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29-Nov-2024<h4>Administrative Assistant</h4>Faculty of Arts and Sciences 67384BRJob SummaryJoin the Physics Department as a Swampland Administrative Assistant, where you’ll play a vital role in supporting our innovative Swampland Initiative. This dynamic position offers the opportunity to work closely with world-renowned faculty and contribute to groundbreaking research and academic activities. The Department of Physics at Harvard is large and diverse in its research interests. With 10 Nobel Prize winners to its credit, the distinguished faculty of today engages in teaching and research that spans the discipline and defines its borders, and as a result Harvard is consistently one of the top-ranked physics departments in the nation.As a key member of our administrative team, the Swampland Administrative Assistant will be responsible for managing a diverse range of functions, including coordinating a robust visitors program, organizing numerous high-profile events, and providing comprehensive financial and administrative support to a vibrant research group. If you have previous experience providing direct support, are a team player with outstanding customer service skills, and a “no job is too small” approach, we encourage you to apply and become an integral part of our mission to advance scientific discovery.Why This Role:<ul><li>Work closely with brilliant minds in the Physics Department, providing high-level administrative and financial support.</li><li>Take charge of managing multiple events every year and oversee a robust visitors program that is crucial to our mission.</li><li>Coordinate complex international and local travel arrangements for distinguished visitors, sharpening your logistics and planning skills.</li><li>From financial reporting to website management, your days will be varied and stimulating.</li><li>While part of a small group, you will still be a member of a larger team within the Physics Department.</li></ul>Position DescriptionAdministrative Support<ul><li>Deliver high-level administrative support to a dynamic and complex research group, ensuring seamless operations across complex projects.</li><li>Coordinate intricate travel arrangements for 2-3 visiting scholars weekly, ensuring a seamless experience and adherence to academic schedules.</li><li>Strategically plan and manage detailed itineraries for high-profile academic visitors.</li><li>Organize meetings, seminars, and events, maintain detailed calendars, and provide timely updates to group websites</li><li>Manage the appointment process for research scholars, postdocs, and students; liaise with the Research Scholar Coordinator on appointments and visa requests to ensure compliance with university policies.</li><li>Draft, edit, and refine correspondence on behalf of the PI to advance research initiatives, strengthen partnerships, and enhance academic impact.</li><li>Coordinate workspace assignments and maintain general spaces and office areas, ensuring an organized, efficient, and productive environment for research.</li></ul>Research Administration, Finance, and Purchasing<ul><li>Acts as a policy advisor to the group by providing clear guidance on departmental and university policies.</li><li>Works closely with the Physics Research Administrative team on grant proposals by managing budget justifications, personnel allocations, and progress reports. Maintains publication records, ensuring compliance with federal regulations and enhancing the PI’s visibility in the research community.</li><li>Compiles, submits, and tracks progress and final reports related to sponsored funding.</li><li>Monitors budgets, tracks expenditures, and provides insightful financial reports; creates and maintains spreadsheets to ensure financial accuracy and resource allocation.</li><li>Manages all local financial transactions, including reimbursements, corporate card and Pcard expenses, and PCard usage; assists group members, ensuring consistent and responsible use of funds.</li><li>Resolves billing issues to streamline accounting and improve vendor relations.</li><li>Manages purchasing for the group, ensuring timely procurement and accuracy; serving as the primary approver within the Harvard financial systems.</li><li>Conducts routine audits to guarantee compliance with internal and external financial regulations.</li></ul>Website Management and Technical Support<ul><li>Develops and maintains faculty websites, ensuring information is up to date, engaging, and aligned with PI’s vision.</li><li>Draft and edit reports, letters of recommendation, course materials, and correspondence, perhaps by using technical programs such as LaTex, MATLAB, and Mathematica to ensure precision.</li><li>Coordinates technology needs with Harvard IT (HUIT, managing inventory and maintenance schedules to keep equipment updated and functional.</li></ul>Document Administration<ul><li>Composes and edits a range of written materials with minimal guidance from the PI, aligning documents with academic and federal standards.</li></ul>·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Develops and maintains methods for organization of information including files, databases, and other systems as they pertain to the complicated nature of each research PI’s groupEvents Management<ul><li>Coordinates detailed site visits for visiting scholars and postdoctoral candidates. Manages logistics from travel to catering, creating a welcoming and well-organized experience.</li><li>Organizes weekly group meetings, seminars and events, and large-scale conferences, taking charge of every aspect from planning to execution.</li><li>Executes high-impact, international conferences by selecting venues, managing vendors, and handling logistics, showcasing the department’s commitment to global research collaboration.</li><li>Provides dedicated administrative support for special projects at the PI’s direction, contributing to a wide array of research and academic initiatives.</li></ul>Basic QualificationsA minimum of five years experience providing administrative support.Additional Qualifications and SkillsThe successful candidates will demonstrate:<ul><li>Strong interpersonal communication skills, including the ability to work seamlessly across teams and manage relationships with various projects and constituencies.</li><li>Strong customer service skills, including the ability to ensure tact and diplomacy in high-profile and, at times, demanding settings.</li><li>A financial skillset, which includes budget management</li><li>The ability to be a self-starter, working independently with minimal supervision while taking the initiative to solve problems.</li><li>Excellent organizational skills, including the capability to prioritize effectively in environments filled with multiple and conflicting demands.</li><li>A solid understanding of office processes and business policy development, with proficiency in related computer software and electronic communication tools.</li><li>Bachelors degree preferred</li></ul>Working ConditionsWork is performed in an office setting. There is an expectation that the employee be able to work in person in Cambridge, MA 5 days per week from mid-August through mid-May. This position offers summer flexibility of up to 2-days a week for remote work, depending on the needs of the program. In addition, between the fall and spring semesters, there is flexibility for up to 2-days a week for remote work, depending on the needs of the program.&nbsp;&nbsp;Local travel may be required to identify and conduct walkthroughs of event spaces.Additional InformationPlease submit a cover letter when applying for this position. Knowledge of Physics is not necessary to be considered for this position.Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process.&nbsp;BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Cambridge Job Code403039 Faculty Assistant III Work FormatOn-Site Sub-UnitSciences Salary Grade055DepartmentPhysicsUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity ScheduleMonday - Friday, 9:00am - 5:00pmCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KO1

