.</li><li>Utilizes Navigate as needed to reach students.</li><li>Creates content for and oversees the management of the Center for Academic Excellence social media channels.</li><li>Regular and prompt attendance.</li><li>Ability to work schedule as defined and additional hours as required.</li><li>Related duties as required.</li></ul> Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date06/29/2024Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular<h2>Supplemental Questions</h2>Required fields are indicated with an asterisk (*).<ol><li> * Are you at least 18 years of age? <ul><li>Yes</li><li>No</li></ul></li><li> * Do you have a legal right to work in the United States? <ul><li>Yes</li><li>No</li></ul></li><li> * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status? <ul><li>Yes</li><li>No</li></ul></li><li> * What is the highest level of education you have completed? <ul><li>Less than High School</li><li>High School Diploma or equivalent</li><li>Associates Degree</li><li>Bachelors Degree (or will obtain within 6 months)</li><li>Masters Degree (or will obtain within 6 months)</li><li>Terminal Degree (or will obtain within 6 months)</li></ul></li><li> * How many years of related experience do you have? <ul><li>Less than 1 year</li><li>Between 1 - 3 years</li><li>Between 3 - 5 years</li><li>Between 5 - 7 years</li><li>More than 7 years</li></ul></li><li> * How did you hear about this position? <ul><li>USA website</li><li>LinkedIn</li><li>Zip Recruiter</li><li>Indeed</li><li>HigherEd Jobs</li><li>Alabama Career Center / Alabama Works</li><li>Facebook</li><li>Word of mouth</li><li>Other</li></ul></li></ol><h2>Applicant Documents </h2>Required DocumentsOptional Documents<ol><li>Resume</li><li>Cover Letter</li></ol> The University of South Alabama is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO. EO/AA Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity. Annual Security and Fire Safety Report The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: <a href="http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf" target="_blank">http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf</a>. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688. PI243009277

Coordinator, Center for Academic Excellence - 006982

Gexpro Services 
 
 

 
 CAREER OPPORTUNITY Job Title: Office Administrative Assistant Reports To: Site ManagerLocation: Theodore, AlabamaABOUT FRONTIER TECHNOLOGIES:With two locations in Brewton, AL and Theodore, AL, Frontier Technologies specialize in Energy, Services, Engineering, and Logistics providing quality components and services to our customers that encompass fabrications, assemblies, subtractive manufacturing and the rework, repair, or refurbishment of a wide range of A-C Components items including in-house testing and engineering evaluations. Frontier Technologies is now part of Gexpro Services, a world-class Supply Chain Services outsource provider, specializing in developing and managing production inventory management programs. Benefits <ul><li>Competitive compensation</li><li>Company Paid Life and AD&amp;D Insurance</li><li>Short Term and Long-Term Disability</li><li>Various Medical, dental, vision plans to best suit your needs</li><li>Flexible Spending Accounts and Health Savings Accounts</li><li>Voluntary benefits that include critical illness, hospital indemnity, accident, discounts on pet, home and car insurance</li><li>Employee assistance program and Health wellness programs </li><li>401(k) immediately with a competitive match</li><li>Several paid holidays and paid time off that includes personal, sick and vacation time.</li></ul>Office Administrative Assistant OverviewThe Office Administrative Assistant will support the daily operations of the manufacturing facility's office. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will ensure smooth office operations, maintain records, handle correspondence, and provide administrative support to the facility's management and employees.<ul><li>Answer and direct phone calls and emails.</li><li>Greet visitors and manage the reception area.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Ensure office equipment is properly maintained and serviced.</li><li>Prepare, organize, and maintain files, records, and documentation.</li><li>Handle confidential and sensitive information with discretion.</li><li>Assist in organizing company events and activities.</li><li>Facilitate effective communication among staff, management, and external partners.</li><li>Assist with administrative tasks related to production, quality control, and shipping/receiving.</li><li>Enter data into company systems accurately and promptly.</li><li>Coordinate with suppliers and vendors for office and production-related needs.</li><li>Assist with basic bookkeeping tasks, such as processing invoices and expense reports.</li><li>Other job duties as directed by Site Manager or Director of Engineering</li></ul>Qualifications<ul><li>Possess a High School Diploma or equivalent, Associate’s degree a plus</li><li>Minimum of two years of experience in administrative role, plus if experience in industrial environment.</li><li>Fluent in both written and spoken English.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook.)</li><li>Excellent organizational and multitasking abilities.</li><li>Attention to detail and problem-solving skills.</li><li>Passion for doing a job well.</li><li>A “self-motivated” team player.</li><li>May require occasional visits to the production floor.</li><li>Able to sit for extended period of times to perform desk-based tasks.</li><li>Able to lift 25 pounds with reasonable accommodations to move supplies or office equipment.</li><li>Must pass a background check and drug test.</li></ul>DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.Gexpro Services (A VEVRAA Federal Contractor) is an EEO/Disabled/Veterans employer. All qualified candidates will receive consideration for employment without regard to any characteristics protected by law.
 
 PI243000945

4 Administrative Jobs in Alabama