Harvard University FAS Human Resources

Administrative Assistant

At VertexOne, helping utilities provide the best customer service experience is what we do. VertexOne is the recognized leader in SaaS platforms for utilities across North America. Through a wide range of innovative services and solutions, VertexOne helps utilities deliver a compelling customer experience; reducing the cost to serve customers, increasing operational efficiency, improving customer satisfaction, and driving utility operations forward. It’s been in the DNA of our people since we started supporting utilities’ customer experience needs over 20 years ago. And that commitment continues to this day. &nbsp;&nbsp;Our team members are our greatest assets, so we pride ourselves on being ‘Employee First’. As such, we listen to what our employees have to say and find ways to incorporate their ideas into the company.&nbsp; Whether it’s new technology, career development opportunities, or fun events, we find new ways to keep our employees engaged and incentivized to grow within the company.&nbsp; Our employees' well-being—both physical and mental—is a top priority at VertexOne. That's why we foster a 100% remote and flexible environment and encourage work-life balance.VertexOne is proudly Certified as a Great Place to Work®.&nbsp; Great Place to Work® is the global authority on workplace culture, employee experience, and leadership behaviors proven to deliver market-leading revenue, employee retention and increased innovation.&nbsp; VertexOne is dedicated to prioritizing the employee experience and creating an exceptional company culture.&nbsp;&nbsp;The candidate will document management systems and will be responsible for administering contract templates, reviewing and editing complex sales contract packages, Order Forms and Statements of Work (SOW’s), providing first-round responses to customer redlines, negotiating and drafting contract language, maintaining the teamwork queue, obtaining electronic signatures, contract distribution and enforcing the company’s contract process. This role entails interpreting contract language, validating legacy contracts, working with renewals, sales and sales ops teams, organizing playbook language, and possible communication with customer or procurement non-legal personnel.Essential Job Duties:&nbsp;<ul><li>Oversee actions with internal legal teams&nbsp;</li><li>Report status of current contract processes to management and stakeholders</li><li>Ensure contracting documents are being completed in a timely manner</li><li>Provide first-round responses to customer redlines</li><li>Assist Commercial Contract Manager to negotiate terms, conditions and pricing, and ensure they are accurately executed on large and complex contracts&nbsp;</li><li>Obtain electronic signatures, manage internal contract distributions, and ensure legal documents are properly filed</li><li>Seeks efficiency through thorough review of processes and leads team/departmental changes</li><li>Perform contract administration duties and responsibilities in accordance with internal policies and procedures, applicable laws and regulations, customer requirements, and sound business judgment.</li><li>Identify and escalate non-standard, complex matters received in the corporate mailbox to appropriate internal resources</li><li>Manage Purchase Order Requests via eRequest via Azure AD Create and maintain vendor data within Dynamics365</li><li>Assist with making sure that business licenses are up to date and renewed timely.</li><li>Create and maintain Consultant SOWs Technical Ability: &nbsp;Knowledge of and ability to utilize Microsoft Office, Salesforce.com, Docusign &nbsp;Attention to detail and the ability to spot errors and inconsistencies</li><li>Strong organizational skills Ability to work with a team at all levels of a global organization &nbsp;Exceptional communication skills (oral and written) &nbsp;Strong understanding of software licensing and common contract negotiation issues</li><li>Ability to modify existing templates, implement new templates, and be co-owner of contract workflow</li><li>&nbsp;Adapts easily to competing and shifting priorities in a fast-paced environment Works efficiently, independently and with minimal supervision and takes ownership and a proactive approach to tasks that need to be completed</li></ul>Job Skills/Qualifications:<ul><li>Bachelor's degree or equivalent.</li><li>4-7 years of related experience.</li><li>Strong understanding of contract law and regulations.</li><li>Excellent contract t negotiation and communication skills.</li><li>Ability to work independently and collaboratively.</li><li>Analytical skills</li><li>Communication/Written Communication Detail-oriented</li><li>Organizational skills</li><li>Excellent writing skills</li><li>Problem solving</li><li>Proficient in Microsoft Office suite</li></ul>What VertexOne has to offer: <ul><li>Comprehensive medical, dental, vision, disability, life insurance </li><li>Health Savings Account (HSA), Flexible Spending Account (FSAs) </li><li>401K match </li><li>Flexible PTO </li><li>Employee recognition platform with monetary rewards </li><li>100% Remote work environment </li><li>Initial work from home stipend </li><li>Leadership/Coaching training programs </li><li>Free access to Bizlibrary for unlimited professional development </li><li>Employee Assistance Program (EAP) with counseling sessions available 24/7 </li><li>Health and wellbeing programs </li><li>Paid parental leave </li><li>Employee bonus referral program </li><li>Employee Discount Program </li></ul>About VertexOne:&nbsp;VertexOne is the leading provider of cloud-based SaaS software solutions powering the next generation of customer experience for utilities, energy retailers, and energy transition providers. With over 30 years of experience and more than 350 customers in the cloud, we capitalize on our deep expertise to provide a wide range of innovative solutions for digital transformation, revenue optimization, and data-driven efficiency operations surrounding the customer. From Customer Information Systems (CIS) and Mobile Workforce Management (MWM) to Electronic Data Interchange (EDI) and Digital Customer Engagement and self-service portals, we empower our customers to deliver a compelling customer experience, reduce costs to serve, increase operational efficiency, and improve customer satisfaction. For more information on how VertexOne allows you to enhance the digital customer experience, improve revenue management, and leverage data analytics, visit <a href="https://www.vertexone.net" target="_blank">https://www.vertexone.net</a>. Equal Opportunity Employer: VertexOne is proud to be an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. VertexOne is also committed to providing reasonable accommodation for applicants with disabilities. Individuals who need reasonable accommodation because of a disability for any part of the employment process should ask to speak with a Human Resources representative to request accommodation. Apply Now <h4>Other details</h4><ul><li> Job Family Legal &amp; Commercial</li><li> Job Function Individual Contributor</li><li> Pay Type Salary</li><li> Employment Indicator Regular</li><li> Min Hiring Rate $70,000.00</li><li> Max Hiring Rate $85,000.00</li></ul>

VertexOne

Contract Administrator III

Professor of Practice in Entrepreneurship The Woody L. Hunt College of Business at The University of Texas at El Paso (UTEP) invites applications for a full-time, non-tenure track position in Entrepreneurship. We seek a dynamic and experienced individual with a substantial and proven track record in startups, commercialization, capital acquisition, and other entrepreneurship-related activities. The successful candidate will play a key role in advancing our entrepreneurship programs and supporting our students and faculty across the University in entrepreneurial endeavors. Hiring decisions are subject to final budget approval. The expected start date is negotiable and can be as soon as the offer acceptance is finalized. Key Responsibilities: <ul><li>Teach undergraduate and graduate courses in entrepreneurship, innovation, and related fields.</li><li>Develop and implement experiential learning opportunities, such as startup incubators, pitch competitions, and business plan development.</li><li>Mentor students and guide startup projects, commercialization strategies, and securing funding.</li><li>Collaborate with faculty and staff to enhance the entrepreneurship curriculum and integrate real-world experiences.</li><li>Establish and maintain relationships with the entrepreneurial community, including investors, entrepreneurs, and business leaders.</li><li>Contribute to centers and other initiatives across the University related to entrepreneurship, focusing on serving Hispanic consumers and educating the community on entrepreneurship.</li><li>Engage in community outreach activities to promote entrepreneurship, support local startups, and actively engage in activities to enhance the region's quest for economic development.</li><li>Participate in departmental, college, and university service activities as required.</li></ul> Job Requirements:<ul><li>MBA, Ph.D., or equivalent advanced degree in Entrepreneurship, Business Administration, or a related field.</li><li>Substantial and proven experience in entrepreneurship, including founding or leading startups, commercialization, capital acquisition, and other related activities.</li><li>Demonstrated success in securing funding from investors, grants, or other sources.</li><li>Strong network within the entrepreneurial ecosystem, including connections with investors, entrepreneurs, and business leaders.</li><li>Excellent teaching and mentoring skills with a passion for student success.</li><li>Ability to work collaboratively with faculty, staff, students, and the broader community.</li><li>Experience in developing and delivering experiential learning opportunities in entrepreneurship.</li><li>Commitment to fostering a diverse and inclusive academic environment.</li></ul> Preferred Qualifications: <ul><li>Experience in serving Hispanic markets or working with Hispanic entrepreneurs.</li><li>Knowledge of the unique challenges and opportunities faced by Hispanic entrepreneurs.</li><li>Bilingual (English/Spanish) proficiency is highly desirable.</li></ul> Additional Information: In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries-including the filing of a Formal Complaint or reporting an incident-about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="https://apptrkr.com/get_redirect.php?id=5836295&amp;targetURL=mailto:titleix@utep.edu" target="_blank">titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5836295&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5836295" target="_blank">http://utep.interviewexchange.com/jobofferdetails.jsp?JOBID=179314</a> jeid-18888bf6208f554daee7860ec762f539

The University of Texas at El Paso

Professor of Practice in Entrepreneurship

Admissions Counselor II-MSSC Job ID: 12232 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Military Student Success Center Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience and education Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions Provide leadership, guidance and supervision to VA School Certifying Official I- MSSC Develop and lead training for VA School Certifying Official I- MSSC Assist in improving the current MSSC processing procedures through implementing of new data collection efforts and reports Verify accuracy of work completed by VA School Certifying Official I. Supervise a team of VA School Certifying Officials I. Processes incoming applications, ensures necessary documents are submitted, and performs data entry as necessary. Maintains knowledge of various benefits and services available and regulations governing their administration. Provides assistance to veterans/dependents in securing benefits to ensure veterans/dependents are receiving all benefits entitled to. Executes with collaboration from bursars office, overpayments from educational benefits that will be satisfied within VA entities. Assists and reports graduation to the Department of Veterans Affairs (DVA). Answers questions over email regarding program policies, practices, and operations. Provides veterans/dependents with benefit counseling, coordination of services, and policy advocacy. Assists in resolving problems with VA educational benefits encountered by veterans/dependents by searching out information as necessary. Composes, prepares, proofreads confidential correspondence, reports, and other complex documents; files correspondence and other reports; acts as custodian of university documents and records. Tracks, reports, reviews, and evaluates statistical data for accuracy and trends and makes needed corrections to report parameters. Processes grades or changes to grades on federal military benefits portals as needed. Acts as primary lead on VA compliance surveys (audits), including preparation of files for compliance visits. Serves as liaison to University departments or administrative areas as needed. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities Supervise up to three (3) VA School Certifying Officials Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's Degree from a 4-year accredited institution. Experience: Three years of experience, related to the statement of duties and responsibilities. One year experience as a VA School Certifying Official (SCO) at an accredited institution, cannot be substituted for education. Has been placed and executed supervisory responsibilities for a minimum of one year. Experience and use of the Veteran Affairs Enrollment Management (EM) system. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5836369&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5836369" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12232&amp;PostingSeq=1</a> jeid-f2fa9bfb1faf69419320954df7af7070

Admissions Counselor II-MSSC

Job Title Administrative Support Associate I/UKHC Requisition Number RE47602 Working Title Administrative Support Associate I – Dept of Psychiatry Department Name MG345: Psychiatry Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting at a computer workstation for extended periods with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10 lbs, and occasional pushing, pulling, and/or lifting objects up to 25 lbs. Shift Day Shift. Monday through Friday; 8:00am – 5:00pm (40 hrs/wk); Hybrid (1 week in office, 1 week remote). Job Summary The Administrative Support Associate I will provide key support to the Administration, Education and Research offices of the Department of Psychiatry, acting as the first contact and supporting departmental activities. This role requires executive-level administrative experience in a fast-paced setting with a high degree of multitasking each day. Responsibilities include scheduling and document preparation for the Department Chair and Administrator, Vice Chair for Education and faculty across the department, managing faculty affairs, onboarding, and administrative support for the Department of Psychiatry’s education team which includes faculty, staff, and residents. This individual will provide general administrative support for faculty, staff, and residents across the department, as well as handle purchasing, accounting, payroll processes, calendar management, and credentialing and clinical privileges enrollment. The role may involve support to special projects and participation in creating a healthier community through academic medicine, community engagement, and education. This position is a hybrid position and will require a rotation of one week onsite at Fountain Court and one week working remotely after the initial 90-day orientation period has been completed. The UK Department of Psychiatry is comprised of a diverse team of highly skilled clinicians and staff working together to create a Culture of Health. A Culture of Health is based on the premise that “everyone has the opportunity to live a healthier life” and that as a community “we must work together to ensure that everyone has the opportunity to make healthy choices.” Robert Wood Johnson Foundation The Department of Psychiatry is using this framework to harness the power of academic medicine to deliver cutting-edge clinical services with the expertise derived from robust community engagement to provide a platform for educating and training future leaders of psychiatry. Our work is only as good as the impact we make on the community we live in. The Department of Psychiatry at the University of Kentucky College of Medicine strives to provide the highest level of patient care, innovative educational programs, active research in mental illness, and advocacy throughout the state of Kentucky and beyond. These pursuits have helped the department win the American College of Psychiatrists Award for Creativity in Psychiatric Education not once, but twice. The Department employs physicians, psychologists, therapists, and other mental health professionals to provide a wide variety of behavioral health and substance use treatment services at multiple locations. Our clinicians provide care at our UK Psychiatric &amp; Behavioral Health Care Clinic at Fountain Court – Lexington, KY, Albert B. Chandler Hospital – Lexington, KY, Good Samaritan Hospital – Lexington, KY, Eastern State Hospital – Lexington, KY as well as various other clinics and departments throughout the UK HealthCare system and outside organizations throughout Kentucky. Our team of researchers are working to advance the understanding of behavioral health and how behavioral health conditions are managed and treated. Our department has five ACGME-certified residency training programs which focus on training more than 50 physicians each year to become the future leaders in psychiatry. The Department of Psychiatry’s administration and education office is located near the Hamburg area of Lexington at 245 Fountain Ct., Lexington, KY, 40509. This off-campus location provides free onsite parking for employees and patients as well as a primary care/urgent care clinic and retail pharmacy that is accessible for both patients and employees. Forbes magazine announced in February 2023 that it ranked the University of Kentucky sixth out of 500 total companies on its America’s Best Large Employers list. UK is listed second nationally in the education category. The University of Kentucky provides a comprehensive benefits package including health, dental, and insurance benefits, a competitive 2:1 retirement match of up to 5% of an employee’s base salary, discounts to local, regional and national businesses, paid vacation and temporary disability leave (sick time) and 14 paid holidays each year. For additional information on the University of Kentucky’s benefits, please visit <a href="https://hr.uky.edu/insurance-and-retirement" target="_blank">https://hr.uky.edu/insurance-and-retirement</a>. If you are interested in joining our team to provide administrative support to help transform the behavioral health system of care in the Lexington area and throughout Kentucky, please consider applying for this position. Skills / Knowledge / Abilities Planning and Organizing, Independent Decision Making Skills, Confidentiality, Computing Skills, Scheduling Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree preferred. Deadline to Apply 12/08/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I/UKHC

SUMMARYThe Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly to first line regional operational management which may be an Area Director, Regional Director, or Vice President of Operations, depending on the region/demographics.ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and tasks may be assigned.GROWTH · Develop and implement processes for program growth in accordance with Company goals. · Plan/coordinate patient scheduling to assure timely acceptance of patients and effective staffing levels. · Implement clinical and operational processes to improve patient health and minimize hospitalizations and missed treatments. · Achieve financial targets to include budget, labor costs, supply costs and expenditures.OUTCOMES · Review all incident reports; make recommendations and take action relative to incidents as appropriate; report at monthly QAPI meeting. · Promote quality management program through education and involvement of staff and patients in outcomes as well as overall responsibility to achieve corporate goals for quality. Leads QAPI meetings and quality improvement committees. · Coordinate the functions of all departments and develop standards and methods of measuring patient care services, including a chronological record of services provided to patients as required by the ESRD Network Coordinating Council and Medicare. · Work with staff to maintain chronological, thorough, and appropriate documentation in the patient record of all treatments, activities, and communication with the patient, physician and other healthcare professionals. · Achieve program's target goals for patient outcomes in accordance with quality patient care and Company goals.OPERATIONAL&nbsp;READINESS· Knowledge of and remain current with federal, state, local laws and regulations, including health care professionals practice act requirements. · Assure that the clinic is in compliance with all applicable federal, state, and local laws and regulations and receives continuing certification from all statutory and regulatory agencies. · Develop, implement and follow up necessary Corrective Action Plans for internal and external surveys. · May assume Charge Nurse's responsibilities as needed. · Responsible for duties listed in Registered Supervising Nurse job description and nursing services policy # C-AD-0110 or must designate Registered Nurse meeting these qualifications. · May fulfill responsibility of facility CEO as delegated by Governing Body. · Conduct and/or participate in both formal and informal meetings with the governing body, Regional Director, Medical Director and the staff. Assure that appropriate staff meetings, in-service education meetings, and team patient care planning meetings are held monthly. Assure that Quality Assessment &amp; Performance Improvement Program is current at all times. · Establish, maintain, and submit all required records and reports concerning staff, patients, and the operational affairs of the center. · Plan, coordinate, and approve effective and efficient staffing to meet patient needs and regulations. · Oversee the maintenance of equipment and supplies to meet current laws and regulations.OPERATIONAL READINESS (cont.) · Continuously monitor to ensure that a safe and sanitary physical environment is maintained throughout the facility; that all equipment is maintained and functions properly; and that adequate and appropriate inventory levels of all supplies are available and used correctly. · Supervise the maintenance of equipment, building areas occupied by the center and other property belonging to the center. · Know and understand the water treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including bicarbonate delivery systems and dialysis machines.PARTNERSHIPS · Monitor all contractual agreements; update as needed with corporate oversight. · Maintain collaborative working relationship with Medical Director and physicians. · Establish and maintain a positive relationship with area hospitals, agencies, vendors and the community. · Actively promote GUEST customer service standards; develop effective relationships at all levels of the organization. · Respond effectively to inquiries or complaints.STAFF&nbsp;DEVELOPMENT/&nbsp;RETENTION · Ensure all staff meet required qualifications for position held and perform duties within limitations established by and in accordance with company policy/procedures, health care professionals practice acts, applicable state and federal laws and regulations. · Recruit, train, develop, and supervise all personnel. · Maintain effective personnel management and employee relations, including evaluating the performance of all personnel; approving and submitting all hours worked and counseling and disciplining employees. · Uphold management goals of corporation by leading staff in team concepts and promoting a team effort. · Effectively communicates expectations; accepts accountability and holds others accountable for performance.ADMINISTRATORState Specific RegulationsAlabamaIF DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Hold at least a baccalaureate degree and has at least one (1) year of experience in a dialysis unit OR</li><li> Meets the qualifications for a qualified physician director or qualified registered supervising nurse.</li></ul>Georgia <ul><li> Hold at least a baccalaureate degree and has at least one (1) year experience in an end stage renal disease facility OR</li><li> Meets the qualifications for a physician director or a nurse responsible for nursing services for an end stage renal disease facility OR</li><li> Has been acting for at least two (2) years as a facility administrator for an end stage renal disease facility which has been certified for the federal Medicare program.</li></ul>Maryland IF NOT THE DESIGNATED CEO FOR THE CLINIC, MUST: <ul><li> Be 21 years old or older.</li><li> Possess a high school diploma or a high school equivalency diploma.</li><li> Have at least one (1) year of dialysis experience.</li><li> Have no criminal conviction or other criminal history that indicates behavior that is potentially harmful to patients, documented through either a criminal history records check or criminal background check completed within one (1) month before employment.</li></ul>New Jersey <ul><li> A baccalaureate degree from an accredited college or university and the equivalent of at least one (1) year experience in supervising renal dialysis services OR</li><li> Five (5) years full-time experience in the provision of renal dialysis services and documentation of supervisory experience for at least one (1) year.</li></ul>South Carolina <ul><li> Hold at least a baccalaureate degree or have a minimum of an associate degree in a health-related field with at least two (2) years experience in ESRD within the past five (5) years.</li></ul>Wyoming PERSON IN CHARGE OF THE OPERATION OF THE FACILITY TWENTY-FOUR (24) HOURS PER DAY AND IS:<ul><li> A physician OR</li><li> A Registered Nurse who has at least six (6) months of experience working in a renal dialysis center OR</li><li> An individual with a bachelors degree and one (1) year experience in health service administration, preferably in a renal dialysis center.</li></ul>REGISTERED SUPERVISING NURSEState Specific RegulationsGeorgia <ul><li> RN with twelve (12) months of experience in clinical nursing, and an additional six (6) months of experience in nursing care of the patient with permanent kidney failure or undergoing kidney transplantation, including training in and experience with the dialysis process OR</li><li> RN with eighteen (18) months of experience in nursing care of the patient with on maintenance dialysis, or the nursing care of the patient with a kidney transplant, including training in and experience with the dialysis process.</li><li> Where the RN responsible for nursing services is also in charge of self-care dialysis training, at least three (3) months of the total required dialysis experience is in training patients in self-care.</li></ul>New Jersey THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF NJ AND MUST:<ul><li> Have twelve (12) months full time experience in nursing supervision and/or nursing administration obtained in a hemodialysis setting within the last twenty-four (24) months.</li></ul>South Carolina THIS POSITION IS CONSIDERED DIRECTOR OF NURSING SERVICES IN THE STATE OF SC AND MUST: <ul><li> Be a registered nurse with at least eighteen (18) months of experience in clinical nursing, with at least six (6) months experience in care of patients with ESRD.</li></ul>Texas THIS POSITION ALSO MAY BE KNOWN AS THE DIRECTOR OF NURSING IN THE STATE OF TX AND MUST:<ul><li> Have at least eighteen (18) months experience as an RN, which includes at least twelve (12) months experience in dialysis within the last twenty-four (24) months; OR </li><li> Have at least eighteen (18) months experience as an RN, and holds a current certification from a nationally recognized board in nephrology nursing or hemodialysis.</li></ul>

U.S. Renal Care

Dialysis Administrator

Administrative Associate Job ID: 12849 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: College of Health Science Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience and education. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> Note: This position is Grant Funded and subject to availability of funds. The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Essential Functions Provides administrative support to an individual, team, department or group in an organization. Prepares and distributes reports or other communications on a regular schedule. Maintains files, databases, and archives of relevant records. Screens calls and responds to or routes routine inquiries from external or internal sources with appropriate correspondence or other messaging. Schedules and coordinates meetings, travel, and other group activities. May manage expense reporting, invoicing, office supply inventory, or other routine processes Prepares memorandums, disciplinary reports, hiring requests, and purchase requisitions; and gets necessary document approvals; composes, prepares, and proofreads confidential correspondence, reports, and other complex documents; files correspondence and other records. Manages calendars and independently schedules appointments. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May process personnel action paperwork in conjunction with established organizational policies and procedures. Ensures a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements. Tracks work orders and inputs employment data; tracks and ensures employment evaluations satisfy deadlines. Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; assists with budget preparation; creates and maintains database and spreadsheet files. Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested. Oversees temporary and hourly employees or other administrative staff and assigns duties; prepares timecards for payroll runs. Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: High school diploma or general education degree (GED). and Experience: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Experience in establishing and monitoring outreach community projects with local and regional agencies and persons serving older adults and those with Alzheimer's disease and related dementia is required. Bilingual Spanish and English. Preferred Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Experience in establishing and monitoring outreach community projects with older adults and those with Alzheimer's disease and related dementia is required. Must be bilingual. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5833382&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5833382" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12849&amp;PostingSeq=1</a> jeid-3c0543ebf437df4f9c2555e9fa866259

Administrative Associate

Job Title Patient Clerical Assistant/UKHC Requisition Number RE46662 Working Title PCA - OB Department Name H3061:KCH-MATERNAL Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 p.m. – 7:30 a.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 12/03/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assistant/UKHC

Job Title Administrative Support Associate I Requisition Number RE48310 Working Title Administrative Assistant Department Name 7H0BG: Bowling Green Campus Work Location Bowling Green, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Part-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Sitting for extended periods; handling light weight objects, repetitive motion. Shift Day shift. Monday through Friday. Job Summary This position is located in Bowling Green, Kentucky at the College of Medicine-Bowling Green Campus, and all duties performed will be located on the campus in Bowling Green, KY. The Part-Time Administrative Assistant / Receptionist is responsible for providing administrative support to the Department Administrator Associate as well as the campus deans as needed. The ideal applicant will have regular interaction with students, staff, applicants, faculty, and the public. Professionalism, an ability to multi-task, and excellent organizational skills are imperative. Duties include, but are not limited to, greeting visitors, answering phones, and providing various support to the regional campus which, in turn, provides quality education for the medical students. Skills / Knowledge / Abilities Microsoft Office Suite and administrative support. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree plus two or more years related experience preferred. Deadline to Apply 12/05/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Support Associate I

<h4>Introduction</h4> Are you a current State of Connecticut employee looking to advance your career?&nbsp; If so, read below and apply today. The&nbsp;Connecticut State Department of Education&nbsp;(CSDE) invites State of CT employees to apply for the position of&nbsp;Fiscal/Administrative Manager 1 to join the Accounting Services Unit within the Bureau of Fiscal Services.&nbsp; The Accounting Services Unit is responsible for the oversight, monitoring, and reporting of state and federal grants currently valued at nearly $5 billion.&nbsp; These funds directly support CSDE’s mission to ensure equal opportunity and excellence in education for all Connecticut students. WHAT WE CAN OFFER YOU As a state employee, you would continue to have access to the following: <ul><li>Visit our new State Employee Benefits Overview page!</li><li>The opportunity to continue to work for a Forbes top company - 'Forbes': State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule</li><li>Professional growth and development opportunities</li><li>A healthy work/life balance to all employees</li></ul> THE ROLE This position is substantially involved with the administration of federal funds and various state annually appropriated funds.&nbsp; The incumbent in this position will lead a team of Associate Accountants and will perform a variety of fiscal and accounting functions, working closely with management, grants management staff, and other programmatic divisions within the CSDE. Additionally, the successful incumbent will be client-focused, collaborative, and solution-driven and will manage multiple competing priorities.&nbsp; Primary roles will be to oversee and administer the electronic grants management system (eGMS), which will consist of reviewing and approving Local Education Agencies' (LEAs) budgets and fund requests, assisting LEAs with various eGMS-related inquiries, and assisting in the continued development of the eGMS to ensure efficiency.&nbsp; This position will also oversee the financial reporting and projections for state appropriations and federal and private grants. We are seeking a highly skilled candidate who possesses: <ul><li>Outstanding data analytics skills;</li><li>Exceptional attention to detail;</li><li>The ability to perform independently as well as in a team environment;</li><li>Excellent written, verbal, and interpersonal communication skills</li></ul> POSITION HIGHLIGHTS <ul><li>Monday - Friday</li><li>Full-time</li><li>First shift</li><li>Location: Hartford, CT</li><li>Hybrid position (telework and in office)</li></ul> <h4>Selection Plan</h4> In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application. <ul><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li></ul> To Apply: <ul><li>The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified. </li><li>Ensure that your application is complete and detailed before submitting it. In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process. You will not be able to make revisions once your application is submitted into the JobAps system.</li><li>Please select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the Talent Acquisition Professional listed on this job posting. </li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. </li></ul> FOR ASSISTANCE IN APPLYING: <ul><li> Please read or watch our Applicant Tips on How to Apply.</li></ul> Important Information After You Apply: <ul><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the questionnaire's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Read through this helpful link to prepare for your interview. </li><li>Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li></ul> Connect With Us: Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process. Updates will be available through your JobAps portal account. Should you have any questions pertaining to this recruitment, please contact Frank DeCusati at <a href="mailto:frank.decusati@ct.gov" target="_blank">frank.decusati@ct.gov</a>. <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of complex, professional fiscal and administrative functions with a major emphasis on fiscal administration. <h4>EXAMPLES OF DUTIES</h4> <ul><li>Schedules, assigns, oversees and reviews the work of staff;&nbsp;</li><li>Provides staff training and assistance;&nbsp;</li><li>Conducts performance evaluations;&nbsp;</li><li>Determines priorities and plans unit work;&nbsp;</li><li>Establishes and maintains unit procedures;&nbsp;</li><li>Develops or makes recommendations on the development of policies and standards;&nbsp;</li><li>Interprets and administers pertinent laws;&nbsp;</li><li>Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;&nbsp;</li><li>Coordinates fiscal functions including budget preparation and management, accounting and financial reporting and analysis;&nbsp;</li><li>Assists in planning and implementation of financial aspects of EDP systems;&nbsp;</li><li>Utilizes EDP systems for financial records, reports and analyses;&nbsp;</li><li>Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;&nbsp;</li><li>Supervises and coordinates a variety of administrative functions such as grant administration, payroll, purchasing and contract administration;&nbsp;</li><li>In addition to supervising fiscal/administrative functions may supervise support services;&nbsp;</li><li>In a facility, in addition to the above, may ensure conformance with related standards of TJC, OSHA, Environmental Protection and other regulatory agencies;&nbsp;</li><li>Performs related duties as required.</li></ul> <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Considerable knowledge of principles and practices of public administration with special reference to governmental budget management and governmental accounting;&nbsp;</li><li>Knowledge of principles and procedures of payroll, purchasing, grant administration and contract administration;&nbsp;</li><li>Considerable <ul><li>interpersonal skills;&nbsp;</li><li>oral and written communication skills;&nbsp;</li></ul></li><li>Considerable ability <ul><li>to understand and apply relevant state and federal laws, statutes and regulations;&nbsp;</li><li>to prepare and analyze financial and statistical reports;&nbsp;</li></ul></li><li>Ability to <ul><li>analyze budgetary and related problems;&nbsp;</li><li>utilize EDP systems for financial management.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Nine (9) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grants administration,&nbsp;payroll, purchasing) at least one (1) of which must be an accounting function. Descriptions of these fiscal/administrative functions are attached. <h4>MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE</h4> One (1) year of the General Experience must have been supervising professional level staff. NOTE: For state employees this experience is interpreted at the level of a Budget Specialist or Fiscal/Administrative Supervisor. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> <ul><li>College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.</li><li>A Master's degree in public administration, business administration, or accounting may be substituted for one (1) additional year of the General Experience.</li></ul> <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Experience with Governmental Accounting, including agency budgets with multiple funding sources and Comprehensive Financial Status Report preparation</li><li>Experience with Core-CT Financial modules</li><li>Experience facilitating process improvements and procedure documentation</li><li>Experience with analyzing and manipulating data in Microsoft Excel</li><li>Experience with supervision of staff at all levels within fiscal services</li></ul> <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities. <h4>ACKNOWLEDGEMENT</h4> As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all inclusive of every task and/or responsibility.

202 Administrative Jobs